EGYN 22-1009_TS_PCR_20240516.pdf

EGYN 22-1009 PCR Cavalier SFS Perimeter Security

Task Statement Architect-Engineer (A/E Design) Services

Perform Planning Charrette Report I

Access Control Anti-Terrorism/Anti-Force Options

Cavalier Space Force Station, ND

Date: 10 July 2024

Project Number: EGYN 22-1009

Contract Number: TBD

Task Order Number: TBD

1. General Requirements: The A/E Design Firm shall provide all Planning Charrette

Report I (PCR I) contract documents necessary to develop the first draft Department of

Defense (DD) Form 1391 as specified in the Project Description Paragraph two (2).

The PCR I shall include a complete assessment of the current Anti-Terrorism and Anti-

Force (AT/AF) conditions of the Access Control Point (ACP) at Building 711 (B711) on

Cavalier Space Force Station (SFS), in order to provide a basis for feasible options that will enable the ACP to meet current DoD AT/AF requirements. Site investigations shall include interviews with Space Delta 4 10th Space Warning Squadron personnel to include facility managers, Anti-Terrorism and Security Forces representatives, the 460th

Civil Engineer Squadron (460CES) to include the 460CES/CENM Project Manager (the

PM), and the 460CES Traffic Engineer in order to determine existing conditions which cause vulnerability to vehicle-based threats. The Contracting Squadron (319CONS) representatives, to include the Contracting Officer and Contracting Specialist shall be present as needed. The PCR I shall include findings of a traffic study, a draft DD Form

1391, and all other items as outlined in the supporting documents.

1.1. Services Required:

1.1.1 TITLE I Design Services required to develop a comprehensive PCR I to clearly identify all the project requirements and associated scope at the ACP on

Cavalier SFS, ND.

1.1.2 TITLE I Other Services: required to analyze existing and future traffic flow through the ECF.

1.2. Operational Security: The A/E (including A/E Subconsultants) executing the PCR

I will have the appropriate clearance to access any form of critical information or activities in performance of the contract. The A/E (including Subconsultants) will return all building plans, diagrams, blueprints, maps, and other infrastructure information provided by 460CES. 460CES will account for materials and ensure destruction is consistent with OPSEC measures as needed.

2. Project Description: B711 is the only ACP for Cavalier SFS and was originally constructed in 2005. Currently, the ACP meets very few of the requirements for perimeter security as set forth in United Facilities Criteria (UFC) 4-022-01 Entry Control

Facilities/Access Control Points, including all zones of the ACP (approach, access control, and response). The U.S. Army Corps of Engineers - Protective Design Center

(PDC) performed a site survey of the ACP at Cavalier SFS in North Dakota in August of

2021. Quoting the report: “Prior to MILCON improvements a traffic study and a UFC complaint layout must be developed for submission of the DD1391 funding request.”

The scope of work for this PCR I will be produced in strict accordance with the provided

AFCEC MILCON PCR Template. Project scope shall include, but not be limited to the following: The A/E shall:

2.1. Provide a review and verification of the existing “Access Control Points Security and Safety Upgrades Survey for Cavalier SFS, North Dakota,” dated August

2021. The survey was produced under the auspices of the Air Force Civil

Engineering Center and the Air Force Security Forces Center. The vulnerabilities, as reported in the survey shall be confirmed by the PCR. Additional vulnerabilities shall also be reported in the PCR The survey stated that the suggested options would not meet all requirements, therefore, the PCR must provide options that do meet all the UFC and UFGS requirements.

2.2. Perform a Traffic Study by a qualified registered Professional Engineer to determine the minimum requirements for the number of bays and personnel to man the ACP 24/7.

2.3. Provide a summary of environmental factors that could impact the project, such as stormwater runoff and hazardous materials conflicts.

2.4. Provide a table of Cost and Scope thresholds.

2.5. Provide a table of User and Facility Requirements.

2.6. Provide an “Impact if not provided” statement for use in acquiring AFCEC support for the project.

2.7. Provide a draft DOD Form 1391, suitable for presentation to the Air Force Civil

Engineering Center (AFCEC).

2.8. Provide a design and construction cost estimate broken out by RS Means

Construction Specifications Institute (CSI) divisions. CSI resources can be found at https://www.csiresources.org/home.

2.9. Note any discrepancies between existing conditions and as-builts and provide summaries of revisions in the PCR.

3. Government Furnished Information (For Reference Only):

3.1. Record Drawings Architectural, Civil, and Structural Drawings (as-builts).

4. Project Specifics:

4.1. A project kick-off meeting will be required and the be held by the A/E. The Project

Manager, Project Inspector, Facility Manager, Contracting Officer, and

Contracting Specialist will be in attendance. The A/E is to present their initial schedule and anticipated key submission dates at the kick-off meeting. The A/E is to coordinate any project requirements such as base access and review of existing documents requirements at this time.

4.2. Pre-Design and/or Design Review and Site Visit Schedules: The dates and locations of all on-site visits shall be confirmed within ten (10) business days of the receipt of the Task Order (specific types and frequency of visits are noted in the List of Required Actions). All on-site visit schedules shall be in coordination with the PM and/or the Project Inspector. Any site visits required to complete the required designs shall be at the A/E's expense.

4.3. Publications. Sources required for this project shall include the most recent versions of the documents, but not be limited to:

• UFC 3-100: Architecture and Interior Design https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

• UFC 3-200: Civil/Geotechnical/Landscape Architecture https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

• UFC 3-300: Structural and Seismic Design https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

• UFC 3-501-01 Electrical Engineering, With Change 2 https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-501-01

• UFC 4-010-01: DoD Minimum AT/FP Standards for Buildings https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

• UFC 4-022-01 Entry Control Facilities/Access Control Points.

https://www.wbdg.org/FFC/DOD/UFC/ufc_4_022_01_2017.pdf

• UFC 4-022-03 Security Fences And Gates https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-4-022-03

• UFC 3-700: Cost Engineering https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc

• International Building Code, IBC https://www.iccsafe.org

• UFAS (Unified Facilities Accessibility Standards) https://www.wbdg.org/design-objectives/accessible/accessibility-standards-guidelines

• DoD and USAF Sustainability Design & Construction Regulations

4.4. Office and Equipment: Not Applicable.

4.5. Government Furnished Equipment. N/A

4.6. Design Drawings.

• DOD Computer Aided Digital Drafting Building Information Modeling (CADDBIM) site (CADD Requirements) https://www.wbdg.org/ffc/army-coe/cad-bim-technology-center

4.7. All submittals will be submitted to the Government digitally via DOD SAFE for distribution and review by the government. DoD Safe website can be accessed through https://safe.apps.mil/. The A/E will send 319CONS a request for a DoD

Safe site access prior to any submission. 319CONS will provide a Drop-Off request to the A/E for document submittals where the A/E can upload required documents and return the documents to 319CONS and 460CES.

4.8. Other Investigative Services: Traffic analysis, Electrical analysis, and interviews.

4.8.1 The A/E shall provide a traffic analysis report, documenting the current and future traffic flows through the main gate, in order to determine feasible options for the AT/AF protections needed for the ACP.

4.8.2 The A/E shall document the acceptability of the electrical supply for the options detailed in the site layouts.

4.8.3 The A/E shall provide records of interviews with facility staff to determine a basis for feasibility.

4.9. The A/E shall provide security pass information to 319CONS in order to complete

Defense Biometric Identification System (DBIDS) application in order to gain base access. DBIDS applications must be sent to the Contracting Office for coordination to 319 Security Forces Squadron.

4.10. The A/E shall provide meeting Minutes and Memorandums for Record for all meetings on A/E letterhead between A/E Design and 319CONS and 460CES and any other attendee of the meetings, submitted to the Government within three (3) business days after the meeting.

4.11. Design Submittals. The A/E shall provide:

4.11.1 30% PCR. Conduct site evaluation and interviews with the 460CES and 10SWS engineers and security forces personnel, and the 10SWS Facility Manager. The general direction of the PCR shall be developed at this level. A detailed narrative explaining the existing conditions, new requirements identified through user interviews, and preliminary recommendations of accommodating all identified requirements shall be provided at this submittal. A timeline for producing the Traffic Report shall be submitted. The submittal requirements for the narrative shall be a bound 8.5x11 document with any visual diagrams or data submitted on 11x17 sheets incorporated into the document.

4.11.2 50% Preliminary Charrette Report. All specified 30% project definition, comments, and corrections resulting from the 30% project definition shall be satisfied and incorporated into this submittal. The definitive direction and fully developed concept of the PCR shall be illustrated and clearly indicated at this submittal. A draft Traffic Analysis, Electrical systems analysis, project background, scope, constraints, CSI Divisions, and applicable codes, permits, UFGS specifications, and engineer’s estimate of cost for the feasible options in the 60% PCR shall be provided.

4.11.3 100% Final PCR. All specified requirements, comments, and corrections resulting from the 50% review shall be satisfied and incorporated into this submittal. The final Traffic Analysis shall be validated and stamped by the A/E

Traffic Engineer. The final Electrical system analysis shall be validated and stamped by the A/E Electrical Engineer. A final DD Form 1391 shall be included in the PCR at this time. The Final PCR submittal shall be validated and signed by the Cavalier SFS Base Commander.

4.12. Progress Reports are only to include final approved submittals or designs.

5. Project Cost Limitations: Maximum Construction Cost (MCC): N/A

6. Contract Administration: The contract administration shall be by:

319 CONS/PKA

7. Deliverables:

7.1. Schedule. Once the performance period has been negotiated, a completed List of Required Actions will be incorporated into the resultant Task Order.

7.2. Distribution.

Deliverables Distribution 319CONS 460CES TOTAL

1. Investigation Assessment/Survey Results 1 1 2

2. Security Pass Information 1 0 1

3. Charrette Meeting Minutes and MFRs 5 0 5

4. 30% PCR Submittals DoD SAFE drop-off containing Submittal Documents listed below:

Interview Records 1 1 2 Site Investigation Results 1 1 2 Traffic Study Timeline 1 1 2 Transmittal Letters (Original) 1 1 2

5. 50% PCR Submittals:

DoD SAFE drop-off containing Submittal Documents listed below:

Draft Traffic Study 1 1 2 Draft Electrical Systems Analysis 1 1 2 Draft AT/AF options, including Rough Order of Magnitude (ROM) costs 1 1 2

Draft PCR Transmittal Letters (Original) 1 1 2

6. 90% Design Submittals:

DoD SAFE drop-off containing Submittal Documents listed below Final Traffic Study 1 1 2 Final Electrical Systems Analysis 1 1 2 Final AT/AF options 1 1 2 Final PCR 4 4 8 Transmittal Letters (Original) 1 1 2

7. 100% Design Submittals:

DoD SAFE drop-off containing Submittal Documents listed below.

Final Traffic Study 1 1 2 Final Electrical Systems Analysis 1 1 2 Final AT/AF options 1 1 2 Final PCR 4 4 8 Transmittal Letters (Original) 1 1 2

8. Design Document Submittals.

8.1. Review Comments. 460CES shall have five (5) business days to provide comments for each level of design. Following the 460CES’ review of each design level submittal, 319CONS shall provide the A/E a copy of the review comments.

The A/E is not responsible for the time used by the Space Force for reviewing design submittals that may extend beyond that allotted in the List of Required

Actions.

8.2. A/E Response to Review Comments: The A/E shall respond in writing to each of the review comments referenced to the applicable documents within ten (10) business days after receipt of the comments. If the A/E disagrees with 460CES’ comments, they shall include an explanation of why they disagree in their response. The PM will resolve the issue and provide direction via 319CONS to the A/E.

9. List of Required Actions.

TITLE I Design Services Date Proposed

By A/E Date Proposed By Government

Notice to Proceed (assumed)/Kick-off Mtg TBD

Charrette Meeting Notes NTP+30 days

30% Investigative Assessment Review Comment responses

NTP+45 days

50% PCR NTP+60 days

50% PCR Review Comments NTP+75 days

100% PCR Submittal NTP+90 days

(A/E to fill in the "Days Proposed" blanks with the estimated time in calendar days required to provide the service)