Electronics Cabinets Racks RFI 05042026-CAB.pdf

May 4, 2026

Request for Information (RFI)/Sources Sought

No. 05042026-CAB Electronics Cabinets/Racks

To all Potential/Interested Suppliers, Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy (DOE), is seeking expressions of interest from firms regarding Electronics Cabinets and Rack mounted solutions as outlined in the following attachments:

Attachment A- Additional RFI parameters and budgetary pricing table based on supply quantity.

Attachment B- Statement of Work for the EIC Rack Enclosures (EIC_PSG_SOW-003) Attachment C- Technical Specification for the EIC Rack Enclosures (EIC-PSG-SPC-006) Attachment D- BNL-QA-101 Revision 04/2025

Please note that this is an RFI/Sources Sought notice, not a Request for Proposal, and no solicitation exists at this time.

This RFI is for informational and planning purposes only and is not to be construed as a commitment by the U.S. Government, nor will the U.S. Government pay for information received. The information from this notice will help the Department of Energy (DOE) Office of Basic Energy Sciences (BES) survey available resources.

The Electron Ion Collider (EIC) is a new Nuclear Physics Facility that will use collisions between polarized ions and polarized electrons to study the inner structure of the Nucleon.

Please provide the following information:

1. Does your company have the capabilities and past experience, within the past 5 years, in producing electronics cabinets and rack mounted solutions as noted in EIC-PSG-SPC-006?

2. What is the minimum order quantity? What is the lead time?

3. Does your company have the capabilities to provide Computational Fluid Dynamics (CFD) analysis of BNL rack configurations?

4. Does your company have manufacturing, assembly, testing capabilities and available resources to meet the proposed schedule constraints?

5. Does your company have manufacturing capabilities in the US?

We are open to all information you can and care to provide at this point. Please provide responses to BSA no later than 5:00PM EST, June 4, 2026.

BSA prefers electronic submissions of submittals. Electronic submissions will be accepted by the following method:

• Email submissions should express your interest and describe your capabilities related to delivering this product. Emails shall be sent to Cindy Blanchard at cblanchar@bnl.gov with the BSA RFI 05042026-CAB in the Subject Line.

We trust that the information contained herein is sufficient to permit your company to prepare a submittal outlining:

1) your capabilities

2) estimated lead times

3) compliance matrix listed in Section 1 Table

4) budgetary pricing based on the quantity options listed in Section 2 Table.

5) Any exceptions you take to BSA General Terms and Conditions for Noncommercial Items

(see Attachment E below)

Attachment E- BSA General Terms and Conditions for Noncommercial Items, Rev. 24.0;

April., 2026); https://www.bnl.gov/ppm/docs/t-and-c/bsa_non-commercial_product_rev24.pdf

However, should you have any questions, please contact the undersigned.

Sincerely, Cindy Blanchard Senior Contracts Specialist Procurement & Property Management Division Brookhaven National Laboratory Upton, New York 11973 Phone: (631) 344-5770 Email: cblanchar@bnl.gov

Attachment A Pricing and Procurement Strategy

Dated: May 4, 2026

1. Overview

1.1 Current Estimated Qty of Approximately 900 Cabinets, Procured over an estimated 5-year period, 2027-2032.

1.2 Please quote pricing based on costs associated with today’s environment. Inflation estimates will be handled by BNL.

1.3 Omit any costs associated with shipping/transportation of completed cabinets to BNL.

1.4 BSA could potentially award one or multiple awardees at time of competitive solicitation.

1.5 It is expected at time of final design, that racks will have varying overall dimensions for rack, doors, and rack base. Racks will also have the differing penetration requirements, depending on the cooling method, and cable access needs. These penetrations will either have blank panels, fans, filters, or other modifications to allow for cable access, AC delivery, or water fittings.

1.6 Where appropriate in your responses, please include assumptions for rack inputs (chilled water temperature, ambient air temperature, air temperature and flow rate, etc.)

1.7 BNL recognizes these unknowns will influence final pricing but is under the assumption that a sufficient budgetary quote can still be estimated by the supply base.

1. Table- Statement of Work (SOW)/ Technical Specification Compliance Matrix EIC Rack Enclosures

Section

Section Description

Comply Yes or

No?

SOW 1 Scope SOW 1.1 Background SOW 2 Applicable Documents SOW 3 Requirements SOW 3.1 Contractor Responsibilities SOW 3.1.1 Technical Performance SOW 3.1.2 Rack Package Deliverables SOW 3.1.3 Tooling/Fixtures/Test Equipment SOW 3.1.4 Materials SOW 3.2 Engineering Design and Manufacturing Requirements SOW 3.2.1 Detailed Analysis Requirements SOW 3.2.1.1 Stress and Deflection Calculations SOW 3.2.1.2 Thermal Calculations SOW 3.2.1.3 Design Reviews and Design Documentation SOW 3.3 Management SOW 3.3.1 Progress Communications SOW 3.3.2 Performance Reporting SOW 3.3.3 Report/Documentation Format SOW 3.3.2.4 Witness Points SOW 3.3.3 Environment, Safety and Health SOW 3.3.4 Engineering Drawings and 3D Model Practices SOW 3.3.5 Documentation Required for Fabrication/Production SOW 3.3.6 Records

SOW 3.4 Environment, Safety and Health (ESH) SOW 3.5 Marking and Serialization SOW 3.6 Packaging SOW 4.0 Quality Assurance SOW 4.1 Quality System and Facility Access SOW 4.2 Configuration Management SOW 4.3 Inspections and Test Requirements SOW 4.4 Repairs SOW 5.0 Deliverables SOW 6 Schedule SOW 7 Value Engineering SPC 1 Scope SPC 1.1 Background SPC 2 Applicable Documents SPC 3 Requirements SPC 3.1 Technical/Performance Characteristics SPC 3.1.1 Equipment Racks General Characteristics SPC 3.1.2 Rack Cooling Configurations and Specifications SPC 3.1.2.1 Fan Cooled Ambient Air-Cooling Specifications SPC 3.1.2.2 Heat Exchanger Cooled Design Specifications SPC 3.2 Code/Standard Compliance SPC 3.3 Environment, Safety and Health (ESH) SPC 3.4 Marking and Serialization SPC 3.5 Packaging/Shipping SPC 4.0 Verification SPC 4.1.1 Preproduction Tests (First Article) SPC 4.2 Inspection/Testing Details/Requirements

2. Table of Options – Budgetary Pricing

Tech Spec Section Description Qty. 25 Qty. 50 Qty. 100 Qty. 250 Qty. 500

3.1.2.1

Fan Cooled Ambient Air-Cooling 3 kW max heat removal 52U, 31.5” Width, 42” Depth

3.1.2.1

Fan Cooled Ambient Air-Cooling 3 kW max heat removal 52U, 22” Width, 36” Depth

3.1.2.2

Heat Exchanger Water Cooled 8 kW max heat removal 52U, 31.5” Width, 42” Depth

*Where possible, please itemize options that are significant cost drivers.