ELK_25Z2AE4 EMG Refill Transofrmers RCA SOW (Signed).pdf

STATEMENT OF WORK/SPECIFICATIONS

PROJECT NO. 25Z2AE4

EMG REFILL TRANSFORMERS

Federal Correctional Institution Elkton 8730 Scroggs Road Lisbon, OH 44432

March 19th, 2025

United States Department of Justice Federal Bureau of Prisons

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NERO FACILITIES ADMIN ISTRATOR

Project 25Z2AE4 EMG Refill Transformers

Table of Contents

Section 1.0 - Intent

• Introduction

• Site Conditions

Section 2.0 - Scope of Work

• Part A - Description of Work o Pre-Construction o Installation of New Oil o Inspection and Acceptance

• Part B - General Conditions o Site Access o Project Area Preservation o Housekeeping and Material Disposal

• Part C - Project Management o Site Familiarization o Contractor Quality Control o Contractor Requirements o Permits and Permission o Health and Safety o Security o Utilities o Contracting Officer' s Representative

• Part D - Project Completion o Completion Criteria o Submission oflnvoices o Additional Information

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1.0 Intent

Introduction The Federal Bureau of Prisons (FBOP), Federal Correctional Institution located at 8730 Scroggs Road in Lisbon, OH intends to make a single award to a responsible entity that will provide the complete addition of the required quantity of oil in nine ground stationed transformers throughout the grounds, which currently contain a low quantity.

At no time should the institution lose power or incur a disruption great enough to effect more than one building.

Site Conditions FCI Elkton currently owns and maintains nine (9) oil filled transformers that service various areas on institutional grounds and require an addition of oil to maintain a full status. These units and their properties are as follows :

Name Volt-Amp

IT-ELK l ,270v/7,200v - 500KVA 2T-ELK 1,270v/7,200v - 500KV A 3T-ELK 1,270v/7,200v- 500KVA 4T-ELK 1,270v/7,200v- 750KVA

5TC-ELK 1,270v/7,200v - 750KVA 6T-ELK 1,270v/7,200v - 500KV A 9T-ELK 1,270v/7,200v - 500KVA JOT-ELK 1,270v/7,200v - 1,000KVA 13T-ELK 1,270v/7,200v - I l 2.5KVA

2.0 SCOPE OF WORK

A. Description of Service

Pre-Construction

Oil Capacity (Gal) i S/N i

241 966000386 241 966000385 241 966000319 361 966000370 361 966000369 241 966000384 241 966000318 441 966000331 153 0137009220

Class Manufacturer Location

OA Cooper Building No. I Aleha-Bravo DA Coooer Building No. 2 Charlie-Delta A ! Cooper Building No. 3 Echo-Fox

DA Cooper Building No. 4 FAC/Food Serv.

A Cooper

Building No. 5 FCI COR ' OA Cooper i Building No. 6 Administration A Cooper Building No. 9 Golf-Hotel A Cooeer ' Building No. IO FSL Adm in .

A Cooper ; Building No. 13 Training Cent. l

It will be the responsibility of the awarded contractor to assess the current conditions of the transformer and perform lock out/tag-out measures to ensure the project area and the unit itself is in an inoperable state and eliminates the risk of harm to those performing work. This will include but is not limited to the disconnecting and de-energizing of each transformer as the contractor works on them. Lock-out and tag-out procedures will be in accordance with Occupational Safety and Health Administration standards.

Installation of New Oil Each of the above referenced transformers will be receiving additional oil, added to that content that is currently residing within the unit. The contractor will ensure both the existing oil (R-Temp) with the added quantity (Compatible R-Temp) bring the volume of the oil within the chamber to the proper, complete fill level which will be displayed on the oil level display instrument. The quantity of conforming oil, utilized in the refill process will not exceed 300-gallons.

Inspection and Acceptance A report will be generated and provided to the Contracting Officer' s Representative detailing quantities of oil used, times, dates, and verification work was completed by the onsite superintendent or alternative contractor, onsite, supervisory personnel. This document will have an official letterhead and contain all relevant information pertaining to the completed work as deemed by and ordered by the Contracting Officer. All reports shall be delivered in Portable Document Format (PDF), Microsoft Word or Microsoft Excel format.

B. General Conditions

Site Access The contractor's representatives/crew will have access to Building No. 8 - Powerhouse for the duration of the project at the time of the notice to proceed, and until a certification of completion is issued. An Elkton staff escort will be provided to the contractor at all times of the assigned shift.

All work perfonned by individuals under the contractor are restricted to the provided working schedule:

• Sunday: Restricted

• Monday: 7:00 A.M. - 2:30 P.M .

• Tuesday: 7:00 A.M. - 2:30 P.M.

• Wednesday: 7:00 A.M. - 2:30 P.M.

• Thursday: 7:00 A.M. - 2:30 P.M.

• Friday: 7:00 A.M. - 2:30 P.M .

• Saturday: Restricted

All federal holidays are to be considered as observed and access to the site restricted, with no work pennitted.

Project Area Preservation Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the Contracting Officer 's Representative before it is disturbed . Materials and workmanship used in restoring work shall confonn in type and quality to that of original existing construction, except as otherwise shown or specified.

The Contractor shall protect from damage all existing improvements and utilities at or near the work site.

The locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in perfonning the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work perfonned and charge the cost to the Contractor.

Housekeeping and Material Disposal The contractor awarded the contract will be responsible to ensure the premises are always kept clean and free from accumulations of waste materials and rubbish . The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work.

The Contractor shall be responsible to remove all debris and waste materials from the job site at FCI Elkton upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws. The Contractor is also responsible to conduct all site repairs in the event of an incident occurring due to the picking up, setting, and transportation of equipment and material as notified by the Contracting Officer.

C. Project Management

Site Familiarization Upon award of this contract, the Contracting Officer and service provider will schedule a site visit to increase the contractor's knowledge of the project area/institutional grounds to ensure the perfonnance of this contract is accomplished without incident or delay.

Contractor Quality Control The contractor shall provide a Job Site Superintendent or equivalent who speaks and writes fluent English on site, and always when contractor personnel are on the premises. The Job Site Superintendent will :

a) Review and approve submittals

b) Inspect the quality of work performed

c) Certify the completed work for payment and other purposes.

Contractor Requirements It is the contractor's responsibility to survey the work site and carry out all work in compliance with OSHA, EPA, and NEC national codes and regulations.

The contractor will submit a fuel spill plan after their awarding of this project. The contractor is responsible for fuel spills they cause and will remediate the area immediately. The federal government will not incur any additional costs associated with this clean-up effort.

Permits and Permission It will be required of the service provider to obtain all permits associated with this project if required by policy or written request of the Contracting Officer. Federal permits and those for the state of Ohio and any other state where the aircraft may travel over, will be submitted and approved prior to the start of this project' s phase to which this service is required.

Prior to the arrival of equipment, a written request must be submitted to the Contracting Officer and consent returned. The contractor will provide the Contracting Officer with the date the on-site work is planned to begin no less than 14-calander days prior to the arrival of the contractor's representative. Written permission must be obtained to store material on the institutional grounds. It will, therefore, be the responsibility of the contractor to ensure the materials will be secured in the designated locations procured by institutional staff and indicate when access to these materials will be required moving forward.

Health & Safety All proper personal protective equipment mandated by the Federal government, and states to which this project involves must be followed by all contractual staff affiliated with this contract. Any time limitations placed upon the service provider while work is being performed must be observed at all governmental levels.

Security A list of company personnel will be provided to the Contracting Officer. This includes any individual performing work within the scope of this project.

Prior to the scheduled day to which work will be performed the contractor must return the provided NCIC documentation to the Contracting Officer' s Representative to ensure a complete background check is performed for all crew personnel that will be onsite through this process. The contractor will provide this documentation a week prior to the operation . All required, completed, documentation pertaining to each crew member must be delivered to the Contracting Officer by Email prior to arriving to the site.

Utilities The FBOP will provide water, use of restrooms and both minimal electricity service (120V/480V) for small hand power tools including battery chargers and the required service needed for this project. The contractor will provide all other equipment, supplies, tools, vehicles, and materials needed to complete this project.

Contracting Officer's Representative The COR is responsible for the technical aspects of the project and serves as the technical liaison for the contractor. The COR is also responsible for final inspection and acceptance of all reports and other responsibilities as specified by the contract. The COR is not authorized to make any commitments, obligate the government, or authorize any changes, which affect the price, terms, or conditions of this project. All changes shall be made through the authorization of the Contracting Officer. The COR may designate an assistant COR(s) to act for the COR by naming such assistant(s) n writing and sending a written, formal document, to both the Contracting Officer and contractor prior to them assuming that duty.

D. Project Completion

Completion Criteria The project site shall be protected and/or restored to a condition equal to that existing, prior to the commencement of work. Upon completion of contract, deliver work complete and undamaged. Existing work disturbed or removed as a result of performing the required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

The Contracting Officer reserves the right to implement a deficiency-list or "punch list" to ensure standards and conditions are met prior to the closeout and final payment of the contract.

Submission of Invoices The contractor shall submit an invoice as a monthly progress payment with detailed additional documents. This will require the citing of material/equipment used, labor, and any additional expensed line-items required for reimbursement based on the parameters of this document, unless otherwise instructed by the Contracting Officer. No invoice will be considered for payment unless accompanied by the relevant documentation.

All invoices should be on an official company letterhead including that organization's name, address, bank number, and this project title.

Submit invoices to the Contracting Officer for review and approval.

Additional Information

• Time of Completion: 52-Calander Days

• Submittals After Award: Submit samples, cut sheets, and shop drawings to the Contracting Officer's

Representative for review.