Emergency_Food_Services.pdf

REQUEST FOR PROPOSAL (RFP)

2025-146

EMERGENCY FOOD SERVICES

City of St. Cloud

1300 9th Street

St. Cloud, FL 34769

RELEASE DATE: June 8, 2025

DEADLINE FOR QUESTIONS: June 16, 2025

RESPONSE DEADLINE: July 10, 2025, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/stcloud

City of St. Cloud

REQUEST FOR PROPOSAL (RFP)

Emergency Food Services

I. INTRODUCTION

II. DETAILED SCOPE OF SERVICES AND REQUIREMENTS

III. PROPOSAL CONTENT / FORMAT

IV. PROPOSAL PRICING

V. INSTRUCTIONS TO BIDDERS

VI. EVALUATION CRITERIA

VII. FEDERAL REQUIREMENTS

VIII. INSURANCE REQUIREMENTS

IX. GENERAL TERMS AND CONDITIONS

Attachments:

A - Sample of the ACORD CERTIFICATE OF LIABILITY INSURANCE

B - Federal_Requirements

C - Anti-Human Trafficking Affidavit

Request For Proposal (RFP) #2025-146 Title: Emergency Food Services

1. INTRODUCTION

1.1. Summary

A. SCOPE OF SERVICES SUMMARY

The City of St. Cloud is seeking to retain the services of qualified and experienced Proposer(s) for

Emergency Food Services on an “as needed” basis, as specified in the Detailed Scope of Services and Requirements Section of this RFP document. The successful proposer shall prove by their qualifications, experience, and plan for the work, that they will best serve the overall needs of the City. The selection of the successful Proposer(s) shall be at the City’s discretion and shall be made in a prompt manner after receipt and evaluation of all responses. If you are interested in preparing a response to this RFP, please complete all the requirements set forth in this RFP document. Under the proposal process, the stipulations set forth herein are fully binding on the proposer to the extent that you confirm acceptance by your electronic signature on the

Respondent’s Certification.

B. PRE-RESPONSE CONFERENCE

A pre-response conference is not required for this RFP.

C. CONTRACT FOR SERVICES

After selection of Proposers by the City, each Proposer will be required to negotiate and execute an Agreement with the City.

D. MINIMUM BIDDER QUALIFICATIONS

In order for a Proposal to be considered by the City, Proposers shall demonstrate, in their proposals, compliance with the following minimum requirements:

o Proposer(s) must demonstrate qualifications and experience in providing catering services.

o All proposer(s) must provide business certification and Food Handlers Certification for performing this type of service. Bidders shall provide copies of current health inspection records.

o Proposer(s) licensed to do business in the State of Florida.

E. FUND AVAILABILITY

Any Contract resulting from this solicitation is deemed effective only to the extent that funds are available. The City of St. Cloud abides by the provisions set forth in Florida Statutes relative to appropriations of funds. The ability of the successful Proposer(s) to maintain a sense of fiscal responsibility and budgetary awareness shall be favorably considered in the ranking and award of a contract. This disclosure is being made to assist all Proposer(s) in the gauging of their desire to participate in this Proposal and in the planning and preparation of their written response. The

City reserves the right to negotiate all Proposer fees, costs, charges, for any proposed services or appurtenant requirement.

F. PERSONNEL

The work shall be performed and directed by the key personnel identified in the submittal from the awarded vendor or individual in response to this RFP. Any changes in the identified personnel shall be subject to the prior review and approval of the City. When directed by the

City, personnel whose performance or behavior is determined to be unsatisfactory shall be immediately removed. The awarded vendor or individual shall provide a sufficient number of qualified personnel as necessary to effectively carry out its responsibilities under the agreement.

1.2. Background

The City of St. Cloud is a community of approximately 64,000 residents, covering approximately 34 square miles in Osceola County, located in Central Florida. To obtain general information about the City of St. Cloud, access www.stcloudfl.gov.

1.3. Contact Information

Procurement Services

Procurement Services

1300 9th Street

Building A, 2nd Floor

St. Cloud, FL 34769

Email: purchasing@stcloudfl.gov

Phone: (407) 957-7212

Department:

Procurement

Department Head:

Leslie Flores

Procurement Services Director

1.4. Timeline

Release Project Date June 8, 2025

Question Submission Deadline June 16, 2025, 5:00pm

Proposal Submission Deadline July 10, 2025, 10:00am http://www.stcloud.org/ mailto:purchasing@stcloudfl.gov tel:(407)957-7212

2. DETAILED SCOPE OF SERVICES AND REQUIREMENTS

The City of St. Cloud is requesting proposals from qualified vendors to provide emergency food catering services, including food truck vendors, for an emergency event or disaster, natural or man-made, or a State of Florida, or Federally declared emergency. This includes, but is not limited to storms, hurricanes, tornadoes, flooding, fires, homeland security activity, major police activity, acts of terrorism, etc. Services shall include, but not be limited to, breakfast, lunch, dinner, for approximately one hundred (100) employees and incoming emergency work crews.

2.1. Conditions

When an emergency or disaster occurs or is imminent, the CITY will contact the PROPOSER(S) to advise of the intent to purchase services under the Agreement. The Agreement will be activated immediately before, during and/or after an emergency or disaster is announced. The CITY reserves the right to exercise its discretion in making the determination of what constitutes a disaster and/or emergency event.

No guarantee is expressed or implied as to the quantity of commodities and/or services to be procured under this Agreement; no work is guaranteed.

Anticipated disasters include, but are not limited to storms, hurricanes, tornadoes, flooding, fires, homeland security activity, major police activity, acts of terrorism, etc.

Feeding requirements and needs shall be based on the severity of the disaster but could range from one feeding location to several locations citywide.

Location shall be provided upon notification of emergency request. The PROPOSER shall be required to provide and deliver hot and cold meals to locations within the City of St Cloud, as directed.

The PROPOSER shall be prepared to supply and provide service at various locations centers.

2.2. Response Time

Depending on the nature of the emergency and/or disaster, the CITY will strive to provide at least 24- 48 hours' notice of activation. At this time, the CITY shall inform the PROPOSER, either verbally or in writing, of the nature of the emergency, site or location(s), type of food and/or meals required, estimated quantity of food required, serving times, name of contact person of the CITY/liaison, and other relevant information.

The PROPOSER shall provide all food and beverage services during activation as described herein, beginning within 24 hours after notice by the CITY, unless the CITY provides for a longer response time with its request.

The CITY shall provide the PROPOSER with a written 24-hour notice to the extent of possible shut down of emergency operations. The CITY will coordinate with the PROPOSER on cancellation of any additional services scheduled.

If in the event the CITY cancels a request for catering prior to activation, there shall be no monetary compensation paid to the vendor. If the CITY cancels services after activation, the the CITY may be responsible for mobilization and de‐mobilization charges.

2.3. Event Duration

Depending on the nature of the emergency and/or disaster, meal service may be scheduled for an unknown number of consecutive days. The City shall provide an estimated number of days in which service is needed. The City will coordinate as frequently as necessary to ensure uninterrupted service.

2.4. Meal Requirements

The Proposer(s) selected shall be required to provide breakfast, hot lunch, and hot dinner for approximately one hundred (100) people, including dessert. The selected firm shall be responsible for providing all food and paper products necessary. Each meal served shall include the USDA recommended servings of protein, grains, fruits, and vegetables. The PROPOSER shall only be required to provide one entree per meal, with a minimum of one and one-half serving size per serving. as well as availability to supply three 16oz. bottles of water per person, per day.

Breakfast shall consist of a standard portion of protein, fruit, and dairy, and served as a hot meal with cold meal choices. Lunch, dinner, and late shift meals shall contain an entree of either meat, pasta, or fish and include a salad option. Meals may include a deli style sandwich, bag of chips, piece of fruit, cookie, napkin, and bottle of water. Similar items are acceptable upon approval by the CITY.

PROPOSER shall make available coffee and tea service with cups, sugar, creamer, stirrers, etc., on a 24/7 basis. Coffee (caffeinated and decaffeinated) shall be brewed onsite. Hot water and tea bags shall be made available. All materials required to brew and consume the coffee and tea shall be provided by the

PROPOSER, including, but not limited to; coffee maker, coffee, filters, cups, sugar, sugar substitute, creamer, flavored creamer, etc.

PROPOSER shall make available at the CITY’s request the following items: soft drinks (cans and/or bottles), regular and diet, iced tea, juice, milk, lemonade, snacks (chips, crackers, cereal bars, nuts, etc.)

Leftovers shall be properly packaged and become the property of the City.

2.5. Sample Menu Items (shall include but not limited to)

Breakfast:

• Various breakfast meats, eggs, sausage gravy and biscuits

• Carbohydrates: hot oatmeal, grits, pancakes, French toast, waffles,

• potatoes, hash browns, home fries.

• Toast, bagel, biscuits, Danish, etc.

• Fresh whole fruit

• Milk Box

• Fresh orange juice

• Bottled water

• Coffee from all day coffee station‐ bulk beverages

Lunch:

• Sub with deli meats, tuna, chicken salad, vegetarian, meat ball, hot

• dogs, hamburgers

• Pasta salad, coleslaw

• Mixed vegetables, corn, baked beans, etc.

• Fresh whole fruit

• Bottle water

• Bottled Power Drink like Gatorade, diet Gatorade, PowerAde, Vitamin

• water, etc.

• Snack bag (choice of 4 items from snacks available)

• Additional beverages from coffee/iced tea all day station

Dinner:

• Various meats, chicken, pork, beef, shrimp

• Sub with deli meats, tuna, chicken salad, vegetarian, meat

• Hamburgers

• Carbohydrates, pasta, potatoes, beans, rice, macaroni and

• Mixed vegetables, corn, baked beans, etc.

• Side salad, coleslaw, pasta salad

• Dinner rolls, cornbread, biscuits, etc.

• Fresh whole fruit

• Dessert, assorted cakes, cookies, brownies

• Bottled water

• Assorted canned soda

All meals provided should include but are not limited to:

• Condiments relevant to the meal provided:

• Individual mustard, ketchup, mayo, jelly, syrup, cream cheese packets

• Butter pats

• Salt and pepper

• Salad dressing(s)

• Serving items such as disposable (recyclable materials preferred):

• Paper plates, large and small

• Napkins

• Plastic knives, forks and spoons

• Hand sanitizers, wipes, etc.

• Beverage cups, lids, stirrers

• Straws

• Boxes or paper bags for meals

• Storage container for leftovers

• Selection of beverages:

• Coffee and tea (decaf and regular) – all day station

• Milk

• Iced tea (sweet and unsweetened)

• Assorted sodas

Provide all-inclusive pricing per meal without any up-charge provisions shall include, but not limited to:

• Overhead

• Travel Service Charges

• Delivery

• Potable Water

• Fuel Costs (All Fuels)

• Generators

• Food/Beverage Cooking, Production and Transportation

• Drinks of any kind

• All Servicing Items

• Insurance of Any Kind

• Licensing

• Trailers

• Tables

• Paper Goods

• Sanitation Supplies

• Any other fee, charges, or cost related to providing the service.

2.6. Proposer Responsibilities

Assign a project manager and provide contact information to ensure twenty-four (24) hours, seven (7) days a week, year-round notification ability ensuring a single point of contact for activation of services.

Provide a personnel roster, contact information, and brief description of qualifications and experience for individuals having a leadership position. This person shall directly coordinate, with assigned City point of contact the setup and distribution of meals, providing all labor necessary to ensure successful delivery of services.

Provide a planned menu list including assorted meals and snacks that fall within aforementioned “Meal

Requirements” for planning purposes, to be approved by the City's point of contact, within twenty-four

(24) hours, or as soon as possible (whichever is sooner) for approval. Lunch and Dinner meals shall not be repeated within four (4) consecutive days but may contain same/similar options. Understanding that sourcing of certain foods and materials may be challenging on short notice, actual meals provided may vary.

The contractor shall be required to stage equipment at City approved, pre‐determined location and cleanup before and after each meal.

Provide meals within the designated time period provided by the CITY. Prepare meals no longer than twelve (12) hours in advance of serving time or in the case of a shorter perishable time, accommodate the appropriate time constraint whichever is shorter.

All hot foods shall be served at appropriate temperature. Store all foods at required standard temperatures. Provide the necessary food storage or refrigeration to accommodate appropriate storage temperatures. Provide all serving dishes, containers, and utensils (disposable) at all feeding locations.

Provide all necessary equipment to be self-sustaining, including back-up power generating equipment when operating at remote sites. Provide all necessary fuels for all power equipment and cooking devices.

2.7. Sanitation

The successful PROPOSER(s) shall meet, at a minimum, federal, state, and local food preparation standards, and governing codes, it shall be the responsibility of the successful PROPOSER(s) to be aware of the appropriate standards and applicable rules for feeding, preparation, and sanitation in a disaster environment.

The successful PROPOSER(s) personnel shall be clean, neat, and presentable using appropriate sanitary food preparation standards.

The successful PROPOSER(s) shall provide clientele sanitation stations for field operations. Such stations shall be properly maintained ensuring appropriate sanitary measures. Portable toilets and garbage disposal shall not be required under the resulting Agreement. The City point of contact shall coordinate and provide portable toilets and garbage disposal, when necessary, at no cost to the successful

PROPOSER(s).

The successful PROPOSER(s) personnel handling food shall follow guidelines and hold current food safety certification from one of the following: ServSafe, National Registry of Food Safety Professional, Prometric, or other certification that meets standards set by the American National Standards Institute, and the Florida Department of Health.

2.8. Award

The CITY is seeking to award a pool of qualified vendors that would best serve the needs of the CITY. The

CITY will work with any/all selected vendors to ensure uninterrupted service as needed.

2.9. City Responsibilities

Provide a point of contact.

Provide location(s), list staging and/or storage areas, points of egress and parking.

CITY shall collect and dispose of all waste materials.

3. PROPOSAL CONTENT / FORMAT

In order to achieve a more consistent evaluation of all proposals, proposals shall be submitted in the following format and include the following information:

3.1. DBA*

*Response required

3.2. Authorized Representative Name/Title*

*Response required

3.3. Federal Employer Identification Number (FEIN)*

Verfied in SunBiz

*Response required

3.4. PROPOSAL*

A. TITLE PAGE

1. The title page shall list the subject “RFP NO.2025-146 Emergency Food Services” It shall also contain the proposing firm’s full legal name, physical address, mailing address (if different than physical address), telephone number and e-mail address, as well as the name, address, telephone and/or cell phone number, and e-mail address of a contact person.

B. TABLE OF CONTENTS

1. The table of contents shall list all major topics with their corresponding section title or heading and beginning page number.

C. INTRODUCTORY LETTER

1. Describe information about your Firm and explain why your Firm is best suited to meet the services for this RFP.

D. QUALIFICATIONS AND EXPERIENCE

a. Familiarity and years of experience in food catering and/or emergency food service. This can include any experience in post emergency catering services and/or large catering events. Include the number of meals served on a daily basis, length of the service, etc.

b. Indicate specifically the personnel who will have primary responsibility for this contract.

c. The Respondent shall provide proposed project team and each team member’s role on the project. Staff information shall include name, project role, years experience, certificates/licenses, and other relevant qualifications.

d. Current and Projected workload. Provide a list of your current and projected workload addressing the addition of the City as a client.

e. Provide a statement as to whether the proposer has, in the last five years, been a party to a lawsuit of any kind related to, in any manner, the type of services requested in this

RFP. If any such litigation exists, provide a statement as to legal style of the matter, the jurisdiction in which it was filed and the status.

f. State that the business is licensed, permitted, and/or certified to do business in the

State of Florida. All required federal, state, and local licenses and permits shall be kept in force during the term(s) of the contract. Copies of all required licenses are to be provided with Contractor's submittal.

E. PROJECT UNDERSTANDING AND PROPOSED APPROACH

1. Include a proposed approach for providing the services outlined in the requested “Scope of

Services” as understood by the Vendor and ability to provide such services/resources.

2. Provide a sample menu for breakfast, lunch and dinner for a minimum of three (3) days.

F. PROPOSED COST

1. The Proposer's pricing shall include all costs that the Vendor may anticipate incurring during the performance of the catering services as described in this Request for Proposal for

Emergency Food Services.

*Response required

3.5. PRICE PROPOSAL*

*Response required

3.6. ADDITIONAL DATA TO SUPPORT PROPOSAL*

Provide a copy of your current certificate of insurance. During the entire period of performance of any contract resulting from this solicitation, the successful Proposer shall procure and maintain the minimum insurance coverage required by the City of St. Cloud as stipulated in the Insurance

Requirements Section. Policies other than Workers’ Compensation shall be issued only by companies authorized by subsisting certificates of authority issued to the company by the Department of Insurance of the State of Florida to conduct business in the State of Florida, with a minimum A.M. Best rating of

VII/A-. Proof of such insurance must be provided to the City prior to beginning contract performance.

*Response required

3.7. COMPLIANCE FORMS

3.7.1. Respondent's Certification*

I have carefully examined the Invitation to Bid.

I hereby propose to furnish the services specified in the Solicitation. I agree that my submittal will remain firm for a period of at least 90 days in order to allow the City adequate time to award bid.

I certify that all information contained in this submittal is truthful. I further certify that I am duly authorized to provide this submittal on behalf of the firm as its act and deed and that the firm is ready, willing and able to perform if awarded the contract.

I further certify, under oath, that this submittal is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation tendering a submittal for the same service, that no officer, employee or agent of the City of St. Cloud or any other respondent is interested in said submittal; and that the undersigned executed this Respondent’s Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.

☐ Please confirm

*Response required

3.7.2. Sworn Statement Pursuant to Section 287.133(3)(a), Florida Statutes, on Public Entity Crimes*

I understand that a “”public entity crime” as defined in Paragraph 287.133 (1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United

States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations.

I understand that “convicted” or “conviction” as defined in Paragraph 287.133 (1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or non contendere.

I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means:

A. A predecessor or successor of a person convicted of a public entity crime; or

B. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

I understand that a “person” as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, and partners. Shareholders, employees, members, and agents who are active in management of an entity.

Based on information and belief, the statement, which I have marked below, is true in relations to the entity submitting this sworn statement. (Indicate which statement applies).

□ Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

□ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

□ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the final Order entered by the

Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list (attach a copy of the final order).

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE

PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND THAT THIS

FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO

UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A

CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA

STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.

☐ Please confirm

*Response required

3.7.3. Americans with Disabilities Act (ADA) Disability Nondiscrimination Statement* I, being duly first sworn state: That the named firm, corporation or organization is in compliance with and agreed to continue to comply with, and assure that any subcontractor, or third party contractor under this project complies with all applicable requirements of the laws listed below including, but not limited to, those provision pertaining to employment, provision of programs and services, transportation, communications, access to facilities, renovations, and new construction. The Americans with Disabilities Act of 1990 (ADA), Pub. L. 101-336, 104 Stat327,42USC1210112213 and 47 USC Sections

225 and 661 including Title I, Employment; Title II, Public Services: Title III, Public Accommodations and

Services Operated by Private entities; Title IV, Telecommunications; and Title V, Miscellaneous

Provisions. The Florida Americans with Disabilities Accessibility Implementation Act of 1993, Section

553.501-553.513, Florida Statutes: The Rehabilitation Act of 1973, 229 USC Section 794; The Federal

Transit Act, as amended 49 USC Section 1612; The Fair Housing Act as amended 42USC Section 3601-

☐ Please confirm

*Response required

3.7.4. Business Entity Affidavit (Vendor/Bidder Disclosure)*

OWNERSHIP DISCLOSURE AFFIDAVIT

A. If the contact or business transaction is with a corporation, the full legal name and business address shall be provided for each officer and director and each stockholder who holds directly or indirectly five percent (5%) or more of the corporation’s stock. If the contract or business transaction is with a trust, the full legal name and address shall be provided for each trustee and each beneficiary. All such names and addresses are (Post Office addresses are not acceptable), as follows:

Full Legal Name:

Address:

Ownership %:

The full legal names and business address of any other individual (other than subcontractors, materialmen, suppliers, laborers, or lenders) who have, or will have, any interest (legal equitable, beneficial or otherwise) in the contract or business transaction with the City are (Post Office addresses are not acceptable), as follows

3.7.5. City of St. Cloud Drug Free Workplace Compliance Form* Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: (The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that does): (Name of Business)

A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

B. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

C. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in Subsection 1.

D. In the statement specified in Subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of Chapter 1893 or of any controlled substance law of the

United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

E. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

F. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I confirm that this form complies fully with the above requirements.

3.7.6. No Lobbying Affidavit*

I confirm that I am an authorized representative, maker of the attached submittal made in response to a request for bid, proposals, qualifications and/or any other solicitation released by the City of St. Cloud, and swear that the bidder and any of its agents agrees to abide by the City of St. Cloud’s no lobbying restrictions in regard to this solicitation

☐ Please confirm

*Response required

3.7.7. Certification for Contracts, Grants, Loans, and Cooperative Agreements* The undersigned certifies, to the best of his or her knowledge, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any

Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of

Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosure

Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers (including subcontracts, sub grants, and contracts under grants, loans, and cooperative agreements) and that all sub recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352

(as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The undersigned Contractor hereby certifies and attests to the accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, if any.

3.7.8. Vendor Certification of Scrutinized Companies Lists*

Section 287.135, Florida Statutes, prohibits agencies from contracting with companies for goods or services of $1,000,000 or more, that are on either the Scrutinized Companies with Activities in Sudan

List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which are created pursuant to s. 215.473, F.S., or the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, F.S., or companies that are engaged in a boycott of Israel. As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with

Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector

List, or the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel. I understand that pursuant to section 287.135, Florida Statutes, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

I confirm that I am authorized to sign on behalf of the referenced company and certify acknowledgement and acceptance that the above statement is true.

3.7.9. Certification Regarding Debarment, Suspension, and Other Responsibility Matters*

This certification is required by the Federal Regulations Implementing Executive Order 12549, Debarment and Suspension, 45 CFR Part 93, Government-wide Debarment and Suspension, for the

Department of Agriculture (7CFR Part 3017), Department of Labor (29 CFR Part 98), Department of

Education (34 CFR Parts 85,668,682), Department of Health and Human Services (45 CFR Part 76).

I, the prospective bidder certify to the best of its knowledge and belief that it and its principals:

A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;

B. Have not within a three year period preceding this proposal been convicted of or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements , or receiving stolen property;

C. Are not presently indicted for or otherwise criminally or civilly charged by a government entity

(Federal, State, or local) with commission of any offenses enumerated in paragraph (B) of this certification; and

D. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, local) terminated for cause or default.

I understand that a false statement on this certification may be grounds for rejection of this proposal or termination of the award. Any exceptions provided will not necessarily result in denial of award, but will be considered in determining bidder responsibility and whether or not the City will enter into contract with the party. For any exception noted, indicate on an attached sheet to whom it applies, initiating agency, and dates of action. Providing false information may result in criminal prosecution or administrative sanctions.

☐ Please confirm

*Response required

3.7.10. E-Verify Compliance Form*

Definitions:

“Contractor” means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration.

“Subcontractor” means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration.

Effective January 1, 2021, public and private employers, contractors and subcontractors will begin required registration with, and use of the E-verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S.

Department of Homeland Security’s E-Verify System to verify the employment eligibility of:

A. All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and

B. All persons (including subvendors/subconsultants/subcontractors) assigned by

Vendor/Consultant/Contractor to perform work pursuant to the contract with the

Department. The Vendor/Consultant/Contractor acknowledges and agrees that use of the

U.S. Department of Homeland Security’s E-Verify System during the term of the contract is a condition of the contract with the City of St. Cloud, Florida; and

C. Should vendor become successful Contractor awarded for the above-named project, by entering into this Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. Any challenge to termination under this provision must be filed in the Circuit Court no later than 20 calendar days after the date of termination. If this contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination.

3.7.11. Anti-Human Trafficking Affidavit*

Please download the below documents, complete, and upload. Florida Statute §787.06(13) requires all non-governmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the non-governmental entity under penalty of perjury that the non-governmental entity does not use coercion for labor or services as defined in that statute. The City of St. Cloud, Florida is a governmental entity for the purposes of this statute.

• Anti-Human_Trafficking_Affi...

*Response required

3.7.12. Federal Requirements (If Applicable)*

Please review and confirm the acceptance of the Federal Requirements. See Section 10. Attachments for copy of Federal Requirements https://government-project.s3.us-west-2.amazonaws.com/174045/62b8aaab-1464-48c5-9659-893bc439bf5e_Anti-Human_Trafficking_Affidavit.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OKHAZQKQ%2F20250613%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250613T154918Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEC8aCXVzLXdlc3QtMiJHMEUCICR8E%2BV989nzCtzDNeWn27t0weM3tqaj6RhBo2h%2FQkqHAiEA%2FYPythjEus5YeeOJ9ZIxKC%2FRhZW8qr%2BwIF1sD%2BIs4wgqgwUIGBACGgw4OTIzNjQ2ODc2NzIiDHvLrmy%2Bk%2FaoJyNdeSrgBL4a6b%2FZ4znLJ11Hp1TAUikLc23U3Z8FJK03xrHpFNWe%2FWU0qePLXukpprXgFWY5uGFmj913uDAFQ7yjPiNfVHCdPjuA%2FIH9ikCgGk%2BASUgTTnF3RhMgasM7Z3yAxhxoy8RZt%2F33baa1JhLSAmceYIh7PYPLgwm4OkbLtrevzSKUu8oFlUn30bd69X9F0kWY5k5r2HI9Nl89wXCJMV4%2B8ISsaISMahxW6jPMH0XqmjXJ5GtAepWTVdSsFOn7iVYW2CfyttQq7FHOAQsfZQIK5rd03WgNhhxISyX7qLF7G1CKXM8tHPgLxybaaVW0yBP0mge7W3pUbMnWW40ARkJ4elY5pb9%2FRcdjK9HxOmsSeeG%2BSggkXswD2i%2FifD9O0GgsgjAqHJQyeuOTjEMmjs8HS69Tk1PmnPKHqut2izv2IwWlilLY3D%2BAK1Pc8ajAJPByWuBeokUuxHBtMZ6l00gErwd4arnIN0rjOwoZ8qc3rlgHxuS0Q8qqJNT6g7EJELs%2F%2B3nG5q21CBQJpURK8nO2T3kD5ooIoQuyanqw1x2I3Zwh6tTb1eD0068bHcCffzNMDOeJhJS0a8Wz%2BqwKFUmlqwK%2BLcg0qbc%2Bwbt7lwtdotjt6vKotXERmw3KWtsHS4i3%2BfY8GmA%2F5qqH7VjL%2BcTnO3jyZ2AK%2FSZUa9mfTsaJDhl1DX8S22SFGkjjNxNCZ1%2B4WEF9II0arsHH0xT9CuJIAAARBvYaEDvNkM7ARy46yXzyyX5WSzr4C2tkU%2BWigvluVGIcMtq3TN%2BQRVL2m2pBpOpPci2nFmHQNNej9GK0u3ncMI77sMIGOpsBUFn2QgynPxwCyKohUtWqTAB0OVXMiP4GhH2HZa3OK4UVzdiiry2sOMje%2F1Bx51W2IseqUUBeJspG8%2FJ7vIy8gkWmgJmI%2B2fPbXX0wyX27n6m5fEsTMiv%2B1c%2FnB35NpDNfp4TQXNGSiEdWANVvowS8C%2Bp9Uw0QuscEFww4D%2FifOFcgyl5Qqzxznw2GBrF5zrLEtUTLslO17pHHg0%3D&X-Amz-Signature=9bcd44ef0cd8696335833db0c83d0156caff622fe2a4e35c00080e87e5eb30ca&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Anti-Human_Trafficking_Affidavit.pdf%22&x-id=GetObject

3.7.13. General Terms and Conditions

Please review and confirm the acceptance of the General Terms and Conditions.

☐ Please confirm

3.8. Additional Documents

3.8.1. PROPRIETARY INFORMATION

4. PROPOSAL PRICING

MEALS

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Hot Breakfast 100 EACH

2 Cold Breakfast 100 EACH

3 Hot Lunch 100 EACH

4 Cold Lunch Box/Bag 100 EACH

5 Hot Dinner 100 EACH

6 Cold Dinner Box/Bag 100 EACH

7 Hot Night Meal 100 EACH

8 Cold Night Meal Box/Bag 100 EACH

9 Dessert/Snacks 100 EACH

TOTAL

OPTIONAL ADD-ONS (PRICE INCLUDE SETUP AND TEARDOWN)

Exact quantities to be coordinated at time of need.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Tables 1 EACH

2 Chairs 1 EACH

3 Tents (10'x10') 1 EACH

TOTAL

5. INSTRUCTIONS TO BIDDERS

5.1. PUBLIC RECORD STATEMENT

By submitting a proposal to the City of St. Cloud, each Bidder acknowledges and understands that the

City of St. Cloud is a public agency subject to Chapter 119 Florida Statutes (“Public Records Law”) and all responses are deemed a public record and open to public scrutiny. Any Proposal document the Bidder submits will be a public record when the City of St. Cloud provides notice of an intended decision or 30 days after opening the bids, proposals, or final replies, whichever is earlier. Trade Secrets, certain background financial information, and other items, may constitute exemptions to disclosure under the

Public Records law. Bidder expressly understands records associated with this project are public records and agrees to comply with Florida’s Public Records Law, to include:

A. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the services contemplated herein.

B. Provide the public with access to public records on the same terms and conditions that the City would provide the records and at a cost that does not exceed the cost provided in this Florida’s

Public Records law or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law.

D. Meet all requirements for retaining public records and transfers, at no cost, to the City, all public records in possession of the Contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the City.

E. If Contractor has questions regarding the application of Chapter 119, Florida Statutes, to the

Contractor's duty to provide public records relating to this contract, Contractor shall contact the City's custodian of public records at City Clerk's Office, 1300 9th Street, St. Cloud, Florida

34769, telephone 407-957-7300, email cityclerk@stcloudfl.gov

5.2. ACKNOWLEDGEMENT

A. Submission of a proposal shall constitute an acknowledgement by the Bidder and certifies that they have thoroughly examined and is familiar with the Request for Proposal. The failure or neglect of the Bidder to examine the RFP shall in no way relieve him/her of any obligations with respect to either his/her proposal or the RFP. No claim for additional compensation will be allowed which is based upon a lack of knowledge of the Request for Proposal.

B. The selected Bidder shall comply with all Federal and State requirements, to include 2 Code of

Federal Regulations (CFR) Part 200, Uniform Guidance, listed in Attachment ‘B’, and any subsequent revisions and updates.

mailto:cityclerk@stcloudfl.gov

C. All proposals must be signed with the firm’s name and by an authorized signer of the firm.

Obligations assumed by such signature must be fulfilled.

D. Alternate proposals will not be considered unless they are specifically called for in this solicitation.

E. From the issue date of this solicitation packet until a selection decision is made, no unauthorized contact related to this solicitation will be allowed between a Bidder, their employees or subcontractors and any elected or appointed officials, City Manager or any City staff, with the exception of the Procurement Services Department. Any unauthorized contact will disqualify the

Bidder from further consideration.

F. Any protest shall be in accordance with St. Cloud Procurement Policy.

G. The selected Bidder agrees to provide, within ten (10) calendar days from the notice of award, insurance requirements in accordance to the requirements in the terms and conditions specified in section 1.7. All policies shall be subject to approval by the City of St. Cloud, and issued by companies authorized by the State of Florida’s Department of Insurance to conduct business in the State of Florida.

H. The selected Bidder agrees that it and its subcontractors have a Drug-Free Workplace Program that complies with Florida §§ 287.087. Refer to required forms.

I. The selected Bidder shall submit only one proposal/bid in response to this solicitation packet, and shall have no financial interest in other entities submitted proposals/bid responses for the same solicitation packet.

J. Neither the selected Bidder, nor its affiliates, nor anyone associated with them shall have any potential conflict interest due to any other clients, contracts, business relationships or property interests for this solicitation packet’s scope of work.

K. No member of the selected Bidder’s ownership, management, or staff shall have a vested interest in any of the City, nor any business or other relationship with any of the City’s employees, officers, directors, or elected officials that create a conflict of interest or the appearance of a conflict of interest. All Bidders/Proposers must disclose with their Bid/ Proposal the name of any officer, director, or agent, who is also an employee of the City. Further, all

Bidders/Proposers must disclose the name of any City employee who owns, directly or indirectly, any interest in the Bidder’s/Proposer’s firm or any of its branches. The Award hereunder is subject to provisions of State Statutes and City Ordinance.

L. No member of the selected Bidder’s ownership or management is presently applying for an employee position or actively seeking an appointment with the City.

M. The selected Bidder, or authorized signatory, shall provide written notice to the City in the event that a conflict of interest is identified at any time.

5.3. REQUEST FOR ADDITIONAL INFORMATION

The respondent shall furnish such additional information as the City of St. Cloud may reasonably require.

This includes information which indicates financial resources as well as ability to provide the services.

The City reserves the right to make investigations of the qualifications of the respondent as it deems appropriate, including but not limited to, a background investigation.

5.4. ECONOMY OF PREPARATION

Submittals should be prepared simply and economically, providing a straightforward, concise description of the respondent’s ability to fulfill the requirements.

5.5. PROPRIETARY INFORMATION

In accordance with Chapter 119 of the Florida Statutes (Public Record Law) and except as may be provided by other applicable State and Federal Law, all respondents should be aware that the Request for Proposal and the responses are in the public domain. However, the respondents are requested to identify specifically any information contained in their submittals which they consider confidential and which they believe to be exempt from disclosure, citing specifically the applicable exempting law. All proposals received from respondents in response to this Request for Proposal will become the property of the City of St. Cloud and will not be returned to the respondents. In the event of award, all documentation produced as part of the contract will become the exclusive property of the City, unless otherwise specified in the contract.

5.6. STATEMENT OF NO RESPONSE

The City of St. Cloud Procurement Services Department is committed to continuously improving its processes to receive maximum participation from the industry/market. The City is requesting that firms and individuals, who do not wish to bid on this RFP, complete the No Response Form under

#ATTACHMENTS and send to purchasing@stcloudfl.gov briefly explaining their “no response” decision.

This will help to improve the solicitation process and any future communications.

5.7. GENERAL INFORMATION

Bidders shall prepare Proposals in accordance with the requirements of these Instructions to Bidders.

Not preparing a Proposal, in accordance with such instructions, implies that the Bidder does not intend to comply with all the proposed contract conditions. Such proposals will be considered irregular and may be rejected.

The City of St. Cloud will receive Proposals through the City’s e-Procurment Portal…