Emergency Purchase Statement -23-B-IDOT D3 Emergency Auto Parts - Signed.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60563State: ILCity: NapervilleAddress: 700 Enterprise Ct.

Vendor: Genuine Parts Company

Zip: 62067State: ILCity: SpringfiledAddress: 2300 S. Dirksen Pkwy.

Division: Bureau of Business ServicesAgency: Department of Transportation (IDOT)

Emergency Purchase Details Reference #: B-33570

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

Genuine Parts has been a sound supplier of auto parts for IDOT District 1. They have facilitated all the requirements of the contract and worked with the Department. IDOT District supervisors have evaluated the provided services and have agreed that services provided are up to IDOT standards.

Description of supplies or services to be provided:

The emergency contract will allow for efficient ordering and quicker processing of invoices. Due to the volume of orders, the contract order will allow phone or e-mail orders to be placed. This contract will have a 2-hour response time and parts can also be ordered and delivered 24 hours a day which a great need of the District. Emergency delivery of parts during the winter season is of great need to

IDOT D1.

Is there an existing State contract available for the required supplies or services? Yes No

If Yes is checked above, explain why the existing contract does not meet the need:

The existing contract will not allow IDOT to get required parts 24/7. This emergency allows for 24/7 access to parts that is required for the winter season of road clearing.

Expected Start Date: Nov 17, 2022 Estimated End Date*: Feb 15, 2023

Amount of this expenditure is: $1,800,000.00 Actual or Estimated*: Estimated *

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Statement Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60563State: ILCity: NapervilleAddress: 700 Enterprise Ct.

Vendor: Genuine Parts Company

Zip: 62067State: ILCity: SpringfiledAddress: 2300 S. Dirksen Pkwy.

Division: Bureau of Business ServicesAgency: Department of Transportation (IDOT)

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Bureau Chief-Business Sevices

Printed Name: Aundra Williams Date: Dec 2, 2022

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60563State: ILCity: NapervilleAddress: 700 Enterprise Ct.

Vendor: Genuine Parts Company

Zip: 62067State: ILCity: SpringfiledAddress: 2300 S. Dirksen Pkwy.

Division: Bureau of Business ServicesAgency: Department of Transportation (IDOT)

Extension Justification Reference #:

Original Emergency Term Start Date: Original Emergency Term End Date:

Amount of original: Actual or Estimated*:

Expected Extension Start Date: Expected Extension End Date*:

Amount of extension expenditure: Actual or Estimated*:

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

EMERGENCY PURCHASE EXTENSION

Extension Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60563State: ILCity: NapervilleAddress: 700 Enterprise Ct.

Vendor: Genuine Parts Company

Zip: 62067State: ILCity: SpringfiledAddress: 2300 S. Dirksen Pkwy.

Division: Bureau of Business ServicesAgency: Department of Transportation (IDOT)

Signatures Reference #:

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title:

Printed Name: Date:

CPO Signature

Based on my review, I authorize the Agency to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency to proceed with the following changes:

Approved CPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1

Zip: 60563State: ILCity: NapervilleAddress: 700 Enterprise Ct.

Vendor: Genuine Parts Company

Zip: 62067State: ILCity: SpringfiledAddress: 2300 S. Dirksen Pkwy.

Division: Bureau of Business ServicesAgency: Department of Transportation (IDOT)

Final Costs and Term Reference #:

Final total cost of supplies and services: Final total term of contract:

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title:

Printed Name: Date:

Page of

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

CPO Signature

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 22.1 .\CPO Letterhead\CPO Letterhead.png Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

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