EH XRF Lead Analyzer RFQ 09102026.docx

ILLINOIS DEPARTMENT OF PUBLIC HEALTH

R E Q U E S T F O R Q U O T E AGENCY: Illinois Department of Public Health CONTACT NAME: Aaron Martin CONTACT EMAIL: aaron.martin@illinois.gov

SPECIFICATIONS

CONTRACT LENGTH: Date of Execution through November 30, 2026

ESTIMATED TOTAL HOURS REQUIRED: N/A

WORK LOCATION: 525 W Jefferson St, Springfield, IL 62702

REQUIRED SERVICES:

The Illinois Department of Public Health (IDPH), Division of Environmental Health, requires the purchase of handheld X-ray fluorescence analyzers for the detection of lead in paint and soil to support public health inspections, outreach activities, and regulatory compliance.

The analyzers will be used by program staff to identify lead hazards in residential environments and to support community soil screening efforts. The equipment must provide field deployable detection capabilities that meet the performance requirements specified below.

This procurement is funded through the Public Health Infrastructure Grant and is intended as a one-time purchase with no anticipated additional quantities during the contract term.

Supplies and/or Services Required:

The Vendor will provide two handheld lead paint analyzers, brand name or equal to SciAps X 550 Pb Analyzer, meeting or exceeding the specifications defined in this section.

When a specification is stated as Brand Name or Equal, the brand name product is acceptable. Other products will be considered if the Bidder provides sufficient documentation demonstrating that the proposed product is equal in quality, performance, and characteristics to the identified brand name.

The Bidder is responsible for demonstrating equivalency. Failure to provide sufficient documentation demonstrating compliance with all mandatory specifications may result in the Bid being determined nonresponsive.

Quantity and Configuration:

The State requires the following:

· One analyzer configured for lead in paint analysis

· One analyzer configured for lead in soil analysis Both analyzers will be from the same manufacturer to promote consistency in training, operation, maintenance, and accessories.

Functional Requirements:

The analyzers will:

· Utilize X-ray tube technology with no radioactive isotopes or sources

· Be handheld and portable for field use

· Weigh 3 pounds or less with the battery

· Provide real time analysis of lead concentrations

· Support detection of lead in paint and soil

· Include capability to measure background soil levels and regulatory thresholds for the State and federal government.

SOIL Performance Requirements:

The soil analyzer must be capable of detecting and reporting lead concentrations across the range relevant to federal and state regulatory thresholds. Specifically, the analyzer shall support detection of:

· Lead concentrations in the single‑digit parts‑per‑million (ppm) range (i.e., <10 ppm)

· Lead concentrations up to at least 1,000 ppm

· Residential soil screening level of 200 ppm

· Removal management level of 600 ppm Performance capabilities must align with USEPA residential soil guidance, including the 200 ppm screening threshold and the 600 ppm removal management level, as outlined in the Residential Soil Lead Directive:

https://www.epa.gov/superfund/residential-soil-lead-directive-cercla-sites-and-rcra-hazardous-waste-cleanup-facilities Additionally, the analyzer must support detection up to Illinois Department of Public Health’s (IDPH) regulatory limit for lead in bare soil areas, which is 1,000 ppm:

https://www.ilga.gov/commission/jcar/admincode/077/077008450E02050R.html Lead Paint Performance Requirements:

Performance will support detection and reporting of lead concentrations in painted surfaces in accordance with applicable federal standards for lead-based paint inspection.

The analyzer will:

· Be capable of performing in situ lead based paint analysis using Utilize X-ray tube technology with no radioactive isotopes or sources

· Provide lead-based paint measurement results in accordance with the applicable HUD XRF Performance Characteristic Sheet.

· Be lightweight and portable for use in residential risk assessments and inspections.

· Be approved or otherwise authorized for the proposed use in residential lead-based paint inspections in accordance with the applicable HUD XRF Performance Characteristic Sheet.

The analyzer will support compliance with applicable federal requirements for lead-based paint measurement, including guidance and standards issued by the United States Department of Housing and Urban Development and regulations under 40 CFR Part 745 issued by the United States Environmental Protection Agency.

Any analyzer proposed for lead based paint inspection must have a current United States Department of Housing and Urban Development XRF Performance Characteristic Sheet applicable to the specific analyzer and configuration proposed. The analyzer must be capable of being operated in accordance with the applicable Performance Characteristic Sheet. A current list of performance characteristic sheets is available in HUD’s Guidelines for the Evaluation and Control of Lead-based Paint Hazards in Housing (2012) Edition.

HUD Lead Paint Standards (Primary Authority for XRF Use):

From United States Department of Housing and Urban Development

· Lead Safe Housing Rule https://www.ecfr.gov/current/title-24/subtitle-A/part-35

· Guidelines for the Evaluation and Control of Lead-Based Paint Hazards in Housing The HUD Guidelines for the Evaluation and Control of Lead-based Paint in Housing | HUD.gov / U.S. Department of Housing and Urban Development (HUD)

· XRF Performance Characteristic Sheets (PCS) https://www.hud.gov/contactus/lead-based-paint-guidelines

EPA Lead Paint Standards (Regulatory Framework):

From United States Environmental Protection Agency

· Lead Based Paint Program Overview Lead | US EPA

· Renovation Repair and Painting Rule Lead Renovation, Repair and Painting Program | US EPA

· Federal Lead Definition (40 CFR Part 745) eCFR :: 40 CFR Part 745 -- Lead-Based Paint Poisoning Prevention in Certain Residential Structures

Soil Capacity Requirements:

Only one unit will include soil analysis capability.

The soil capable unit will:

· Include appropriate analysis application for lead in soil

· Allow detection of lead in soil samples provided in clear plastic bags, with no additional preparation.

· Include calibration verification standard More information about soil screening through bagged samples is available in ATSDR’s soilSHOP Soil Screening Information Guide (Pages 9-10): https://www.atsdr.cdc.gov/soilshop/docs/SoilScreenGuide-508.pdf.

The Vendor will identify and provide the appropriate anode configuration for both units based on intended use.

Additional Element Capability:

The Vendor will provide pricing for optional elemental analysis capability for the following elements:

· Arsenic

· Cadmium

· Manganese The Vendor will indicate whether each capability is:

· Included in the base unit; or

· Available as an additional software or hardware upgrade The Vendor will provide the measurement range (i.e., upper and lower detection limits) for each optional element in parts per million (ppm) or milligrams per kilogram (mg/kg).

The State only requests pricing for additional elemental capability for the soil capable unit.

If the analyzer or additional software does not support the capability to detect one or more of the above listed elements, then the Vendor will provide the requested information for the remaining elements for which the capability is available.

Pricing for these capabilities will be provided as separate line items in BidBuy.

These optional line items are not part of the base requirement and will not be included in the determination of the lowest responsive and responsible bidder. The State reserves the right to make no award for optional items.

The State reserves the right to purchase any or all optional items at the contract price during the contract term.

Data and Connectivity:

The analyzers will:

· Include wireless connectivity capability

· Support electronic data storage and export GPS functionality is not required.

Accessories:

The Vendor will provide the following accessories:

· One holster compatible with each analyzer provided under this Contract for a total of two (2).

· Ten (10) holsters compatible with existing SciAps X 550 Pb Analyzers currently in use by the Agency

· One shoulder harness compatible with the soil capable analyzer provided under this Contract

· Two lithium-ion batteries, battery charger and power cable, ruggedized carrying case, operations manual, and PC software for each analyzer provided under this contract.

· Calibration check standards for lead paint (both units)

· Calibration check standards for lead in soil for the soil capable unit IDPH does not seek pricing for and will not consider test stations, test stands, kickstands, or similar accessories.

All accessories will:

· Be specifically designed for and fully compatible with the equipment for which they are provided

· Be manufacturer recommended or equivalent accessories for the proposed equipment

· Provide secure retention suitable for field use Holsters provided for existing equipment will be compatible with SciAps X 550 Pb Analyzer.

Holsters provided for analyzers under this Contract will be compatible with the Vendor’s proposed equipment.

All accessories will be delivered with the analyzers.

Warranties and Guarantees:

The analyzers will include:

· A 1-year manufacturing warranty

· A 5-year guarantee for the X-ray tube in each analyzer

· IDPH will NOT consider extended warranties or guarantees beyond what is outlined above.

Milestones and Deliverables:

The Vendor will:

· Deliver all equipment within sixty calendar days after contract execution

· Provide all required accessories and documentation at delivery

· Ensure all equipment is fully operational upon delivery Transportation and Delivery:

Delivery locations:

· Springfield Office Illinois Department of Public Health 525 West Jefferson Street Springfield, Illinois The State elects to have both units delivered to Springfield for internal distribution.

Regulatory and Compliance Requirements:

The analyzers will:

· Be suitable for use in support of activities conducted pursuant to the Illinois Lead Poisoning Prevention Act (410 ILCS 45).

· If required by Illinois law or regulation, the equipment shall be capable of registration with the Illinois Emergency Management Agency and Office of Homeland Security or its successor agency.

The Vendor will submit manufacturer documentation demonstrating compliance with the mandatory specifications, including manufacturer and model, applicable HUD PCS, soil analysis capability, including detection limits, proposed anode configuration, and information outlining standard warranties and guarantees.

See the Bidbuy Line Items tab to enter the price quote.

image1.png