Electrical_Equipment_Repair_and_Rebuild_Services.pdf

2022-ITB-039

ELECTRICAL EQUIPMENT REPAIR AND REBUILD SERVICES

Pierce County

930 Tacoma Avenue S

Tacoma, WA 98402

RELEASE DATE: November 17, 2022

DEADLINE FOR QUESTIONS: November 24, 2022

RESPONSE DEADLINE: December 1, 2022, 1:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/piercecountywa https://secure.procurenow.com/portal/%7bproject.government.code%7d

Pierce County

INVITATION FOR BID

Electrical Equipment Repair and Rebuild Services

I. Introduction II. Invitation to Bid

III. General Provisions (Bidding Requirements) IV. General Provisions (Contract Requirements) V. Scope of Work

VI. Vendor Questionnaire VII. Pricing Proposal

Attachments:

A - General Provisions

B - Contract Compliance -2022-ITB 039

C - E-Verify Document Sample

Invitation For Bid #2022-ITB-039 Title: Electrical Equipment Repair and Rebuild Services

1. INTRODUCTION

1.1. Summary

Pierce County Planning and Public Works would like to secure the services of a Company (Contractor) to provide full-service electrical repair and rebuild services on both conventional and UL Hazardous location equipment on an as-needed basis. All work will be done at vendor’s shop.

This bid is requesting hourly labor rates, parts and materials mark-up for work provided at vendor’s shop. This contract is to be in effect for one (1) year, with options to renew for four (4) additional one-year periods.

1.2. Contact Information

Dalton Gamboa

Procurement & Contract Specialist

950 S. Fawcett Ave

Tacoma, WA 98402

Email: dalton.gamboa@piercecountywa.gov

Phone: (253) 798-2904

Department:

Procurement and Contract Division

Department Head:

Gary Robinson

Director of Finance

1.3. Timeline

Release Project Date November 17, 2022

Question Submission Deadline November 24, 2022, 1:00pm

Proposal Submission Deadline December 1, 2022, 1:00pm mailto:dalton.gamboa@piercecountywa.gov tel:(253)798-2904

2. INVITATION TO BID

2022-ITB-039, Electrical Equipment Repair and Rebuild Services

2.1. PLANHOLDER'S LIST

BIDDERS WHO REGISTER AND DOWNLOAD BID DOCUMENTS will be automatically added to the

FOLLOWER'S list in the County's eProcurement Portal. Notifications for bid updates, addendum and other bid information will be sent to all bidders who register on the Pierce County eProcurement Portal.

Bidders shall create an account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit your electronic bid.

2.2. BID QUESTIONS

All questions must be submitted within the County's eProcurement Portal, under the Questions and

Answer Section not later than 1:00 pm on Thursday, November 24, 2022. Bidders must be registered in the eProcurement Portal software in order to submit questions, receive addenda, notifications and ultimately submit a proposal.

Proposals must be received by the Procurement & Contract Services and the Finance Department before

1:00 pm on Thursday, December 1, 2022. The proposer is responsible for submission of proposal before the deadline. The County shall not be responsible for late submittals. Bidders must be registered in the

County's eProcurement Portal in order to submit questions. Bidders must be registered through the

County's eProcurement Portal in order to submit questions.

The entire Bid including pricing table, required vendor questionnaire, confirmation of Certification of

Non-Segregated Facilities and Non Collusion & Debarment Affidavit must be completed and included as a part of the bid/proposal.

Signed Letter Accepting Award* must be returned by the successful bidder no later than 10 days after bid award:

*These will be executed on County forms and will be enclosed with award documents.

2.3. BID ISSUED BY:

Pierce County Procurement and Contract Services

Attention: Dalton GamboaProcurement & Contract Specialist pcpurchasing@piercecountywa.gov

253-798-7456 https://procurement.opengov.com/portal/piercecountywa https://procurement.opengov.com/signup https://procurement.opengov.com/portal/piercecountywa

3. GENERAL PROVISIONS (BIDDING REQUIREMENTS)

BIDDING REQUIREMENTS

3.1. USE AND COMPLETION OF COUNTY PROPOSAL

A. Bidder's Proposal

Each Bidder must bid exactly as specified on the Invitation to Bid (hereinafter referred to as bid) sheets.

All bids must remain open for acceptance by the County for a period of at least 60 calendar days from the date of opening of the bids.

B. Alterations of Proposals Not Allowed

Proposals that are incomplete or conditioned in any way, contain alternatives or items not called for in the General Provisions and Specifications, or not in conformity with law may be rejected as being nonresponsive. The County cannot legally accept any proposal containing a substantial deviation from these Specifications.

C. Submitting a Bid to the County

All proposals must be made via the County's eProcurement Portal.

3.2. CLARIFICATION OF PROPOSAL FOR BIDDER

If a prospective Bidder has any questions concerning any part of the Bid/Proposal, he/she must submit a request via Pierce County's eProcurement Portal Q&A section. Questions received by1:00 pm on

Thursday, November 24, 2022 will be answered NO VALUE. Any interpretation of the Bid will be made by an Addendum duly issued via the County's eProcurement Poral to each prospective Bidder registered as a Follower. Such addendum must be acknowledged via the County's eProcurement Portal. Pierce

County will not be responsible for any other explanation or interpretation of the bid documents.

3.3. DELIVERY OF PROPOSALS TO PIERCE COUNTY

All bid proposals and documents must be delivered via the County's eProcurement Portal, prior to the scheduled time and date stated in the Invitation to Bid. Pierce County shall assume no responsibility for delay of bids. No other submittal process will be accepted.

Bids cannot be received after1:00 pm on Thursday, December 1, 2022 . There will be no exceptions or waivers of this requirement.

3.4. CONTRACTOR'S STATE REGISTRATION NO.

Contractors are required to be registered by the State per Chapter 18.27 of the Revised Code of

Washington and their registration number must be listed on the bid.

3.5. BID IS NONCOLLUSIVE

The Bidder represents by the submission of the Proposal that the prices in this Bid are neither directly nor indirectly the result of any formal or informal agreement with another bidder.

https://procurement.opengov.com/portal/piercecountywa

3.6. EVALUATION OF BID

A. Experience, Delivery Time and Responsibility

In the evaluation of otherwise responsive bids, the Bidder's experience, delivery time and responsibility in performing other contracts will be considered. In addition to price, the following may be considered:

I. The ability, capacity and skill of the bidder to perform the contract, provide the services required.

II. Whether the bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference.

III. The character, integrity, reputation, judgment, experience and efficiency of the bidder.

IV. The quality of performance of previous contracts or service.

V. The previous and existing compliance by the bidder with laws and ordinances relating to contracts or services.

VI. The sufficiency of the financial resources and ability of the bidder to perform the contact or provide the service.

VII. The quality, availability and adaptability of the supplies or contractual services to the particular use required.

VIII. The ability of the bidder to provide future maintenance and service for the use of the subject of the contract.

IX. Compliance with all affirmative action requirements, minority business enterprise and women's business enterprise subcontracting and contracting requirements.

Insertions of Material Conflicting with Specifications

Only material inserted by the Bidder to meet requirements of the Specifications will be considered. Any other material inserted by the Bidder will be disregarded as being nonresponsive and may be grounds for rejection of the Bidder's Bid/Proposal.

Correction of Ambiguities and Obvious Errors

The County reserves the right to correct obvious ambiguities and errors in the Bidder's proposal and to waive non-material irregularities and/or omissions. In this regard, if the unit price does not compute to the extended total price, the unit price shall govern. Written prices will govern over numeric prices.

3.7. WITHDRAWAL OF BID

A. Prior to Bid Opening

Any Bidder may withdraw his/her Bid prior to 1:00 pm on Thursday, December 1, 2022 via the County's eProcurement Portal.

B. After Bid Opening

No bidder will be permitted to withdraw his/her Bid/Proposal after the time of bid opening, as set forth in the Invitation To Bid, and before the actual award of the Contract, unless the award of Contract is delayed more than sixty (60) calendar days after the date set for bid opening. If a delay of more than 60 calendar days does occur, then the Bidder must submit written notice withdrawing his/her Bid to the

Pierce County Purchasing Agent.

3.8. OPENING OF BIDS

At the time and place set for the opening of bids, all Proposals, unless previously withdrawn, will be publicly opened and read aloud, irrespective of any irregularities or informalities in such Proposal.

3.9. TAXES

The County will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The Vendor must pay all other taxes including, but not limited to: Business and Occupation Tax, taxes based on the Vendor's gross or net income, or personal property to which the County does not hold title. The County is exempt from Federal Excise Tax. Where applicable the County shall furnish a

Federal Excise Tax Exemption certificate.

3.10. AWARD

The County reserves the right to award a contract for any or all items to one or more Bidders, to reject any and all Bids or any item(s) within the Bids, to waive any informality in the Bids, and to call for new

Bids as best meets the needs of the County.

4. GENERAL PROVISIONS (CONTRACT REQUIREMENTS)

CONTRACT REQUIREMENTS

4.1. AWARD OF CONTRACT

Written notification will be mailed or otherwise furnished to the successful offeror (lowest responsive bidder). Within 20 calendar days after the notice of proposed award, the apparent successful bidder shall return the signed contract or other specified award documents prepared by the County, insurance certification as required and any other pre-award information the County requires.

Until the County executes said contract or award/acceptance documents, no proposal shall bind the

County to execute a contract, nor obligate it to bear any expense pursuant to the Invitation for Bids.

Neither shall any work begin within the project limits or within the County furnished sites. The

Contractor shall bear all risks for any work begun outside such areas and for any materials ordered before the contract is executed by the Contracting Agency, and the Contractor is given written Notice To

Proceed.

Pierce County is prohibited by RCW 39.06.010 from executing a contract with a Contractor who is not registered or licensed as required by the laws of the state. In addition, Pierce County may require persons doing business with the County to possess a business license prior to award.

When the Proposal Form requests a business license number, a Washington State Contractor's registration number, or both, the bidder shall insert such information in the spaces provided. The

County may at its option, require legible copies of the Contractor's Registration and/or business license be submitted to the Architect/Engineer as part of the County's pre-award information and evaluation activities.

4.2. CONTRACT RENEWAL PERIODS

This proposed agreement shall remain in effect for a period of one year from and after its effective date and shall automatically be renewed on a year-to-year basis thereafter unless either party hereto serves notice upon the other party of its intention to cancel at least 30 days in advance of the termination of the first year, or during any yearly renewal thereof. Notice during each renewal term may occur at any time during the course of such term. Prices will be considered firm for at least the first 12 months of the contract. No change in services or prices will be allowed without written consent of both parties, pursuant to the following conditions:

"Prices will be subject to increase or decrease in the same proportion as changes occur in the vendor's certified costs, providing the vendor requests an adjustment from the Purchasing Department 30 days prior to the effective date. The written request shall be accompanied by written proof of said changes in cost to vendor and is subject to acceptance by the Purchasing Department. The County shall have the option of accepting the price change or canceling the balance of the contract. All price decreases must be offered to the County."

Total contract period not to exceed 5 years.

4.3. CONFLICTS IN SPECIFICATIONS

Anything mentioned in the Specifications and not shown on the Drawings and anything on the Drawings and not mentioned in the Specifications shall be of like effect and shall be understood to be shown and/or mentioned in both. In case of differences between Drawings and Specifications, the

Specifications shall govern. In addition, in the event of any conflict between these General Provisions, the Technical Provisions and/or the Proposal pages, the following order of precedence shall control:

a) Preprinted portions of the Proposal pages prevail if they conflict with the General or Technical

Provisions.

b) Technical Provisions prevail if they are in conflict with the General Provisions.

c) Unit prices will prevail when an error in extending total amounts occurs. In case of discrepancy of figures between Drawings, Specifications or both, the matter shall immediately be submitted to the

Pierce County Purchasing Agent for determination. Failure to submit the discrepancy issue to the

Purchasing Agent shall result in the Vendor's actions being at his/her own risk and expense.

4.4. INSPECTION

A. Of the Work

All materials furnished and work done shall be subject to inspection.

The Inspector administering the Contract shall at all times have access to the work wherever it is in progress or being performed, and the Vendor shall provide proper facilities for such access and inspection. Such inspection shall not relieve the Vendor of the responsibility of performing the work correctly, utilizing the best labor and materials in strict accordance with the Specifications of the

Contract. All material or work approved and later found to be defective shall be replaced without cost to

Pierce County.

B. Inspector's Authority

The Inspector shall have power to reject materials or workmanship which do not fulfill the requirements of these Specifications, but in case of dispute the Vendor may appeal to the Pierce County Purchasing

Agent, whose decision shall be final.

The Contract shall be carried out under the general control of the representative of the particular

Department administering the Contract, who may exercise such control over the conduct of the work as may be necessary, in his or her opinion, to safeguard the interest of Pierce County. The Vendor shall comply with any and all orders and instructions given by the representative of the particular

Department administering the Contract in accordance with the terms of the Contract.

Nothing herein contained, however, shall be taken to relieve the Vendor of his/her obligations or responsibilities under the Contract.

4.5. FEDERAL, STATE AND MUNICIPAL REGULATIONS

This Agreement shall be subject to all laws, rules, and regulations of the United States of America, the

State of Washington, and political subdivisions of the State of Washington.

4.6. GUARANTEE

The supplier and/or manufacturer of the supplies, material and/or equipment furnished pursuant to this

Contract agrees to correct any defect or failure of the supplies, materials and/or equipment which occurs within one year from the date of: (1) test energization if electrical or mechanical equipment; (2) commencement of use if supplies or materials, provided, however, said guarantee period shall not extend beyond eighteen months after date of receipt by the County. All of the costs (including shipping, dismantling and reinstallation) of repairs and/or corrections of defective or failed equipment, supplies and/or material is the responsibility of the supplier and/or manufacturer.

When the supplier is not the manufacturer of the item or equipment, supplier agrees to be responsible for this guarantee and supplier is not relieved by a manufacturer's guarantee. The supplier hereby assigns to the County the contractor’s right to enforce all manufacturer’s warranties for materials or systems incorporated into the work, to the extent defects which are not corrected by the supplier under their guarantee. The supplier shall provide evidence of all manufacturers’ warranties prior to acceptance.

The Contract guarantee period shall be suspended from the time a significant defect is first documented by the County until the work or equipment is repaired or replaced by Vendor and accepted by the

County. In addition, in the event less than ninety (90) days remain on the guarantee period (after deducting the period of suspension), the guarantee period shall be extended to allow for at least ninety

(90) days from the date the work or equipment is repaired or replaced and accepted by the County.

4.7. PIERCE COUNTY'S RIGHT TO TERMINATE CONTRACT

A. Termination for Default

If the Vendor defaults by failing to perform any of the obligations of the contract or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, the County may, by depositing written notice to the Vendor in the U.S. mail, postage prepaid, terminate the contract, and at the County's option, obtain performance of the work elsewhere. If the contract is terminated for default, the Vendor shall not be entitled to receive any further payments under the contract until all work called for has been fully performed. Any extra cost or damage to the County resulting from such default(s) shall be deducted from any money due or coming due to the Vendor. The Vendor shall bear any extra expenses incurred by the County in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by the County by reason of such default.

If a notice of termination for default has been issued and it is later determined for any reason that the

Vendor was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof.

B. Termination for Public Convenience

The County may terminate the contract in whole or in part whenever the County determines, in its sole discretion, that such termination is in the best interests of the County. Whenever the contract is terminated in accordance with this paragraph, the Vendor shall be entitled to payment for actual work performed at unit contract prices for completed items of work. An equitable adjustment in the contract price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this contract by the

County at any time during the term, whether for default or convenience, shall not constitute a breach of contract by the County.

4.8. VENUE AND CHOICE OF LAW

In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this Agreement, the venue of such action of litigation shall be in the Courts of the State of

Washington in and for the County of Pierce. This Agreement shall be governed by the law of the State of

Washington.

4.9. PAYMENT

Payment discount periods of twenty (20) calendar days or more offered by the Contractor will be considered in determining the apparent lowest responsible bid. Invoices will not be processed for payment, nor will the period of cash discount commence, until receipt of a properly completed invoice, all invoice items are received, and satisfactory performance of Contractor has been attained. If an adjustment in payment is necessary due to damage or dispute, the cash discount period shall commence on the date final approval for payment is authorized. Payment will not be considered late if the payment is mailed within the time specified. If no terms are specified, net 30 days will automatically apply.

Payment(s) made in accordance with contract terms shall fully compensate the Contractor for all risk, loss, damages, or expense of whatever nature and acceptance of payment shall constitute a waiver of all claims submitted by Contractor.

4.10. WITHHOLDING PAYMENT

In the event the Contracting Officer determines that the Contractor has failed to perform any obligation under this Agreement within the times set forth in this Agreement, then the County may withhold from amounts otherwise due and payable to Contractor the amount determined by the County as necessary to cure the default, until the Contracting Officer determines that such failure to perform has been cured.

Withholding under this clause shall not be deemed a breach entitling Contractor to termination or damages, provided that the County promptly gives notice in writing to the Contractor of the nature of the default or failure to perform, and in no case more than 8 days after it determines to withhold amounts otherwise due. A determination of the Contracting Officer set forth in a notice to the

Contractor of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the Contractor acts within the times and in strict accord with the provisions of the Disputes clause of this Agreement. The County may act in accordance with any determination of the Contracting Officer which has become conclusive under this clause, without prejudice to any other remedy under the Agreement, to take all or any of the following actions:

(1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the Contractor, (3) to set off any amount so paid or incurred from amounts due to become due the Contractor. In the event the Contractor obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to Contractor by reason of good faith withholding by the

County under this clause.

4.11. DEFENSE AND INDEMNITY AGREEMENT

The Contractor agrees to defend, indemnify and save harmless the County, its appointed and elected officers and employees, from and against all loss or expense, including but not limited to judgments, settlements, attorney's fees and costs by reason of any and all claims and demands upon the County, its elected or appointed officials or employees for damages because of personal or bodily injury, including death at any time resulting therefrom, sustained by any person or persons and for damage to property including loss of use thereof, whether such injury to persons or damage to property is due to the negligence of the Contractor, his/her Subcontractors, its successor or assigns, or its or their agent, servants, or employees, the County, its appointed or elected officers, employees or their agents, except only such injury or damage as shall have been occasioned by the sole negligence of the County, its appointed or elected officials or employees.

The preceding paragraph is valid and enforceable only to the extent of the Contractor’s negligence where the damages arise out of services or work in connection with or collateral to, a contract or agreement relative to construction, alteration, repair, addition to, subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or other structure, project, development, or improvement attached to real estate, including moving and demolition in connection therewith, a contract or agreement for architectural, landscape architectural, engineering, or land surveying services, or a motor carrier transportation contract and where the damages are caused by or result from the concurrent negligence of (i) the County or its agents or employees, and (ii) the

Contractor or the Contractor’s agents or employees.”

4.12. INDUSTRIAL INSURANCE WAIVER

With respect to the performance of this agreement and as to claims against the County, its officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties to this agreement.

4.13. BIDDER'S DUTY TO EXAMINE

The Bidder agrees to be responsible for examining the drawings, specifications, delivery schedules, delivery locations and all instructions. Failure to do so will be at the Bidder's risk.

4.14. PERMITS

The Vendor shall procure and pay for all permits and licenses necessary for the completion of this

Contract including those permits required by Pierce County. In the event a necessary permit is not obtained the Vendor will not be permitted to work on items subject to said permit and any delays caused thereby will not be subject to extra compensation or extension.

4.15. FUTURE NON-ALLOCATION OF FUNDS

If sufficient funds are not appropriated or allocated for payment under this contract for any future fiscal period, the County will not be obligated to make payments for services or amounts incurred after the end of the current fiscal period. No penalty or expense shall accrue to the County in the event this provision applies.

4.16. DISPUTES

A. General

Differences between the Vendor and the County, arising under and by virtue of the Contract Documents shall be brought to the attention of the County at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. Except for such objections as are made of record in the manner hereinafter specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Pierce County Purchasing Agent, shall be final and conclusive.

B. Notice of Potential Claims

The Vendor shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Purchasing Agent or the County, or (2) the happening of any event or occurrence, unless the Vendor has given the County a written Notice of

Potential Claim within 10 days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by the County. The written Notice of Potential Claim shall set forth the reasons for which the Vendor believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. Vendor shall keep full and complete daily records of the Work performed, labor and material used, and all costs and additional time claimed to be additional.

C. Detailed Claim

The Vendor shall not be entitled to claim any such additional compensation, or extension of time, unless within 30 days of the accomplishment of the portion of the work from which the claim arose, and before final payment by the County, the Vendor has given the County a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due.

4.17. FORCE MAJEURE

Definition: Except for payment of sums due, neither party shall be liable to the other or deemed in default under this contract if and to the extent that such party’s performance of this contract is prevented by reason of force majeure. The term “force majeure” means an occurrence that is beyond the control of the party affected and could not have been avoided by exercising reasonable diligence.

Force majeure shall include acts of God, war, riots, strikes, fire, floods, epidemics, or other similar occurrences.

Notification: If either party is delayed by force majeure, said party shall provide written notification within forty-eight (48) hours. The notification shall provide evidence of the force majeure to the satisfaction of the other party. Such delay shall cease as soon as practicable and written notification of same shall be provided. The time of completion shall be extended by contract modification for a period of time equal to the time that the results or effects of such delay prevented the delayed party from performing in accordance with this contract.

Rights Reserved: The County reserves the right to cancel the contract and/or purchase materials, equipment or services from the best available source during the time of force majeure, and Contractor shall have no recourse against the County.

4.18. NOTICE

Except as set forth elsewhere in the Agreement, for all purposes under this Agreement, except service of process, notice shall be given by the Vendor to the department head of the department for whom services are rendered, and to the County Purchasing Agent, 615 South 9th Street, Suite 100, Tacoma, WA 98405-4673.

Notice to the Vendor for all purposes under this Agreement shall be given to the address reflected on the Invitation to Bid. Notice may be given by delivery or by depositing in the US Mail, first class, postage prepaid.

4.19. SEVERABILITY

If any term or condition of this contract or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this contract are declared severable.

4.20. WAIVER

Waiver of any breach or condition of this contract shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this contract shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto.

4.21. SURVIVAL

The provisions of the following paragraphs, the provisions of the non-collusion affidavit, and the liability of the Vendor for default during the term of the Agreement shall survive, notwithstanding the termination or invalidity of this Agreement for any reason:

Taxes

Guarantee

Pierce County's Right to Terminate Contract

Venue and Choice of Law

Hold Harmless & Indemnity Agreement

Waiver

Future Non-Allocation of Funds

4.22. ENTIRE AGREEMENT

This written contract represents the entire Agreement between the parties and supersedes any prior oral statements, discussions or understandings between the parties.

5. SCOPE OF WORK

5.1. Electrical Equipment Repair and Rebuild Services

Work includes but is not limited to the following:

A. Cleaning and inspection services.

B. Motor rewinding, pump rebuild, motor baking, installation of mechanical seals, bearing installation, dynamically balance, core loss test, post testing, etc.

C. Metal spray and hard surfacing.

D. Respond to a request for service/repair within 24 hours of call for Service.

Successful bidder may be required to provide references that demonstrate the ability to serve Pierce

County as noted in A-D above, prior to award. Failure to provide references when requested or references not demonstrating the ability to service the needs of Pierce County may result in a determination that the bidder is not responsible.

Minimum qualifications: Bidder’s shop must be full service and have been in business 5 years. Due to delivery and pickup and expedited service needs, vendors shop must be located within 50 miles of

Pierce County. Lead technicians will have 5 years’ experience.

We are looking for an accredited EASA shop to provide the following:

Labor:

Bid Item #1, all labor, equipment, tools, and safety gear to perform the work outlined in these bid requirements shall be furnished by the vendor and shall be included in calculating your hourly billing rate for electrical repair work, the rate listed in bid item #1 shall be full compensation for all labor, equipment, tools, and safety gear.

Bid Item #2 is the rate that overtime hours will be compensated.

Expedited Services:

Bid item #3, will be used in the instances that Pierce County requires expedited services. Expedited service is defined as part turnaround within 48 hours (or as soon as possible due to complexity and part availability.) This bid item will be used only with the pre-approval of the County and agreement from the vendor for timelines.

Parts & Materials:

Bid item #4, parts and materials required for performance of the work, excluding materials and supplies necessary to operate and maintain equipment, shall be reimbursed at cost plus the percentage markup set forth in Bid Item #4 as full compensation for material. The County reserves the right to provide materials. In this case, the Contractor will receive no payment for any costs, overhead, or profit arising from the value of the materials themselves.

To support charges for materials, the Contractor shall provide the County with valid copies of vendor invoices. If invoices are not available for materials from the Contractor stocks, the Contractor shall certify actual costs (at a reasonable level). Once approved, the prices will be utilized in the calculation for reimbursement for materials.

Pierce County will deliver equipment to vendor’s location and pick-up equipment when work is completed.

6. VENDOR QUESTIONNAIRE

6.1. Company Information *

Please enter

A. Name, local address, email address, and phone number of the firm making the proposal.

B. The names and number of years the firm has been in business under current or previous names or additional assumed business names.

C. The name and resume of each individual who would be assigned to this project and each individual assigned to backup each primary person in his/her absence, together with similar information for each individual to be provided under any subcontract. (upload resume in separate question)

D. The name and title of the person authorized to execute a contract on behalf of the firm.

E. Any additional services or procedures of benefit to the County not specifically required by this

Request for Proposal, which the Contractor offers to provide.

F. A statement outlining any proposal exceptions to the County’s requirements or requested clarifications to the requirements.

*Response required

6.2. Upload Resumes Here*

*Response required

6.3. Bidder Confirmation*

Proposals is being submitted by the person or persons having authority to bind the company.

☐ Please confirm

*Response required

6.4. Tax Status*

Complete the tax status information for one of the following business entity types. Individual or

Corporate name must match exactly as registered with either Social Security Administration or

Internal Revenue Service.

• Please indicate what your legal entity is; such as 1) sole proprietor, 2) partnership, 3) joint venture, 4) corporation or 5) another described form of legal entity.

• Provide your Federal Tax ID# (EIN or SSN -- as applicable):

Title VI Compliance:

Pierce County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to

2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of

Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

*Response required

6.5. Main Contact email and phone number *

*Response required

6.6. Firm Name and Address*

*Response required

6.7. Name and Title of Main Contact *

*Response required

6.8. DUNS Number

Please provide your firm's DUNS number

6.9. CERTIFICATION OF NONSEGREGATED FACILITIES*

The contractor certifies that no segregated facilities are maintained and will not be maintained during the execution of this contract at any of contractor's establishments.

The contractor further certifies that none of the contractor's employees are permitted to perform their services at any location under the contractor's control during the life of this contract where segregated facilities are maintained. The contractor certifies further that he will not maintain or provide for his employees any segregated facilities at any of his establishments, and that he will not permit his employees to perform their services at any location, under his control, where segregated facilities are maintained.

The contractor agrees that a breach of this certification is a violation of the Equal Opportunity clause in this contract. As used in this certification, the term "segregated facilities" means any waiting rooms, work area, rest rooms and wash rooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, creed, color or national origin, because of habit, local custom, or otherwise.

The contractor agrees that identical certifications from proposed contractors will be obtained prior to the award of any subcontracts. Contractor will retain a copy of any subcontractor's certification and will send original to Contract Compliance Division.

☐ Please confirm

*Response required

6.10. NON-COLLUSION & DEBARMENT AFFIDAVIT*

I, the undersigned, having carefully examined the Invitation to Bid, propose to furnish materials, equipment, supplies and/or services as set forth herein.

Being first duly sworn, on my oath, I hereby certify that this proposal is genuine and not a sham or collusive proposal, or made in the interests or on behalf of any person not therein named; and I have not directly or indirectly induced or solicited any contractor or supplier on the above work to put in a sham proposal or any person or corporation to refrain from submitting a proposal; and that I have not in any manner sought by collusion to secure to myself an advantage over any other contractor(s) or person(s).

I further certify that, except as noted below, the firm, association or corporation or any person in a controlling capacity associated therewith or any position involving the administration of federal funds; is not currently under suspension, debarment, voluntary exclusion, or determination of eligibility by any federal agency; has not been suspended, debarred, voluntarily excluded or determined ineligible by any federal agency within the past three years; does not have a proposed debarment pending; and has not been indicted, convicted or had a civil judgement rendered against said person, firm, association or corporation by a court of competent jurisdiction in any matter involving fraud or official misconduct within the last three years. Exceptions will not necessarily result in denial of award, but will be considered in determining bidder responsibility. For any exception noted, indicate above to whom it applies, initiating agency, and dates of action. Providing false information may result in criminal prosecution or administrative sanctions.

"A suspending or debarring official may grant an exception permitting a debarred, suspended, or excluded person to participate in a particular transaction upon a written determination by such official stating the reason(s) for deviating from the Presidential policy established by Executive Order 12549..."

(49CFR Part 29 Section 29.215).

☐ Please confirm

*Response required

7. PRICING PROPOSAL

**Washington State sales tax is not to be calculated at time of bid submittal.**

Having carefully examined the specifications as well as understanding the conditions affecting the work, the Undersigned proposes to furnish Electrical Equipment Repair and Rebuild Services to Pierce County as required by the contract documents. In the case of a mathematical error, unit price will take precedence. Pierce County reserves the right to reject any and all bids, to waive as an informality any irregularity in bids and to accept any item in the bid. Quantities listed are Pierce County's estimated annual requirements and no minimum amount of work is guaranteed. Electrical rebuild shop work will be ordered on an as needed basis. No additional charges by the Supplier will be allowed including, but not limited to handling charges, fuel, or other surcharges. Pierce County is required to pay State sales tax (or use tax if vendor does not collect sales tax) but is exempt from Federal excise tax.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1. Shop Repair Labor Rate per hour 400 Hours

2. Shop Repair Overtime Labor Rate per hour 100 Hours

3. Expedited service fee 10 Each

4. Parts and Materials Cost +____%

Markup 10 %

TOTAL