Emergency Shelter RFP Preproposal Meeting Link and Attendance List.pdf

This is a pre-proposal meeting attendance list and recording link for an Emergency Shelter RFP issued by the City of Philadelphia Department of Human Services. The RFP seeks qualified non-governmental agencies to operate a comprehensive, trauma-informed emergency shelter program serving dependent males, females, and transgender and gender non-conforming youth ages 12-21 in crisis. The pre-proposal meeting was held on July 23, 2026, via Webex, with attendance from DHS staff including host Dawn Williams-Jones and attendees Rita Cairy Giovanetti, Ronnetta R. Benton, Sheena Banks, and Shonda Allen-Carter. The proposal submission deadline is August 17, 2026. The procurement timeline includes a questions deadline of July 30, 2026, with answers posted by August 5, applicant interviews and presentations scheduled for the week of August 24, site visits for the week of August 31, applicant selection by September 8, and contract execution on September 22, 2026. The contract term runs from September 22, 2026, to September 21, 2027, with options for up to four additional one-year renewal terms at the City's sole discretion.

The fixed-price contract maximum is $1.5 million for the initial term, with monthly invoicing. The program requires 24-hour, 7-day-a-week residential placement care with short-term stays not exceeding 30 days. Eligible applicants must maintain Pennsylvania Department of Human Services licensure for their facilities and comply with Philadelphia's 21st Century Minimum Wage and Benefits Standard and political contribution disclosure requirements. Minimum staffing requirements include a Program Director with a Master's degree, Program Supervisors with Master's degrees, Provider Workers with Bachelor's degrees, and Direct Care Managers with Associate's degrees. Applicants must demonstrate local impact if the contract is valued at $1 million or more and obtain a Philadelphia Tax and Regulatory Status and Clearance Statement. The City reserves the right to select one or multiple service providers.