Encl (1) Rehabilitation PWS_IEPD (final).pdf

REHABILITATION OF PROTECTED AVIAN SPECIES AT PMRF

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PERFORMANCE WORK STATEMENT (PWS) for

CONTRACT [XXXXXX‐XX‐X‐XXXX]

REHABILITATION OF PROTECTED AVIAN SPECIES

AT PACIFIC MISSILE RANGE FACILITY, KAUAI, HAWAII

06/11/2021

SECTION 1.0 ‐ GENERAL

This performance work statement (PWS) solicits services for performing rehabilitation of injured and sick native birds at the Pacific Missile Range Facility (PMRF) on Kauai and shall be performed as outlined below. The duration of work under this contract shall not exceed 1 year from the award date. This action will be performed in accordance with the Endangered Species Act and the Migratory Bird Treaty Act. Naval Facilities Engineering Systems Command (NAVFAC), Hawaii and Naval Facilities Engineering Systems Command (NAVFAC), Pacific will administer this contract. All work must be performed following applicable and appropriate Federal and State permits.

Under this PWS, the following services will be required:

‐Transportation of injured birds to/from PMRF and the rehabilitation center ‐Communication regarding care and outcomes ‐Arranging for birds to be banded prior to release ‐Medical care for birds in care with the primary goal to be releasable; euthanasia if treatment is not possible ‐Quarterly reports and documentation for each bird transferred from PMRF

1.1 PRIMARY OBJECTIVE

The primary objective of this project is to provide rehabilitation of injured and sick native birds at the Pacific Missile Range Facility on Kauai. The contractor shall include all of the necessary labor associated with meeting the objective. An option for rehabilitation care materials and travel is included and may be exercised.

The contractor shall obtain final approval of the work required by NAVFAC HI and maintain permits issued by the State of Hawaii and the U.S. Fish and Wildlife Service (USFWS) to provide care for native and listed species upon completion of these performance objectives as specified in Section 7.0 ‐ PERFORMANCE MEASUREMENT, PAYMENT SUMMARY, AND OFFER SCHEDULE.

1.2 BACKGROUND

The Pacific Missile Range Facility (PMRF) provides habitat that supports the following protected resident species or transiting seabirds (indicated with *):

(1) Hawaiian duck

(2) Hawaiian stilt

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(3) Hawaiian gallinule

(4) Hawaiian moorhen

(5) Hawaiian goose

(6) Laysan albatross

(7) wedge‐tailed shearwater

(8) black‐crowned night heron

(9) Newell’s shearwater*

(10) Hawaiian petrel*

(11) band‐rumped storm‐petrel (Hawaii DPS)*

PMRF also supports migratory shorebird species and other resident seabirds that may occasionally be found within the installation and which may require care.

A Biological Opinion (BO) was issued by U.S. Fish and Wildlife Service in 2014 for Base‐wide Infrastructure, Operations and Maintenance at PMRF. This BO requires minimization of impacts to endangered species through a variety of means; one option to compensate for waterbird hazing that occurs for Bird Aircraft Strike Hazard is to fund rehabilitation through the Save Our Shearwaters (SOS) program. PMRF is also required to transfer injured and ill endangered species at the installation to a care facility. Since the BO was issued, PMRF has brought over 100 birds to SOS for rehabilitation, but has provided no funding.

SECTION 2.0 – WORK ELEMENTS

The contractor shall furnish all labor, materials, equipment, facility and permits necessary to perform all work in accordance with the PWS. The contractor shall conduct all work in accordance with all pertinent state, local and federal regulations and approved work plans.

The contractor’s work areas and activities at the site shall be subject to inspection without announcement by the Navy and their representatives.

The Contractor’s proposal should be presented in .pdf format.

The estimate should include the following work elements:

WORK ELEMENT 1: Coordination WORK ELEMENT 2: Rehabilitation Care WORK ELEMENT 3: Reports and Documentation

2.1 WORK ELEMENT 1 – Coordination

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2.1.1 Meetings. The contractor shall coordinate a kick‐off meeting to discuss coordination and address logistical and other questions within 30 days following award of contract. Semi‐annual meetings, either in‐person or via teleconference, will be held in early Q2 and early Q4 unless otherwise agreed. The Contractor shall produce an agenda prior to each meeting and distribute meeting minutes within 48 hours of all meetings to be finalized by the Navy Technical Representative (NTR).

2.1.2 Consultation services. Consultation and guidance (phone calls, photographs) on wild birds as related to potential disease, injury or toxin exposure shall be provided prior to field capture to ensure best outcomes.

2.1.3 Communication during care. Updates on birds in care shall occur within 24 hours of preliminary and final diagnoses, or receipt of test results.

2.1.4 Coordination with other entities. Rehabilitation center will coordinate with the State of Hawaii, Division of Forestry and Wildlife to ensure released birds are banded.

The contractor shall not discuss preliminary findings or results with private organizations, regulatory agencies, public institutions, the media, or military commands without prior approval from the Navy Technical Representative (NTR).

2.2 WORK ELEMENT 2 – Rehabilitation Care

2.2.1 Rehabilitation Care Technician. The contractor shall have one year‐round Wildlife Rehabilitation Technician to ensure available manpower for medical and supportive care, including euthanasia when necessary, for injured or ill native birds transferred from PMRF. The position would support all aspects of care for all birds in care, not solely birds transferred from PMRF, and other staff members may also provide care for birds from PMRF.

2.2.2 Additional testing. Additional tests will be conducted as necessary or as determined to be prudent based on potential for exposure to toxins.

2.2.3 OPTION 1 Rehabilitation care materials and transportation. Transportation to/from PMRF and rehabilitation center shall be provided unless an alternate arrangement is agreed on by both parties. Transportation costs may be charged at a fixed rate as funding allows. Materials costs may be billed per type up to a maximum amount as funding allows. Categories of care that could be charged are: Type 1, Botulism; Type 2, Fracture/ Wounds; Type 3, Orphaned seabird; Type 4, Emaciated/Failure to Thrive. A detailed account regarding the categorization of each case will be included in quarterly reports (2.3.1).

2.3 WORK ELEMENT 3 – Reports and Documentation

2.3.1 Progress Reports. Reports shall be furnished quarterly, including species, findings, tests run, dates, times, outcome and band information for each bird admitted to care according to the schedule in Section 6.0 ‐ DELIVERABLES. Details shall be provided

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regarding the type of care each bird received, as specified in 2.2.3. The Navy must agree to the classification of each case prior to acceptance of the report.

2.3.2 Test Results. Any bloodwork, x‐rays or other test results will be furnished upon request within 24 hours.

SECTION 3.0 – SPECIAL REQUIREMENTS/CONDITIONS

3.1 CONDITION 1 ‐ Facility must be located on the island of Kaua’i.

3.2 CONDITION 2 ‐ Facility must be Federally and State permitted to provide rehabilitation services to native Hawaiian species.

SECTION 4.0 – GOVERNMENT FURNISHED EQUIPMENT/DATA

The Government will furnish necessary and available data to aid in successful rehabilitation of the birds brought in for care. The Government will not furnish any equipment.

SECTION 5.0 – POINTS OF CONTACTS

5.1 NAVFAC PAC CONTRACTING AUTHORITY

Kristopher Tom Supervisory Contract Specialist/Contracting Officer

NAVFAC Pacific, Environmental Contracts Branch, ACQ32

Tel: (808) 474‐4551

Fax: (808) 474‐5299

Email: kristopher.tom@navy.mil

5.2 NAVFAC HI CONTRACTING OFFICER’S REPRESENTATIVE (COR)

Brooke McFarland PMRF Natural Resources Manager/Navy Technical Representative (NTR) Pacific Missile Range Facility, NAVFAC Hawaii Kekaha, HI 96752 Office: (808) 335‐4017 E‐mail: brooke.mcfarland@navy.mil

5.3 NAVFAC HI ALTERNATE CONTRACTING OFFICER’S REPRESENTATIVE (ACOR)

Jessica Behnke PMRF Installation Environmental Program Director (IEPD) Pacific Missile Range Facility, NAVFAC Hawaii Kekaha, HI 96752 Office: (808) 335‐4064

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E‐mail: jessica.behnke@navy.mil

SECTION 6.0 – DELIVERABLES

Item Number

Deliverable

PWS

Reference Paragraph(s)

Deliverable Format To Be Submitted

Due Date

1 Draft kick‐off meeting agenda

2.1.1 Electronic copy via email 2 business days before the

kick‐off meeting

2 Final kick‐off meeting agenda

2.1.1 Electronic copy via email Day of kick‐off meeting

3 Kick‐off meeting 2.1.1 Teleconference meeting Within 30 days following award of contract

4 Draft kick‐off meeting minutes

2.1.1 Electronic copy via email 48 hours after kick‐off

meeting

5 Final kick‐off meeting minutes

2.1.1 Electronic copy via email Within 5 business days after

receiving Navy comments

6 Semi‐annual meetings 2.1.1 In‐person or via teleconference

Early Q2 and early Q4

(unless otherwise agreed)

7 Draft semi‐annual meeting minutes

2.1.1 Electronic copy via email Within 5 business days from

the meeting

8 Final semi‐annual meeting minutes

2.1.1 Electronic copy via email Within 5 business days after

Navy comments

9 Quarterly Reports 2.3.1 Electronic copy (PDF format) via email

Quarterly reports to be due on the tenth day (excepting weekends and holidays) following the end of each quarter: Q1‐ January 10;

Q2‐ April 11; Q3‐ July 11;

Q4‐ October 11

10 Test Results 2.3.2 Electronic copy via email Within 24 hours after request is made

The period of performance is from 9/1/2021 to 8/31/2022.

SECTION 7.0 – PERFORMANCE MEASUREMENT, PAYMENT SUMMARY, AND OFFER SCHEDULE

7.1 The contractor shall be responsible for achieving the performance objectives in this PWS and successfully performing all the tasks required for successful performance.

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7.2 PAYMENTS. Payments shall be made to the contractor upon completion of the following:

1) Verification that the corresponding performance standards and Acceptable Quality Levels defined below have been satisfactorily achieved, and

2) Submission of a properly prepared invoice. Invoices that fail to meet the requirements of this paragraph and/or the invoicing or prompt payment clauses of the contract may be rejected in their entirety.

7.2.1 If a task associated with a work element is eliminated or not necessary for accomplishing project completion, the contract/task order shall be modified and the payment amount associated with that task shall not be paid to contractor.

7.2.2 Failure to demonstrate that the performance objectives are achieved and the work elements are complete may result in non‐payment of the final work element and/or a negative evaluation.

7.2.3 There are three options available on this contract:

Option 1 is an option to pay for travel expenses associated with transporting birds to/from

PMRF and materials related to care of protected birds, identified as the following types:

botulism case, fracture/wounds, orphaned seabird, emaciated/ failure to thrive case. This option can be awarded during the base year, and/or during any or all of the option years.

Option 2 is for an additional 12 months of services (FY22).

Option 3 is for an additional 12 months of services (FY23).

7.3 PERFORMANCE MEASUREMENTS.

Work Element / Task Performance Standard

Acceptable Quality Level Assessment Method

Performance Payment and Incentive

Section 2.1 – Coordination.

Meetings/ Consultations/ Coordination during Care/ Coordination with other Entities

Meetings conducted according to schedule outlined in Section 6.0.

Timely response to requests for information and consultations.

Ensuring birds are banded as appropriate and releases are coordinated at least 24 hours in advance to accommodate Navy activities.

100% Navy Acceptance

Review of meeting minutes and acceptance by Navy SME or representative.

Lump sum payable monthly as a percentage of completion of contract period

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Work Element / Task Performance Standard

Acceptable Quality Level Assessment Method

Performance Payment and Incentive

Section 2.2 – Rehabilitation Care Technician

Hiring of technician conducted within 8 weeks of award.

All native and protected injured or ill birds accepted for transfer of care from

PMRF.

Transportation provided for minimum of 90% of response requests.

100% Navy Acceptance

Review of reports for verification that standards have been met.

Navy acceptance by Contracting Officer (KO) or COR.

Lump sum payable monthly as a percentage of

Section 2.2.4‐ Rehabilitation care materials and other direct costs

(OPTION)

Acceptance of birds and communication of treatments and outcomes.

100% Navy Acceptance

Review of reports for verification of care type.

Navy acceptance by Contracting Officer (KO) or COR.

Payment available monthly per type, as approved in writing by Navy

Section 2.3 – Reports and Documentation Quarterly Reports

Navy acceptance of deliverables. Document includes:

Individual case report summaries with dates, times, species, type of injury/ disease, outcome, disposition, release dates (if applicable) and tests run and results

Outlook for individuals still in care at end of quarter

Seasonal or species‐specific patterns

Any compounding facility, medical or other issues affecting care procedures

Other information as requested prior to end of quarter

100% Navy Acceptance

Navy acceptance by Contracting Officer (KO) or COR.

Must be factually accurate (no more than 1 major deficiency e.g. missing test results or incorrect information) and no more than 5 minor deficiencies (spellings, format).

Lump sum payable monthly as a percentage of

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SECTION 8.0 ‐ REFERENCES

USFWS. 2014. Biological Opinion for the Proposed Base‐wide Infrastructure, Operations, and Maintenance Activities at the Pacific Missile Range Facility, Island of Kauai, Hawaii.