Emergency Purchase Statement v.23.1~3.pdf

PDF 248 KB Posted

Attached to
Emergency Notice Omni Ballot ADA portal
Solicitation number
23-587BOE-ADMIN-B-31846
Issued by
Sangamon County, Illinois

About this file

This document is an Emergency Purchase Statement from the State of Illinois Chief Procurement Office for General Services. It outlines an emergency procurement for a secure, accessible remote balloting solution to be provided by Democracy Live for the November 2022 General Election. Democracy Live will be providing a statewide OmniBallot Accessible Balloting Portal, including an Accessible Absentee System, self-administered outbound voter email, support, and training. This solution is required to comply with Illinois law and the Americans with Disabilities Act. The expected start date is August 30, 2022 and the expected end date is November 27, 2022, with an estimated expenditure of $119,950. The procurement is being funded through state appropriated funds, as there is no existing state contract available that meets the emergency need.

The document states that Democracy Live was selected as the vendor due to their extensive experience deploying secure, accessible remote balloting solutions, and their partnership with Amazon AWS, which provides the most secure cloud platform approved by numerous federal agencies. The agency indicates that Democracy Live is the only vendor that offers the most secure platform to meet the urgent requirements.

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Corrected Forms A Section V.23.1 General completed .docx DOCX document

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.23.1 Emergency Statement Page of

EMERGENCY PURCHASE STATEMENT

Emergency Statement Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement Version v.23.1 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

VendorZip:
VendorState: WA
VendorCity: Seattle
VendorAddress: 2900 North Blakeley Street Suite B
Vendor: Democracy Live
AgencyZip: 62704
AgencyState: IL
AgencyCity: Sprinigfield
AgencyAddress: 2329 S. MacArthur Blvd.
AgencyDivision:
AgencyUniversity: State Board of Elections
CurrentMasterPage:
MasterPageCount:
ReferenceNumber: 23-587BOE-ADMIN-B-31846
DropDownListQuickPurchase: To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues
CheckBox1ProtectingHealth: 0
CheckBox2DiscountedPrice: 0
CheckBox3RareItems: 0
CheckBox4Entertainment: 0
CheckBox5AvoidLapsing: 0
ExplanationForSelectingVendor: Democracy Live has more experience deploying and supporting secure, accessible remote balloting solutions than any other provider in the market. Democracy Live pioneered and deployed the first remote absentee balloting system in 2008. To date, the Democracy Live Omni Ballot system has been reviewed, selected and deployed in more elections than all other remote accessible balloting solutions combined in the U.S. They are regarded as the industry leader for the services they provide. Democracy Live offers the most secure platform as they are partnered with Amazon AWS, the largest secure cloud provider in the U.S. AWS has been approved by the Department of Defense, CIA, NSA, FBI and Department of Homeland Security, which no other vendor offering these services has obtained.
ExplanationSuppliesServices: 10 ILCS 5/19A-2.6(b) requires the State Board of Elections to provide a certified remote accessible vote by mail system for the November 2022, General Election through which a vote by mail ballot can be delivered electronically to voters with disabilities and through which voters with disabilities can mark and verify their ballots using assistive technology. Democracy Live will be providing the Board with a platform that is compliant with Section 19A-2.6(b) and the ADA which includes: Statewide OmniBallot Accessible Balloting Portal (including an Accessible Absentee System), Self-Administered outbound voter email, support, and training.
TextField1: The agency has research vendors however Democracy Live is the only vendor that offers the most secure platform.
CheckBoxYes: 0
CheckBoxNo: 1
ExplanationDoesNotMeetNeed:
TextFieldExpectedStartDate: 2022-08-30
TextFieldExpectedEndDate: 2022-11-27
TextFieldAmountExpenditure: 119950.00
ActualOrEstimated1: Actual
CheckboxFederalFunds: 0
CheckboxStateAppFunds: 1
CheckBoxStateGrantFunds: 0
CheckBoxOther: 0
IfOtherExplainTextField:
AuthorizedSignature:
TitleField: CFO
PrintedNameField: Eric Bolinger
AuthorizedDateField: 2022-08-30

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