EmergencyPurchaseStatement100223.pdf
PDF 236 KB Posted
- Attached to
- EMERGENCY NOTICE D1 Auto Parts
- Solicitation number
- 24-494DOT-DISTR-B-39474
- Issued by
- St. Clair County, Illinois
About this file
The document is an Emergency Purchase Statement issued by the State of Illinois Chief Procurement Office for General Services. The Illinois Department of Transportation (IDOT) District 1 is procuring an emergency contract for the supply of auto parts needed for immediate repairs during the upcoming winter season. The vendor, Genuine Parts Company, was selected due to their ability to provide a 2-hour turnaround time and 24-hour delivery of parts. The emergency contract will be in effect from October 2, 2023, to December 30, 2023, with an estimated expenditure of $2,000,000. This emergency procurement is necessary to continue parts supply until a new auto parts contract can be awarded under the standard procurement process.
The funding for this emergency purchase will be from State appropriated funds. A 4% Business Enterprise Program (BEP) goal has been requested for this emergency contract. The current emergency contract extension is set to expire on September 30, 2023, and the new contract award is still under administrative review, necessitating this 90-day emergency extension to maintain critical winter operations support.
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EMERGENCY PURCHASE STATEMENT
State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of
EMERGENCY PURCHASE STATEMENT
Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):
Reason for selection of this particular vendor:
Description of supplies or services to be provided:
Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).
List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:
Is there an existing State contract available for the required supplies or services?
If Yes is checked above, explain why the existing contract does not meet the need:
Actual or Estimated*:
*Estimated end date and cost will be reported later.
Select the type of funding to be used:
Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.
I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
11.0.0.20130303.1.892433.887364
| VendorZip: 60563 |
| VendorState: IL |
| VendorCity: Naperville |
| VendorAddress: 700 Enterprise Ct. |
| Vendor: Genuine Parts Company |
| AgencyZip: 62764 |
| AgencyState: IL |
| AgencyCity: Springfield |
| AgencyAddress: 2300 S. Dirkesn Parkway |
| AgencyDivision: District 1 |
| AgencyUniversity: illinois Department of Transportation |
| CurrentMasterPage: |
| MasterPageCount: |
| ReferenceNumber: B-39474 |
| DropDownListQuickPurchase: To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues |
| CheckBox1ProtectingHealth: 0 |
| CheckBox2DiscountedPrice: 0 |
| CheckBox3RareItems: 0 |
| CheckBox4Entertainment: 0 |
| CheckBox5AvoidLapsing: 0 |
| ExplanationForSelectingVendor: The current emergency contract extension (P-47022) with the vendor ended 9/30/23. IDOT posted an IFB under B-37739 which opened 7/28/23. The bid is still under administrative review. It was expected award would be made by the end of the emergency extension. An additional 90 day emergency term is needed to continue parts supply during winter operations season. This emergency will be terminated upon award and execution of a new auto parts contract. The vendor was selected because they have the ability to provide these parts in a 2-hour turnaround time. |
| ExplanationSuppliesServices: IDOT D1 is needs to establish an emergency contract for the supply of items not available on existing master contracts for the duration of this winter season. It is also the intent of this emergency to supply products that are available on existing master contracts but cannot be supplied in emergency situations. This contract will allow for a 2-hour response time and 24-hour delivery of parts. This is a vital supply contract for immediate repairs during the winter season. |
| TextField1: BEP goal setting indicates 4% goal. IDOT has requested the vendor include 4% BEP goal and are working with the vendor to include the goal on this emergency. |
| CheckBoxYes: 0 |
| CheckBoxNo: 1 |
| ExplanationDoesNotMeetNeed: |
| TextFieldExpectedStartDate: 2023-10-02 |
| TextFieldExpectedEndDate: 2023-12-30 |
| TextFieldAmountExpenditure: 2000000.00 |
| ActualOrEstimated1: Estimated * |
| CheckboxFederalFunds: 0 |
| CheckboxStateAppFunds: 1 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxOther: 0 |
| IfOtherExplainTextField: |
| AuthorizedSignature: |
| TitleField: APO |
| PrintedNameField: Megan Seitzinger |
| AuthorizedDateField: 2023-10-02 |
File details come from the government source that posted it. Updated .