Emergency Purchase Statement.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 62918State: ILCity: Carterville Address: 200 Missouri Avenue

Vendor: Illinois Broadcasters Association

Zip: 62704State: ILCity: SpringfieldAddress: 2329 S. MacArthur Blvd

Division:Agency: State Board of Elections

Emergency Purchase Details Reference #: 21-587BOE-ADMIN-B-16918

Emergency Category (select the appropriate option from the drop-down menu below):

Involving threat to public health or public safety

Reason for selection of this particular vendor:

The Illinois Broadcasters Association (IBA) is unique, in that, they are the only statewide organization that maintains partnerships with both radio and TV stations in the state. Since the member partners of the IBA, approximately 224 partners, do not compete with the IBA, the IBA is able to leverage their members services at reduced, which results in the acquisition of airtime at a fraction of the cost of regular advertising.

In addition, the IBA is also one of the only organizations that allow for Non Commercial Announcements (NCSA). A NCSA is different than a Public Service Announcement (PSA) in that a NCSA allows the State Board of Elections to change the service announcement messaging, if we choose, and also select the media area and times the NCSA will run (within given daily time perimeters). The NCSA ensures that the area selected gets the message when the most viewers/listeners are listening/watching.

Description of supplies or services to be provided:

The Illinois Broadcasters Association will develop an advertising campaign based on Election Disinformation and Vote-By-Mail information and coordinate broadcastings that messaging statewide, via their member partners through NCSA. The following services will be provided:

Professional production cleared for over-the-air-broadcast, streaming, and website posting:

- 3(:30 second) English language radio spots, 1(:30) second Spanish language radio spots,

- 2 (:30 second) and 2 (:15 second) English language TV spots

- 2(:30 second) and 2(:15 second) Spanish language TV spots

Radio & TV airtime/messaging:

- Minimum Estimated Statewide Radio Airplay of 7,121 radio messages

- Minimum Estimated Statewide TV Airplay of 1,800 TV messages (combination of :30s and :15s)

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: 8/30/2021 Estimated End Date*: 10/31/2020

Amount of this expenditure is: $325,000 Actual or Estimated*: Estimated *

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Statement Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 62918State: ILCity: Carterville Address: 200 Missouri Avenue

Vendor: Illinois Broadcasters Association

Zip: 62704State: ILCity: SpringfieldAddress: 2329 S. MacArthur Blvd

Division:Agency: State Board of Elections

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Director of Administrative Services/CFO/APO

Printed Name: Jeremy Kirk Date: Aug 19, 2020

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 62918State: ILCity: Carterville Address: 200 Missouri Avenue

Vendor: Illinois Broadcasters Association

Zip: 62704State: ILCity: SpringfieldAddress: 2329 S. MacArthur Blvd

Division:Agency: State Board of Elections

Extension Justification Reference #:

Original Emergency Term Start Date: Original Emergency Term End Date:

Amount of original: Actual or Estimated*:

Expected Extension Start Date: Expected Extension End Date*:

Amount of extension expenditure: Actual or Estimated*:

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

EMERGENCY PURCHASE EXTENSION

Extension Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 62918State: ILCity: Carterville Address: 200 Missouri Avenue

Vendor: Illinois Broadcasters Association

Zip: 62704State: ILCity: SpringfieldAddress: 2329 S. MacArthur Blvd

Division:Agency: State Board of Elections

Signatures Reference #:

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title:

Printed Name: Date:

Approved CPO/SPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 62918State: ILCity: Carterville Address: 200 Missouri Avenue

Vendor: Illinois Broadcasters Association

Zip: 62704State: ILCity: SpringfieldAddress: 2329 S. MacArthur Blvd

Division:Agency: State Board of Elections

Final Costs and Term Reference #:

Final total cost of supplies and services: Final total term of contract:

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title:

Printed Name: Date:

Page of

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

11.0.0.20130303.1.892433.887364

In addition, the IBA is also one of the only organizations that allow for Non Commercial Announcements (NCSA). A NCSA is different than a Public Service Announcement (PSA) in that a NCSA allows the State Board of Elections to change the service announcement messaging, if we choose, and also select the media area and times the NCSA will run (within given daily time perimeters). The NCSA ensures that the area selected gets the message when the most viewers/listeners are listening/watching.

ExplanationSuppliesServices: The Illinois Broadcasters Association will develop an advertising campaign based on Election Disinformation and Vote-By-Mail information and coordinate broadcastings that messaging statewide, via their member partners through NCSA. The following services will be provided:

Professional production cleared for over-the-air-broadcast, streaming, and website posting:

- 3(:30 second) English language radio spots, 1(:30) second Spanish language radio spots,

- 2 (:30 second) and 2 (:15 second) English language TV spots

- 2(:30 second) and 2(:15 second) Spanish language TV spots

Radio & TV airtime/messaging:

- Minimum Estimated Statewide Radio Airplay of 7,121 radio messages

- Minimum Estimated Statewide TV Airplay of 1,800 TV messages (combination of :30s and :15s)