Emergency_Catering_Services.pdf

SCOPE OF SERVICES/SPECIFICATIONS

GENERAL SCOPE OF SERVICES

The City of Newark is interested in entering into a multiple award contract with qualified vendors who are able to provide Emergency Food Services to the City of Newark in accordance with the provisions of this specification.

The Vendor shall provide catering services, supply bulk and/or boxed food meals, and food supplies to the City of Newark before or after an emergency or disaster occurs. Work will be authorized by the appointed agency on an as-needed basis at the sole discretion of the City’s needs.

The Vendor shall provide nutritious meals in the event of an emergency or disaster.

ADDITIONAL SCOPE CONDITIONS

When an emergency or disaster occurs or is imminent, the City will contact the Vendor to advise of the intent to purchase services under the Agreement. The Agreement will be activated immediately before and/or after an emergency or disaster is announced. The City of Newark reserves the right to exercise its discretion in making the determination of what constitutes a disaster and/or emergency event.

No guarantee is expressed or implied as to the quantity of commodities and/or services to be procured under this Agreement; no work is guaranteed.

Anticipated disasters include, but are not limited to storms, hurricanes, tornadoes, flooding, fires, homeland security activity, major police activity, acts of terrorism, etc.

Feeding requirements and needs shall be based on the severity of the disaster, but could range from one feeding location to several Locations City wide.

Location shall be provided upon notification of emergency request.

Vendor shall be required to provide and deliver hot and cold meals to locations within the City of

Newark, as directed.

Vendor shall be prepared to supply and provide service at various locations centers.

EVENT PREPARATION AND RESPONSE

Depending on the nature of the emergency and/or disaster, the City will strive to provide at least

24- 48 hours' notice of activation. At this time, the Agency shall inform the Vendor, either verbally or in writing, of the nature of the emergency, site or location(s), type of food and/or meals required, estimated quantity of food required, serving times, name of contact person of the agency/liaison, and other relevant information.

The Vendor shall provide all food and beverage services during activation as described herein, beginning within 24 hours after notice by the City/Agency, unless the City provides for a longer response time with its request.

The Agency shall provide the Vendor a written 24-hour notice to the extent of possible shut down operations. At that time, the Agency will coordinate with the Vendor the safe and appropriate operations.

MEAL REQUIREMENTS

Each meal served shall include the USDA recommended servings of protein, grains, fruits, and vegetables

Breakfast shall consist of a standard portion of protein, fruit, and dairy, and served as a hot meal with cold meal choices.

Lunch, dinner, and late shift meals shall contain an entree of either meat, pasta, or fish and include a salad option.

Vendor shall only be required to provide one entree per meal.

The Vendor shall ensure that all meals be a minimum of one and one-half serving size

Vendor shall ensure availability to supply three 16oz. bottles of water per person, per day.

Vendor shall be required to provide a variety of foods at each meal to ensure a choice for special dietary needs (i.e. vegetarian, diabetic, kosher, gluten free, etc.) upon notice.

Meals shall be appealing and travel well.

Meals may include a deli style sandwich, bag of chips, piece of fruit, cookie, napkin, and bottle of water. Similar items are acceptable upon approval by the City.

The Vendor shall provide insulated gel packs for use in boxed meals as appropriate.

Vendor shall make available coffee and tea service with cups, sugar, creamer, stirrers, etc. on a

24/7 basis. Coffee caffeinated and decaffeinated) shall be brewed onsite. Hot water and tea bags shall be made available.

All materials required to brew and consume the coffee and tea shall be provided by the Vendor, including, but not limited to: coffee maker, coffee, filters, cups, sugar, sugar substitute, creamer, flavored creamer, etc.

Vendor shall make available at the City’s request the following items: soft drinks (cans and/or bottles), regular and diet, iced tea, juice, milk, lemonade, snacks (chips, crackers, cereal bars, nuts, etc.)

The City reserves the right to reject bids and to waive informalities in accordance with applicable laws, N.J.S.A. 40A:11-4, 40A:11-13.2 and 40A:11-23.2, and, to award the contract or contracts in whole or any part thereof. The City reserves the right to increase or decrease the amount of the contract to cover actual requirements needed for the contract period.

Selection

As reflected above, contract award will not be based solely on price, but on a combination of factors as determined to be in the best interest of the City.

Your proposal response must describe the services you are proposing.

Proposers must provide the following information about their company so that the City can evaluate the proposer's stability and ability to support commitments set forth in the response to the

RFP. Proposers can provide additional information with their proposals.

the company's background and experience providing catering services references menu price proposal