Empire_Pipe_And_Supply_Company_Sole_Source_Binder.pdf

Notice of Intent to Award a Sole Source Procurement

Subject: Meter from EMPIRE PIPE AND SUPPLY COMPANY INC

Document Number: SS-2025-037

Date: 6/16/2025

Written Response Due: 6/27/2025

Time: 3:00 PM EDT

E-mail Address: bids@citynmb.com

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of North Miami Beach City Code Section 3-4.8. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

The City of North Miami Beach, Florida intends to negotiate a Sole Source procurement:

Request Department/Office: NMB Water Administration

Product and/or services to be purchased: Meter from EMPIRE PIPE AND SUPPLY COMPANY INC

Anticipated Cost: $6129.00

Sole Source Justification: Department heads may recommend purchase of a part, commodity, or service from a sole source supplier after a reasonable search has been made to find other suppliers. The recommendation shall include a written justification documenting the potential vendors contacted, and the results. The Purchasing Agent shall either confirm the lack of additional suppliers or inform the Department of potential suppliers.

Actions to be Taken: Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A determination by the Chief Procurement Officer not to compete this proposed action based on the responses to this notice is solely within the discretion of the Chief Procurement Officer.

All responses must be in writing and returned to ATTN: City of North Miami Beach, 17011 NE 19th Ave., Suite 315, North Miami Beach, FL 33162 by: e-mail to bids@citynmb.com. Note the number of the Sole Source Information inquiry on documentation.

mailto:bids@citynmb.com

PROCUREMENT MANAGEMENT DEPARTMENT

RE: _____________________________________________________________________________

Annual Expenditure not to Exceed: $ ____________________ Vendor # ___________________

Section 3-4.5 Exemptions for Bidding, Purchase of the following materials and services shall be exempt from the bidding process and subject to the spending limitations provided in subsection 3-3.14, unless otherwise provided by State law: a. Sole source purchases. Sole-source supplies and services, such as unique, patented, or franchised supplies or services, are exempt if the Purchasing Agent determines, after conducting a good faith review of available sources, that the particular supply or service is available from only one (1) source.

Sole Source Justification: 3-4.8 Sole Source Purchasing. Department heads may recommend purchase of a part, commodity, or service from a sole source supplier after a reasonable search has been made to find other suppliers. The recommendation shall include a written justification documenting the potential vendors contacted, and the results. The Purchasing Agent shall either confirm the lack of additional suppliers or inform the Department of potential suppliers.

Approved Date

__________________ _________ Finance Director

Chief Procurement Officer (Up to $25,000)

Mario A. Diaz, City Manager (Up to $50,000)

Purchases exceeding $50,000.00 will be placed on the next Commission Agenda pending Procurement review.

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • F: 305-957-3522 • bids@citynmb.com

SOLE SOURCE REQUEST FORM

Revised 02/2025

TO: Mario A. Diaz, City Manager

VIA: Chief Procurement Officer

FROM: _____________________________

Department Head (Name & Signature)

DATE: _____________________________

PROCUREMENT MANAGEMENT DEPARTMENT

Background:

Recommendation:

Fiscal Impact / Account Number(s):

Contact Person(s):

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • bids@citynmb.com

Vendor #

Signature

RE:

Fiscal Amount not to Exceed: $

Purpose (How does it align with City NMB Strategic Plan?):

TO:

VIA:

Mario A. Diaz City Manager

Chief Procurement Officer

FROM:

Director

Date

Title/Department mailto:bids@citynmb.com

Please refer to our website at https://empirepipe.com/terms-conditions/ for our terms and conditions.

BID NUMBER: PREPARED FOR: BRANCH LOCATION:

LINE QUANTITY DESCRIPTION NET UNIT PRICE EXTENDED PRICE

CITY OF NORTH MIAMI BEACH EMPIRE PIPE AND SUPPLY CO

2101 NE 159TH STREET PO BOX 130399

NORTH MIAMI BEACH, FL 33162 BIRMINGHAM, AL 35213

Telephone: 407-295-2400

Friday, May 30 , 2025

BID PROPOSAL

3/18/25

10" OCTAVE METER

5030463 071595 006

10 1 EA O307-E1D09 6,129.0000 6,129.00

10X17.75 OCTAVE MTR DI

Subtotal:

Tax:

Bid Total:

6,129.00

.00

6,129.00

Master Meter, Inc. • 101 Regency Pkwy, Mansfield, TX 76063 • T: 817-842-8000 • innovate@MasterMeter.com • MasterMeter.com Confidential and Proprietary Information. Property of Master Meter, Inc.

April 29, 2025

Ernesto Salazar

Senior Manager – Utility Billing & Customer Service

City of North Miami Beach

17050 NE 19th Ave.

North Miami Beach, FL 33162

305-948-2960 ext. 2811

Dear Mr. Salazar, On behalf of Empire Pipe & Supply and Master Meter, Inc., we appreciate the continued opportunity to serve your metering needs.

Please let this correspondence confirm that Empire Pipe & Supply is the only authorized waterworks utility distributor for Master Meter in the state of Florida. This includes Master Meter’s entire product line including but not limited to all sizes and types of water meters, AMR/AMI meter reading system, components, and accessories.

If you have any questions or require additional information, please don’t hesitate to contact me at 706-594-5763.

Respectfully, Brandon Foster Senior Regional Vice President of Sales - South Master Meter, Inc.

cc: Dusty Laughlin, RSM, Master Meter, Inc.

Jon Kuehne, Sales Manager/South Florida, Empire Pipe & Supply