Emergency Purchase Statement-DQ B and G-Station Pump Repair apo approved~1.pdf

EMERGENCY PURCHASE STATEMENT

Page 1 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 62812State:ILCity: BentonAddress: PO Box 1297

Vendor: F. W. Electric

Zip: 62832State: ILCity:Du QuoinAddress: 655 Executive Drive

Division: Du Quoin FairgroundsAgency: Illinois Department of Agriculture

Emergency Purchase Details Reference #: R-267841

Emergency Category (select the appropriate option from the drop-down menu below):

Immediate expenditure is necessary for repairs to State property to protect against further loss or damage

Reason for selection of this particular vendor:

F.W. Electric was selected because the vendor it's located very closely to the Du Quoin Fairgrounds and it is a small registered business. In addition to that, the master contract vendor, Prairie State, declared that is unable to perform the work.

Description of supplies or services to be provided:

Vendor supply the labor and the material to remove the broken pumps and install the new one. First, vendor will install temporary pumps till the new pumps are shipped. The new pumps will take 4 to 6 weeks, therefore, temporary rental pumps need to be installed first. These diesel pumps are equipped with hoses, floats and adapters. These temporary pumps will be set up for two months. The vendor will remove the old station lift and will replace it with duplex pump station assembled with control panel. The vendor will provide the vac trailer to clean out the old station lift. Installation of drain and water lines will occur together with the two new RV dump stations. There will be a tracer installed with water lines and a rock back filled as it is required for plumbing and electrical excavations. The new RV dump stations will have with concrete pads with curbs, locking sanitary hatches, and 2 non potable wands mounted to concrete pad extensions. The vendor will do a demo existing lift station controller, outdoor panel, and shower house panel. The vendor will also install Nema 3r 30 circuit 100 AMP panel, new controller under plumbing scope, new conduit to supply the 100 AMP Panel, a new splice box at the shower house, and all the required conduit and coper wires to make the new pump run.

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

The agency checked under NIGP Code 936-63 if there are any certified BEP companies, however, there were none. The result came back 0.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: 05/01/2025 Estimated End Date*: 7/29/2025

Amount of this expenditure is: $ 103,797.92 Actual or Estimated*: Estimated *

Page 2 of 2State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2

Zip: 62812State:ILCity: BentonAddress: PO Box 1297

Vendor: F. W. Electric

Zip: 62832State: ILCity:Du QuoinAddress: 655 Executive Drive

Division: Du Quoin FairgroundsAgency: Illinois Department of Agriculture

*Estimated end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: SPSA

Printed Name: Michelle Grimsley Date: May 28, 2025

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Estimated end date and cost will be reported later.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

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