EFO -8 Final EWSC redacted.pdf

CUI

DEFENSE LOGISTICS AGENCY

CONTRACTING SERVICES OFFICE - PHILADELPHIA

700 ROBBINS AVENUE

PHILADELPHIA, PENNSYLVANIA 19111-5092

JUSTIFICATION FOR AN EXCEPTION TO FAIR OPPORTUNITY

UNDER FEDERAL ACQUISITION REGULATION (FAR) SUBPART 16.5

Multiple Award Schedule/Multiple Award Contract (MAC) Orders under MAC/Fair Opportunity, FAR 16.507-6(b)(3)

1. IDENTIFICATION OF THE AGENCY AND CONTRACTING ACTIVITY:

Requesting Agency:

Defense Logistics Agency (DLA) Information Operations (J6) 8725 John J. Kingman Road Fort Belvoir, VA 22060-

Contracting Activity:

DLA Contracting Service Office – Philadelphia (DCSO-P) 700 Robbins Avenue Philadelphia, PA 19111

2. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED:

Pursuant to Federal Acquisition FAR 16.507-6(b)(3), the action being approved is an exception to the fair opportunity process to execute a six (6)-month extension under FAR 52.217-8, Option to Extend Services. This justification authorizes the procurement of additional support for Enterprise Workflow Support Capability (E.W.S.C) under SP470924D0050 - SP470925F0037. This justification and approval authorizes and approves the extension of services for engineering and sustainment support of the Enterprise Workflow support Capability (E.W.S.C).

3. A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET

THE AGENCY’S NEEDS, INCLUDING AN ESTIMATED VALUE:

DLA Information Operations has a requirement to extend current professional services assisting with the Enterprise Workflow Support Capability (EWSC) and to provide associated technical support by a period of six (6) months. EWSC is an enterprise-wide Information System (I.S.) whose mission is to support DLA customers by providing tailored software solutions to assist in performing individual business processes and/or meet workflow-based business requirements. EWSC is considered an administrative enabler, providing DLA customers real-time data exchanges with the ability to implement business processes, track metrics, and automate work products’ efficacy, thereby improving productivity and reducing costs incurred to the Government. The current iteration of EWSC consists of a multi-tenant virtual infrastructure supporting approximately 1,000 end users world-wide and around the clock.

4. IDENTIFICATION OF THE EXCEPTION TO FAIR OPPORTUNITY AND

SUPPORTING RATIONALE, INCLUDING A DEMONSTRATION OF THE

PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR THAT THE

NATURE OF THE ACQUISITION REQUIRES USE OF THE EXCEPTION

CITED:

Pursuant to FAR 16.507-6(b)(3), the action being approved is an exception to fair opportunity issued on a sole-source basis in the interest of economy and efficiency because the work to be performed is a logical follow-on. This justification authorizes the use of other than full and open competition to award Phoenix Data Security, Inc. for a 6- MONTH extension of their contract for professional services of sustainment and enhancement of EWSC.

Logical Continuation of Services & Investment Protection: This modification logically aligns the current task order with the full scope of work successfully performed under the predecessor contract. It represents a correction to ensure the successor task order is fully resourced to execute the complete, known requirement, protecting the Government’s prior investment in Phoenix Data Security Inc’s expertise and ensuring a seamless continuation of critical services. The continuation of services presents a known cost based on current pricing as opposed to the unknown potential costs and associated risks – including significant operational gaps and delays in critical security workflows for DLA J2 Security and Intelligence potentially affecting onboarding of future contract personnel and lapses in investigations guided by the DLA Office of Inspector General. Along with potential system failures, increased management overhead and potential work stoppage for the DLA Office of General Counsel and the Privacy Compliance Office along with those already listed above totaling roughly 1,000 registered users. Awarding this requirement is vital to maintaining DLA mission readiness and warfighter support. It provides the immediate technical acumen necessary to sustain critical, non-classified internal operations.

Recognizing the economic and efficiency goals that underpin the spirit of FAR 16.507- 6(b)(3), it is in the Government’s best interests for Phoenix Data Security Inc. to continue performing this work. No other contractor can enter this operational ecosystem at this time with the same institutional, on-the-ground knowledge that this contractor possesses.

To do so would risk duplication of costs and efforts as well as introducing mission risk through the discordance of a new contractor’s start-up processes that could not fundamentally anticipate and understand the nature of this program without significant time and undertaking.

The current provider, Phoenix Data Security, Inc was initially awarded the service and support contract based on strong knowledge of the RSA Archer operating system, and proven track record while performing as the sub-contractor during the prior award and period of performance. It is that hard-won knowledge that the Government now seeks to harvest through this logical follow-on in the interests of economy and efficiency.

5. DETERMINATION BY THE ORDERING ACTIVITY CONTRACTING

OFFICER THAT THE ANTICIPATED COST TO THE GOVERNMENT WILL BE

FAIR AND REASONABLE:

The Contracting Officer has determined that the anticipated cost to the Government for this sole-source modification will be fair and reasonable. The Contracting Officer will ensure price reasonableness in accordance with FAR 15.404-1(b)(2) by employing one or more of the following price analysis techniques:

1. Comparison of the proposed price to the Independent Government Cost Estimate (IGCE). The IGCE was prepared by the required activity and is based on the known complexity of the work being added by this modification. This is in accordance with OY2 rates which were determined fair and reasonable at time of award.

2. Comparison with historical prices. The proposed labor rates and pricing for the added scope will be compared to the pricing of the already-awarded base task order and any similar work.

6. ANY OTHER FACTS SUPPORTING THE JUSTIFICATION:

N/A

7. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE

ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS

MADE:

DLA has and continues to exercise competition as often as possible and conducts ongoing reviews to keep abreast of new technology, both in industry and the Government. As a continuing effort DLA uses a variety of vendors, manufacturers, and contracts to fulfill its requirements and will continue its practice of surveying the market to ensure full and open competition whenever practicable.

8. CERTIFICATIONS:

TECHNICAL/REQUIREMENTS CERTIFICATION

I hereby certify that the supporting data provided for which I am responsible, and which forms a basis for this justification is complete and accurate.

CONTRACTING OFFICER CERTIFICATION

I hereby certify that this justification is accurate and complete to the best of my knowledge and belief.