Emergency_FEMA_TC.pdf

This is an Emergency FEMA Technical Assistance document related to the City of Pasadena Public Works Department, Building Systems and Fleet Management Division's fluid analysis kit and laboratory testing services procurement. The City is seeking a qualified vendor to provide fluid sampling kits and comprehensive laboratory analysis services for City-owned heavy-duty vehicles and equipment on an as-needed basis throughout Fiscal Year 2027. The vendor must supply sampling kits for motor oil, power steering fluid, engine coolant, transmission fluid, and hydraulic fluid, with City personnel responsible for collecting samples and returning completed kits to the vendor's designated laboratory. The vendor shall deliver laboratory results and recommendations electronically via email to designated City personnel upon completion of testing. This is an informal solicitation established to meet ongoing service requirements without specified response dates, bidder meetings, or award dates in the referenced documentation.

The document does not specify pricing terms, set-aside provisions, incumbent vendor information, or detailed funding sources and amounts. As an informal solicitation for ongoing service needs, the procurement is designed to establish vendor relationships for as-needed fluid analysis services rather than a one-time purchase contract. The arrangement emphasizes the vendor's laboratory capabilities and reporting mechanisms, with the City maintaining control over sample collection procedures and personnel involvement in the testing process.