Emergency Purchase Statement Monitors.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60614State: ILCity: ChicagoAddress: 1341 W. Fullerton Avenue, Suite 112

Vendor: TonerVision, Inc. dba ProVar Technologies

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources way

Division: Office of Strategic ServicesAgency: Illinois Department of Natural Resources

Emergency Purchase Details Reference #: 22-422DNR-STRAT-B-26940

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

TonerVision, Inc. dba ProVAR Technologies is an Illinois based company that is well known in the computer and information technology supply industry. They have a substantial track record of exceptional performance while providing highly competitive costs. They are also registered in the Business Enterprise Program as a Women Business Enterprise (30 ILCS 575) as well as the Small Business Set Aside Program (30 ILCS 500/45-45).

On August 17, 2021 the Illinois Department of Natural Resources (IDNR's) issued a release off of a Master Contract with CDW Government, LLC for the purchase of 400 HP ProDesk 405 G6 Computers and 400 HP P22 G4 monitors that had an estimated delivery date of October 25, 2021. This equipment was for IDNR's point of sale (PoS) system that sells hunting and fishing licenses across the State of Illinois which brings in over $40 million in revenue annually. On January 7, 2022 CDW responded to a status inquiry about delivery of the equipment and stated that 200 of the 400 HP ProDesk 405 G6 Computers are scheduled for delivery but there is no estimate on the remaining equipment due to supply chain constraints and electronic chip shortages. These computers will sit idle unless they can be paired with a monitor.

Some of IDNR's current PoS system has compatibility issues with Microsoft's Windows 10. The current system does not have the ability to be upgraded to the new Windows operating system rendering it useless at a vast majority of places of business that sell hunting and fishing licenses for IDNR. Every day these systems are down IDNR loses substantial revenue.

Description of supplies or services to be provided:

TonerVision, Inc. DAB ProVAR Technologies will provide two-hundred (200) HP P22 G4 - Full HD Edge LED LCD Monitors

Is there an existing State contract available for the required supplies or services? Yes No

If Yes is checked above, explain why the existing contract does not meet the need:

On August 17, 2021 the Illinois Department of Natural Resources (IDNR's) issued a release off of a Master Contract with CDW Government, LLC for the purchase of 400 HP ProDesk 405 G6 Computers and 400 HP P22 G4 monitors that had an estimated delivery date of October 25, 2021. On January 7, 2022 CDW responded to a status inquiry about delivery of the equipment and stated that 200 of the 400 HP ProDesk 405 G6 Computers are scheduled for delivery but there is no estimate on the remaining equipment.

Expected Start Date: Jan 11, 2022 Estimated End Date*: Feb 28, 2022

Statement Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60614State: ILCity: ChicagoAddress: 1341 W. Fullerton Avenue, Suite 112

Vendor: TonerVision, Inc. dba ProVar Technologies

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources way

Division: Office of Strategic ServicesAgency: Illinois Department of Natural Resources

Amount of this expenditure is: $33,606.00

Actual or Estimated*: Actual

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Acting Agency Procurement Officer

Printed Name: Eric J. Michael Date: Jan 11, 2022

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60614State: ILCity: ChicagoAddress: 1341 W. Fullerton Avenue, Suite 112

Vendor: TonerVision, Inc. dba ProVar Technologies

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources way

Division: Office of Strategic ServicesAgency: Illinois Department of Natural Resources

Extension Justification Reference #:

Original Emergency Term Start Date: Original Emergency Term End Date:

Amount of original: Actual or Estimated*:

Expected Extension Start Date: Expected Extension End Date*:

Amount of extension expenditure: Actual or Estimated*:

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

EMERGENCY PURCHASE EXTENSION

Extension Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60614State: ILCity: ChicagoAddress: 1341 W. Fullerton Avenue, Suite 112

Vendor: TonerVision, Inc. dba ProVar Technologies

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources way

Division: Office of Strategic ServicesAgency: Illinois Department of Natural Resources

Signatures Reference #:

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title:

Printed Name: Date:

CPO Signature

Based on my review, I authorize the Agency to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency to proceed with the following changes:

Approved CPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60614State: ILCity: ChicagoAddress: 1341 W. Fullerton Avenue, Suite 112

Vendor: TonerVision, Inc. dba ProVar Technologies

Zip: 62702State: ILCity: SpringfieldAddress: One Natural Resources way

Division: Office of Strategic ServicesAgency: Illinois Department of Natural Resources

Final Costs and Term Reference #:

Final total cost of supplies and services: Final total term of contract:

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title:

Printed Name: Date:

Page of

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

CPO Signature

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

11.0.0.20130303.1.892433.887364

On August 17, 2021 the Illinois Department of Natural Resources (IDNR's) issued a release off of a Master Contract with CDW Government, LLC for the purchase of 400 HP ProDesk 405 G6 Computers and 400 HP P22 G4 monitors that had an estimated delivery date of October 25, 2021. This equipment was for IDNR's point of sale (PoS) system that sells hunting and fishing licenses across the State of Illinois which brings in over $40 million in revenue annually. On January 7, 2022 CDW responded to a status inquiry about delivery of the equipment and stated that 200 of the 400 HP ProDesk 405 G6 Computers are scheduled for delivery but there is no estimate on the remaining equipment due to supply chain constraints and electronic chip shortages. These computers will sit idle unless they can be paired with a monitor.

Some of IDNR's current PoS system has compatibility issues with Microsoft's Windows 10. The current system does not have the ability to be upgraded to the new Windows operating system rendering it useless at a vast majority of places of business that sell hunting and fishing licenses for IDNR. Every day these systems are down IDNR loses substantial revenue.