Emergency Purchase Statement Vehicles Sam Leman (3) (1).pdf

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page 1 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 61822State: ILCity: ChampaignAddress: 1906 Moreland BLVD

Vendor: Sam Leman

Zip: 62702State: ILCity: Springfield Address: 404 North 5th Street

Division: Department of Lottery Agency: Lottery

Emergency Purchase Details Reference #: 25-458LOT-LOTTE-R-234468

Emergency Category (select the appropriate option from the drop-down menu below):

Quick purchase as provided by Section 20-30(d) of the Illinois Procurement Code

Protecting the health and safety of any person

Items are available on the spot market or at a discounted price for a limited time so that good business judgment mandates a "quick purchase" immediately to take advantage of the availability and price

Rare items, such as items of historical value or art collections, are available for a limited time

The opportunity to obtain entertainment, speakers and athletic and other events or performances (not exempt under Section 1-13 of the Code) is available for a limited time.

Immediate action is necessary to avoid lapsing or loss of federal or donated funds

Reason for selection of this particular vendor:

Sam Leman was the only vendor that could provide the Department of Lottery with 6 Chrysler Pacificas. Finding a vendor to provide inventory has been difficult. The Department of Lottery has done research to find a vendor and Sam Leman has the inventory to meet our needs.

Description of supplies or services to be provided:

The Department of Lottery has been needing and searching for vehicles for our Lottery Sales Representatives who must be able to travel throughout the State of Illinois. The fleet has been diminished due to recent wrecks and damages. The Department of Lottery's fleet of 12 vehicles is now down to 4 that are being used. One of the concerns is the agency would not be able provide its sales representatives with working vehicles in order to do their daily tasks. Section 20-30(d) of the Illinois Procurement Code and the CPO-GS Administrative Rules [44ILL. Adm. Code 1.2030(c)] provide that the use of the Emergency method of source selection may be used to make a "quick purchase" in situations when "items are available on the spot market or at discounted prices for a limited time so that good business judgment mandates a "quick purchase" immediately to take advantage of the availability and price". The emergency spot market method of procurement was chosen over a competitive solicitation because of the amount of time a competitive selection could take and given the current market environment, vehicle dealerships are unlikely to hold multiple vehicles on their lots without a guarantee of award. The Department of Lottery has done research and made and effort to utilize the master contract. However, the vendor on the master contract did not have the inventory in stock.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Emergency Statement Page 2 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1

Zip: 61822State: ILCity: ChampaignAddress: 1906 Moreland BLVD

Vendor: Sam Leman

Zip: 62702State: ILCity: Springfield Address: 404 North 5th Street

Division: Department of Lottery Agency: Lottery

Is there an existing State contract available for the required supplies or services? Yes No

If Yes is checked above, explain why the existing contract does not meet the need:

The Department of Lottery has tried to use the sole vendor on the master contract that has Chrysler Pacificas. Lottery checked with that vendor and they could not provide us with 6 vehicles.

Expected Start Date: Sep 6, 2024 Estimated End Date*: Dec 6, 2024

Amount of this expenditure is: 247428.18 Actual or Estimated*: Actual

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Ryan Schone Date: Sep 6, 2024

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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