Emergency Purchase Statement-ISF B and G-Grandstand Elevator-EMERGENCY APO approved.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 62703State:ILCity:SpringfieldAddress: 2908 Old Rochester RD

Vendor: KONE

Zip: 62702State: IL City:SpringfieldAddress: 801 E. Sangamon Avenue

Division: Springfield Building and GroundsAgency: Illinois Department of Agriculture

Emergency Purchase Details Reference #: B-50392

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

KONE was selected as a vendor for multiple reasons. First, KONE is a local vendor based in Springfield, and makes it much easier for the company to perform the services on the fairgrounds and transport the necessary parts, tools and equipment.

Second, the vendor has worked on this elevator for a long time since he still has an agency contract for the repair and maintenance that expires on 12/31/2025, however, this type of work falls out of the scope of that contract.

Description of supplies or services to be provided:

The Grandstand Elevator has been broken down and tools and equipment are stuck on the upper floors, unable to retrieve them since, through elevator is the only way to load them, since those equipment and tools are heavy. Also, people with disabilities are unable to access the upper floors since the elevator is not working. Some of them are not able to perform their daily duties. This is a violation of the ADA federal mandate which requires the public buildings to have operated elevators.

KONE will remove all existing wiring, conduit and duct from the machine room. New conduit and duct properly sized and constructed for the job requirements will be installed (in accordance with applicable codes).

A new curtain of the light will be installed. The curtain of light is an electronic sensing device that operates across the entrance.

When activated, the curtain of light will prevent the doors from closing or cause them to stop and reopen if they are in the process of closing. The doors will remain open as long as the flow of traffic continues and will close shortly after the last person passes through the door opening. A 3-D type will be provided.

Existing traveling cables will be removed and replaced with new traveling cable. In addition to our standard traveling cable, a second traveling cable shall be provided for spare wires. Battery backup shall be provided. Battery backup allows passengers to safely exit an elevator in the event of a power outage. Hoistway duct KONE will remove all existing wiring, conduit and duct from the hoistway. New conduit and duct properly sized and constructed for the job requirements will be installed (in accordance with applicable codes). A new cab interior shall be installed that includes a Horizontal Panel Assembly with standard 10 wall panels constructed of ½” fire rated particle board and faced with desired Wilsonart standard PLAM. The handrail panel is faced with SS #4 and the bottom panel is faced with 5WL material. The panels are backed with code compliant backer and banded in black PVC edge banding. The new island ceiling is constructed of .125” aluminum substrate and faced with 18-gauge #4 stainless steel material. The new lighting system includes 9 round LED down lights (Temp: 3000K and 4 watt LED output produces 269 lumens). New handrails for both side walls will be SS #4 finish (2.00” wide x 3/8” solid flat bar with returned ends). New bumper rails for both side walls will be SS # 4 finish (4.00” wide x 3/8” solid flat bar with returned ends). All reveals to be SS #4 finish and new SS #4 finish cladding shall be installed on the transoms and returns. Pricing includes one set of Palmer protection pads. New car door panels shall be provided. The new doors shall be UL fire rated 1 ½ hour. Finish will be #4 stainless steel. Two speed side opening. Hatch panel finishing material. New hatch door panels shall be provided. KONE ReNova M3 door package includes a new door operator, restrictive clutch, car and hoistway door track, car gate switch, car and hoistway hangers, car and hoistway door panel adapters, hoistway door interlocks and closers, and hoistway pick up rollers.

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 62703State:ILCity:SpringfieldAddress: 2908 Old Rochester RD

Vendor: KONE

Zip: 62702State: IL City:SpringfieldAddress: 801 E. Sangamon Avenue

Division: Springfield Building and GroundsAgency: Illinois Department of Agriculture

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

All the BEP Vendors are in Northern part of the State, which makes it very difficult for the logistics and services to be delivered in Springfield. In addition, this emergency is exempted from the BEP Goal.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: 12/09/2025 Estimated End Date*: 03/08/2026

Amount of this expenditure is: $ 440, 568.00 Actual or Estimated*: Estimated *

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: SPSA

Printed Name: Michelle Grimsley Date: Dec 11, 2025

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

KONE will remove all existing wiring, conduit and duct from the machine room. New conduit and duct properly sized and constructed for the job requirements will be installed (in accordance with applicable codes).

A new curtain of the light will be installed. The curtain of light is an electronic sensing device that operates across the entrance. When activated, the curtain of light will prevent the doors from closing or cause them to stop and reopen if they are in the process of closing. The doors will remain open as long as the flow of traffic continues and will close shortly after the last person passes through the door opening. A 3-D type will be provided.

Existing traveling cables will be removed and replaced with new traveling cable. In addition to our standard traveling cable, a second traveling cable shall be provided for spare wires. Battery backup shall be provided. Battery backup allows passengers to safely exit an elevator in the event of a power outage. Hoistway duct KONE will remove all existing wiring, conduit and duct from the hoistway. New conduit and duct properly sized and constructed for the job requirements will be installed (in accordance with applicable codes). A new cab interior shall be installed that includes a Horizontal Panel Assembly with standard 10 wall panels constructed of ½” fire rated particle board and faced with desired Wilsonart standard PLAM. The handrail panel is faced with SS #4 and the bottom panel is faced with 5WL material. The panels are backed with code compliant backer and banded in black PVC edge banding. The new island ceiling is constructed of .125” aluminum substrate and faced with 18-gauge #4 stainless steel material. The new lighting system includes 9 round LED down lights (Temp: 3000K and 4 watt LED output produces 269 lumens). New handrails for both side walls will be SS #4 finish (2.00” wide x 3/8” solid flat bar with returned ends). New bumper rails for both side walls will be SS # 4 finish (4.00” wide x 3/8” solid flat bar with returned ends). All reveals to be SS #4 finish and new SS #4 finish cladding shall be installed on the transoms and returns. Pricing includes one set of Palmer protection pads. New car door panels shall be provided. The new doors shall be UL fire rated 1 ½ hour. Finish will be #4 stainless steel. Two speed side opening. Hatch panel finishing material. New hatch door panels shall be provided. KONE ReNova M3 door package includes a new door operator, restrictive clutch, car and hoistway door track, car gate switch, car and hoistway hangers, car and hoistway door panel adapters, hoistway door interlocks and closers, and hoistway pick up rollers.