EMERGENCY PURCHASE STATEMENT.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60504State: ILCity: AuroraAddress: 1000 Corporate Boulevard

Vendor: Protocol Criminal Justice

Zip: 62704State: ILCity: SpringfieldAddress: 2715 W. Monroe

Division: AftercareAgency: Illinois Department of Juvenile Justice

Emergency Purchase Details Reference #:

Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Estimated End Date*:

Amount of this expenditure is: Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title:

Printed Name: Date:

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60504State: ILCity: AuroraAddress: 1000 Corporate Boulevard

Vendor: Protocol Criminal Justice

Zip: 62704State: ILCity: SpringfieldAddress: 2715 W. Monroe

Division: AftercareAgency: Illinois Department of Juvenile Justice

Extension Justification Reference #: R-110569

Original Emergency Term Start Date: 09/01/2021 Original Emergency Term End Date: 11/29/2021

Amount of original: $53,000.00 Actual or Estimated*: Estimated *

Expected Extension Start Date: 11/30/2021 Expected Extension End Date*: 06/30/2022

Amount of extension expenditure: $123,000.00 Actual or Estimated*: Estimated *

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

The Illinois Department of Juvenile Justice seeks to continue Communication Center and Monitoring Services through vendor Protocol until such time as it can prepare a Request for Proposal (RFP) and acquire a responsive vendor. These services are essential to the safety of staff, youth and the general public. These services are essential for any correctional organization, including the Department of Juvenile Justice. These services will include 24 hour monitoring and a web-based community supervision and management service all in a call center environment. The Department needs to continue these services to allow time for them to be properly procured under the State Procurement Code and fully operational.

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

The scope includes a control center as a 24-hour service that provides instant data on youth offender movements and processes parole documents. Service remains the same as the original emergency contract. This is a continuous 24/hour, 7 day a week,, 365 day a year operation that must be maintained for the safety of youth, staff and general public. Granting the emergency extension allows the agency to properly secure a vendor on contract using competitive bidding. We expect to award the bid by end of the year or shortly thereafter and then allow time for everything to become operational in the event we award to a new vendor. The Agency should have in place a vendor and the system should be operational by June 30, 2022.

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

EMERGENCY PURCHASE EXTENSION

Extension Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60504State: ILCity: AuroraAddress: 1000 Corporate Boulevard

Vendor: Protocol Criminal Justice

Zip: 62704State: ILCity: SpringfieldAddress: 2715 W. Monroe

Division: AftercareAgency: Illinois Department of Juvenile Justice

Signatures Reference #: R-110569

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Chief of Staff/Acting CFO

Printed Name: Andrew Munemoto Date: 10/22/2021

CPO Signature

Based on my review, I authorize the Agency to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency to proceed with the following changes:

Approved CPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60504State: ILCity: AuroraAddress: 1000 Corporate Boulevard

Vendor: Protocol Criminal Justice

Zip: 62704State: ILCity: SpringfieldAddress: 2715 W. Monroe

Division: AftercareAgency: Illinois Department of Juvenile Justice

Final Costs and Term Reference #: R-110569

Final total cost of supplies and services: Final total term of contract:

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title:

Printed Name: Date:

Page of

EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

CPO Signature

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

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