Emergency_FEMA_TC.pdf

This is a competitive bid solicitation issued by the City of Pasadena, Department of Public Works (Building Systems & Fleet Management Division) for Authorized Altec Equipment Maintenance, Service, and Repairs. The procurement seeks a qualified vendor to provide comprehensive maintenance and repair services for the city's Altec equipment, including boom truck cranes, digger derricks, and cable handlers used by the Public Works and Water and Power Departments. Required services encompass Altec boom system repairs, annual inspections, bucket and hydraulic system repairs, fiberglass body repairs, remote control system repairs, equipment upfitting, hybrid system service, preventative maintenance inspections, CAL/OSHA and Department of Transportation inspections, and dielectric testing. The solicitation was released on December 16, 2025, with a question submission deadline of December 24, 2025, and a bid submission deadline of 3:00 pm on Monday, January 5, 2026. A mandatory or non-mandatory pre-bid meeting is specified in the timeline. The contract term is five years with no optional extension periods.

Bidders must possess an Authorized Altec Letter or Certification confirming authorization to perform maintenance and repairs on Altec equipment and provide proof of relevant experience with two similar governmental projects. Evaluation is based on the lowest Grand Total Price submitted by responsive and responsible bidders. The single line item requires bidding a labor rate for 200 hours, with all pricing entered directly into the City's eProcurement Portal. A bid security of five percent of the total bid price in the form of an electronic surety bond is required. The vendor must provide a 90-day warranty on all parts and labor, with all parts removed and replaced during service remaining the property of the City. At the conclusion of the first contract year, the contractor may request unit price increases not exceeding the Consumer Price Index for the preceding 12-month period. The procurement references a $500,000 contract value and requires compliance with the City's Equal Employment Opportunity Practices, Living Wage Ordinance, and Minimum Wage Ordinance, though no specific set-aside designations for disadvantaged enterprises are explicitly indicated.