Emergency Purchase Statement - Signed~1.pdf

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

ISAC has conducted a competitive procurement (RFP 26-691ISAC-COLAC-B-49281) for these services, however, the RFP remains at the award stage due to an unforeseen delay. The RFP was not awarded nor fully executed prior to the current contract expiration date.

Parchment/Instructure is the only vendor capable of providing uninterrupted continuation of these critical services during this interim period. Transitioning to a different vendor prior to the completion of the RFP would require system integration and institutional coordination with Illinois schools which cannot be accomplished without disruption.

ExplanationSuppliesServices: The vendor will continue providing Electronic Transcript Services under the existing contract. Services include secure processing, management, and electronic transmission of student transcript records; continued hosting and maintenance of the established platform; system integrations; and related technical and customer support services as currently provided under the contract that has just expired.

This is a comprehensive electronic transcript exchange platform service that allows Illinois high schools to electronically submit student transcripts to colleges and universities across the United States as part of the students’ college application and enrollment process at no cost to students.

This emergency procurement allows uninterrupted access to the vendor's services for a period of 90 days while ISAC finalizes and executed a new contract through the completed competitive procurement process.