Enclosure 1- Instructions for Offerors Best Value.docx

Inquiry No. 4-B176-Q-00018-00 October 20, 2023

Enclosure 1: RFP Instructions

INSTRUCTIONS TO OFFERORS

A. General Information

Argonne National Laboratory is operated by the UChicago Argonne, LLC under Prime Contract with the U. S. Department of Energy. As contractor, UChicago Argonne, LLC is responsible for the management of Argonne and endeavors to ensure that Argonne effectively carries out the mission assigned to it by the sponsoring government agency. UChicago Argonne, LLC is a nonprofit, limited liability corporation.

B. Bidding Requirements

1. Content:

a) All quotations shall be responsive to the terms and conditions contained in this specification.

b) Any exceptions taken shall be detailed and refer to specific paragraphs of the technical requirements. The Laboratory reserves the right to accept minor deviations from the specifications attached.

2. The bid shall be firm for a period of at least sixty (60) days after the due date.

3. To be considered for an award the Department of Energy has mandated that all Offerors must be registered in the System for Award Management (SAM). The SAM is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA, and EPLS. There is no fee to register for this site.

i. If necessary, information on obtaining the required certifications can be found on the following websites:

b. http://www.sam.gov

2. Offeror is requested to furnish the following to support the offered price:

a. A published pricelist.

b. If a published pricelist is not available, please furnish a copy of an invoice to another Customer (Customer name can be removed) for the same or similar products/services as being requested by Argonne.

C. Prices

1. Firm Fixed Price, “F.O.B” Destination (Lemont, Illinois)” Proposals are requested. If other than firm prices are quoted, conditions of escalation are to be stated.

2. Proposals shall be firm for a minimum period of sixty (60) days after the “due date” defined on page one (1) of the Request for Quotation, dated October 13, 2023.

3. Offeror is asked to propose the best pricing available to the Laboratory, including any type of government discounted pricing (GSA, ICPT, etc.). If applicable, the proposal should include full details.

D. Completion of Services

Offerors are requested to quote their earliest and most realistic completion schedule with the knowledge that said delivery may be a prime factor in making an award.

E. Selection

In making final selection of a supplier, the Laboratory will consider such factors as price, delivery, demonstrated experience and capabilities, and other requirements of this solicitation.

F. Award

1. Argonne will award a contract resulting from this solicitation to the responsible bidder whose offer conforming to the solicitation will be most advantageous to the Laboratory, cost or price and other factors, specified elsewhere in this solicitation, considered.

2. Argonne may (a) reject any or all quotations, (b) accept other than the lowest quotation, and (c) waive informalities and minor irregularities in quotations received.

3. The Laboratory may award a contract on the basis of initial offers received, without discussions. Therefore, each initial quotation should contain the bidder's best terms from a cost or price and technical standpoint.

G. Submission of Offers

1. Proposals are due by 12:00 PM. (CDT) on the “due date” defined on page one (1) of the “Request for Quotation,” dated October 20, 2023.

2. Offers and modification thereof must be submitted by electronic mail (1) addressed to mmurtaugh@anl.gov , and the subject line must identify the Argonne solicitation number and the name of the offeror.

3. The following must be provided at the time of proposal and executed by a person authorized to legally bind the offer :

The following applicable documentation is attached hereto and made a part hereof:

1. Appendix “A” Argonne Terms and Conditions for Commercial Items, ANL-71-COM, dated 2/13/2023 (REVIEW)

2. Low Risk Work by Contractors on the Argonne Site – Supplemental Conditions, ANL-366L, dated 06/02/2020 (REVIEW)

3. Pre-Award Information and Representations and Certifications, ANL-70B, dated 04/12/2022 (SIGN AND RETURN)

4. Statement of Work, “Protective Footwear” dated 10/13/2023 (REVIEW)

5. Low Risk Job Safety Analysis (TO BE COMPLETED AND RETURNED TO TECHNICAL REPRESENTATIVE IF AWARDED)

6. Protective Footwear Price Sheet (TO BE COMPLETED AND RETURNED)

7. Price Justification (TO BE COMPLETED AND RETURNED)

8. Completed Proposal based on the provided Evaluation Criteria listed in Enclosure 2 (TO BE COMPLETED AND RETURNED)

9. OCI Disclosure (TO BE COMPLETED AND RETURNED) image1.jpeg