Electric power pallet jack OneTimePurchaseRFQ.pdf

REQUEST FOR QUOTATION

Walkie Electric Pallet Jack

Revised 10/27/2014

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Department of Agriculture Food Distribution Program to establish a contract for the one-time purchase of a Walkie Electric Pallet Jack.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Item” means a Walkie Electric Pallet Jack as more fully described by these specifications.

2.2 “Pricing Page” means the pages attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Purchasing Division.

2.4 “Forklift UL Classification Type E” covers electric trucks having minimum acceptable safeguards against inherent fire and electrical shock hazards. This rating only covers normal design and construction.

2.5 “WVDA” means West Virginia Department of Agriculture

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1 4,500 lb. Walkie Electric Pallet Jack

3.1.1.1 Walkie Electric Pallet Jack must be Forklift UL Classification Type E.

3.1.1.2 Walkie Electric Pallet Jack must use a minimum of 110 volt at 60hertz and a maximum of 20Amps to charge.

3.1.1.3 Walkie Electric Pallet Jack must have built in charger.

3.1.1.4 Walkie Electric Pallet Jack must be able to pick up a minimum of

4,500lb.

3.1.1.5 Walkie Electric Pallet Jack must have forks at a maximum of 47 inches long and a maximum of 7 inches wide.

3.1.1.6 Walkie Electric Pallet Jack must have a minimum 24-volt system and powered by a minimum of 4 6-volt batteries, that must have a minimum of 6 hours of use when charged.

3.1.1.7 Walkie Electric Pallet Jack must be delivered assembled and fully operational.

3.1.1.8 Walkie Electric Pallet Jack must have a minimum 12-month warranty, must include all parts and labor at no additional cost.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

4.2 Pricing Page: Vendor should complete the Pricing Page by filling in item number then the model number and brand name as well as the unit price and total amount. Then fill in the company name, address, contact name, phone number, email address and an authorized signature. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

Vendor should type enter the information into the Pricing Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order. Vendor shall deliver the Contract Items by November 15th of 2024 after receiving notice to proceed. Contract Items must be delivered to Agency at 4496 Cedar Lakes Dr, Ripley WV 25271.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.

destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7 VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the

Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this

Contract.

7.2.3 Any other remedies available in law or equity.