DESIGN_SOW_05Oct17.pdf

DESIGN-BUILD STATEMENT OF WORK

REPLACE HVAC AT UOQ

PROJECT NUMBER: EEPZ 16-1001

COLUMBUS AFB, MISSISSIPPI

05 October 2017

COLUMBUS AFB, MS DESIGN-BUILD EEPZ 16-1001

TABLE OF CONTENTS

NOMENCLATURE

1.1 ACRONYMS & ABBREVIATIONS

1.2 BASIC TERMS

DESCRIPTION OF PROJECT

2.1 SUMMARY

2.2 BACKGROUND

2.3 SCOPE OF PROJECT

2.4 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS

2.5 SALVAGE

DESIGN REQUIREMENTS

3.1 SUMMARY

3.2 NATURE/EXTENT OF DESIGN

3.3 RESPONSIBILITY

3.4 DESIGN STANDARDS

3.5 DRAWINGS

3.6 DESIGN SUBMITTALS

3.7 DESIGN REVIEWS

3.8 CONFERENCES:

ADMINISTRATION of CONSTRUCTION

4.1 PERFORMANCE CAPABILITIES

4.2 COMMENCEMENT, PROSECUTION & COMPLETION

4.3 SCHEDULING

4.4 MANAGING

4.5 MATERIAL SUBMITTALS AND SHOP DRAWINGS

4.6 WORK BY GOVERNMENT

4.7 PRE-FINAL AND FINAL INSPECTION

4.8 WARRANTY

4.9 CONTRACTOR OFFICE

4.10 CONSTRUCTION SITES

4.11 CONSTRUCTION EQUIPMENT

4.12 AVAILABILITY OF UTILITY SERVICES AT JOB SITES

4.13 TEMPORARY UTILITIES

4.14 CONSTRUCTION SECURITY

QUALITY REQUIREMENTS

5.1 QUALITY CONTROL PLAN

5.2 TESTING AND INSPECTION SERVICES

5.3 MANUFACTURERS' FIELD SERVICES

5.4 PRODUCT REQUIREMENTS

5.5 CLOSEOUT PROCEDURES

SAFETY, HEALTH and ENVIRONMENTAL PROTECTION

6.1 SAFETY AND HEALTH

6.2 ENVIRONMENTAL PROTECTION

6.3 DISPOSAL & RECYCLING

6.4 HAZARDOUS WASTE GENERATION/DISPOSAL

6.5 RECYCLING

6.6 PROHIBITED MATERIAL/ACTIONS

6.7 SPILLS AND CLEANUP

6.8 SPECIFIC ENVIRONMENTAL CONSIDERATIONS

6.9 LIMITS AND EXCEPTIONS

6.10 LEGAL AUTHORITY/FAR

ELECTRICAL ATTACHMENT

MECHANICAL STANDARDS

NOMENCLATURE

1.1 ACRONYMS & ABBREVIATIONS

AF Air Force

AFI Air Force Instruction

AFM Air Force Manual

AFUE Annual Fuel Utilization Efficiency

AHU Air Handling Unit

ATFP Anti-terrorism/Force Protection

BCE Base Civil Engineer

CAD Computer Assisted (or Aided) Design

CAFB Columbus Air Force Base

CDs Construction Documents

CD-ROM Compact Disk - Read Only Memory

CEPM Civil Engineering Project Manager

CES Civil Engineering Squadron

Cfm cubic feet per minute

CFR Code of Federal Regulations

CHW Chilled Water

CMI 14CES Construction Manager Inspector

CO Contracting Officer

COR Contracting Officer Representative

Comm Communications

CPM Contractor’s Project Manager

CSS Contractor’s Site Superintendent

DP Design Professional

EMCS Energy Management & Control System

EMI Electromagnetic Interference

EPA Environmental Protection Agency

ETL Engineering Technical Letter

FAR Federal Acquisition Regulation

FCU Fan Coil Unit

FM Factory Mutual

FOD Foreign Object Debris

Fps feet per second

Ft. foot or feet

GFCI Government Furnished Contractor Installed

Gpm gallons per minute

Hazmat Hazardous Materials

HMW Hazardous Material or Waste

HTW Hazardous and Toxic Waste

HVAC Heating, Ventilating and Air Conditioning

NEC National Electric Code

NTP Notice to Proceed

O&M Operation and Maintenance

OSP Originally Specified Product

PDF Portable Document Format

PE Professional Engineer

Ph. Phase (electrical)

PM Project Manager

Psi pounds per square inch

QCP Quality Control Plan

RFP Request for Proposal

SOW Statement of Work

TI Technical Instruction

TL Technical Letter

TM Technical Manual

UFC Unified Facilities Criteria

UPS Uninterruptible Power Supply

VAV Variable Air Volume

V Volts

W Watt

1.2 BASIC TERMS

The following table provides many of the meanings of words or phrases commonly used in this document.

All directives, informative, etc. statements are directed to the Contractor even if the term “contractor” or the contractor name is not included (e.g. “Provide a nail.” is equivalent to “The contractor shall provide a nail.” And “remove” is equivalent to “The Contractor shall remove”). Also, the Contractor shall ably and competently execute all directives including all directly or indirectly related tasks required to safely and legally perform the directive (e.g. “remove debris from CAFB” includes “safe and legal removal, disposal and obtaining all necessary permits, etc.)

A device, equipment or system referred to in the singular (e.g. “the pump”, or “the ___ system”) includes all related devices, elements and components required to Provide (see below in this table) that device, equipment, or system.

The Term Shall Mean (*=Shall in Addition Mean)

Approved (by CAFB) *without waiving or suspending the full force of Contractor obligation to fulfill the CDs

Aspect Distinct feature or element of the project

CAFB Government contracting Authority on Columbus Air Force Base

Construction

Documents

Drawings, specifications and their references including all Design Criteria and Design &

Construction Requirements for this Project.

Contractor The Design-Build entity holding a current Government contract including all personnel in direct or indirect employ of same entity servicing same contract including partners, consultants, subcontractors, suppliers, and manufacturers.

Design Professional (Abbreviated: DP) Professionals including Architects, Engineers and Landscape Architects licensed to practice in one or more states of the U.S.

Day Calendar day unless noted otherwise.

DP Licensed Design Professional fully responsible for all professional design on this project.

For example (e.g.) One among many possible examples

Government Columbus Air Force Base Contracting Officer

Including [Includes] Including, but not limited to [Includes, but is not limited to]

Provide Furnish and install complete, functional, and ready for use without added government action

Provision Furnishing & installation complete, functional, and ready for use without added government action

Will, must, shall & similar Terms are mandatory directives whereby ‘Term’ = ‘Term + to CAFB satisfaction’

Work The whole or any part, product, system or subsystem of this project

Replace Demolish and dispose of existing element. Provide new element of equal or greater value.

Review Review and, if and when acceptable to the government, approval

Subcontractor Subcontractor and all personnel in Subcontractor’s direct or indirect employ on any given

Project including suppliers and manufacturers

DESCRIPTION OF PROJECT

2.1 SUMMARY

Replace the existing 4-pipe HVAC system and outdoor air systems throughout Buildings 971 and 973 as well as the Building 972 mechanical room. This includes air handlers, fan coil units, chilled and hot water piping, pumps, and exhaust fans. Replace the existing domestic water piping in Buildings 971 and 973 back to the mechanical room. Replace the interior dorm room finishes including new 2’x 2’ lay-in ceiling, carpet, base trim, paint, cabinets, tile, mirrors, and receptacle/switch plates.

2.2 BACKGROUND

Buildings 971, 972, and 973 are a 54 room dormitory complex with two 27 room dormitory wings and one central commons building. Please note that the drawings supplied show this as a 70 room complex. During the design process, four rooms on the end of each dormitory wing were removed, resulting in the errors in the supplied drawings. The Contractor must take notes during the site visit to note any discrepancies from the supplied drawings. The chilled water for buildings 971, 972, and 973 is fed from a central chiller plant located in building 965. No work is to be performed in building 965 or the underground chilled water lines.

The drawings for the chilled water distribution system are supplied for reference.

2.3 SCOPE OF PROJECT

2.3.1 Staging the construction of buildings 971 and 973 is required. All work must be finished in building

971 before work is to be started in 973. Building 973 is to be occupied by residents while work is performed on building 971. Residents will relocate to building 971 when the work on that side is completed. Keep the downtime of the HVAC system to a minimum in the occupied building.

2.3.2 The Contractor may use the southwest end of the adjacent parking lot as a laydown area for construction materials and storage containers. The Contractor must not block access to the dumpsters at the end of the parking lot.

2.3.3 The Furnishings Management Office (FMO) is responsible for the relocation and reinstallation of the dorm room kitchen appliances (dishwashers, ovens, microwaves, and refrigerators) as well as the dorm room furniture (beds, desks, chairs, dressers, etc.). The Contractor must coordinate with Civil Engineering and the FMO regarding the dates in which the furniture is to be removed as well as replaced.

2.3.4 Kitchen Finishes (971 and 973): Demolish wall cabinets, base cabinets, sinks, lighting, countertops, flooring, and suspended ceiling systems. Provide new base and wall cabinets constructed of either solid wood or veneer plywood; no particle board is permitted. Provide seamless one-piece solid surface countertops with integral backsplash and side-splash reinforced with solid wood or veneer plywood; no particle board is permitted. Provide drop-in double-bowl stainless steel sinks with lever-type double-handle gooseneck faucets (by Delta, Moen, Pfister, or approved equal). Paint walls in kitchens with 1-coat primer and 2-coats finish paint. Provide glossy paint on walls above countertops/ovens and below wall cabinets.

Provide new 12” porcelain floor tiles with epoxy grout. Provide new 24” suspended ceiling systems with vinyl coated lay-in tiles. Provide new LED lighting fixtures where the existing fixtures were previously installed using the existing electrical wiring. Maintain the existing dimensions and placement of the cabinetry.

2.3.5 Bathroom Finishes (971 and 973): Demolish base cabinets, floor tile, wall tile, countertops, sinks, lighting, toilets, mirrors, and accessories. Provide new base cabinets built with either solid wood or veneered plywood; no particle board is permitted. Provide drop-in sinks with lever-type double-handle faucet (by Delta, Moen, Pfister, or approved equal). Provide seamless one-piece solid surface countertops with integral backsplash and side splash. Top of the countertops must be 36” above the finished floor.

Provide new floor-mounted standard-height two-piece tank-type toilets complete with flush valve assembly, supply pipe, and stop. The color of the toilets must be white. The toilets must mount properly over the existing floor-waste line. Provide new flush mounted mirrors matching the original mirror dimensions. Provide stainless steel residential-type 30” long towel bars and stainless steel toilet paper holders. Install new 12” porcelain floor tiles with epoxy grout. Provide new showers including a porcelain-tile-ready custom shower receptor pan with drain aligning with the existing floor drain. Install 2” porcelain tile in the shower floors and 12” porcelain tile in the shower walls to full height and use epoxy grout.

Provide built-in or recessed shelfs for soap and shampoo. Provide lever-type double-handle faucet (by

Delta, Moen, Pfister, or approved equal) for the showers. Provide tempered obscure glass wall and sliding standard-height door with chrome finish aluminum frame for the showers. Provide new LED lighting fixtures where the existing fixtures were previously installed using the existing electrical wiring. Reinstall the infrared ceiling lights. Install a new medicine cabinets with mirror. Paint the ceilings and walls with 1-coat primer and 2-coats finish paint. Use a smooth finish on the bathroom ceilings.

2.3.6 HVAC Work (971 and 973): Remove and replace the existing HVAC system serving buildings 971 and 973 including both outside air handlers, fan coil units, chilled and hot water piping, insulation, condensate drains, exhaust fans, ductwork, and accessories. Completely remove and replace the fan coil units including diffusers, wall thermostats, controls, piping and accessories. Demolish the chilled and hot water piping including valves, insulation, and hangars back to where it enters the B972 Commons Building mechanical room. Resize the outside air handlers and ductwork to handle latent and sensible loads of the

100% outside air. Remove and replace the unit heaters and fan coil units serving the attic spaces, equipment closets, and mechanical rooms. Replace the hot and chilled water lines with polypropylene (Aquatherm® or approved equal) piping insulated with 1” closed cell foam. Replace the exhaust fans and ductwork to handle the required ventilation for the dorm rooms.

2.3.7 HVAC Work (972): Replace chilled and hot water pumps in the 972 mechanical room. Replace the air handler that services the 972 commons building. Replace both boilers and combustion flues in the 972 mechanical room. Replace with high efficiency boilers. Contact the Air Quality Manager in the Civil

Engineering Office with the specifications of the new boilers.

2.3.8 HVAC Controls: Provide new Direct Digital Controls throughout the renovated systems. Provide

BACnet/IP interface to interface into existing Johnson Controls NCE device (coordinate with Government for establishment of a dedicated IP port to accommodate BACnet/IP interface on VLAN, as this cannot be accomplished via 5-port switch) and map to existing base-wide EMCS front end. Install new thermostats throughout buildings 971 and 973. Add humidity sensing and humidity controls to the dorm room thermostats.

2.3.9 Plumbing Work (971 and 973): Replace existing domestic hot and cold water lines with polypropylene (Aquatherm® or approved equal) potable water piping. This will include potable mains above ceiling, drops in walls serving dorm room fixtures, lines running back to the B972 Commons

Building mechanical room, and the outside water spigots on buildings 971 and 973. Insulate all new hot water lines with 1” closed cell foam insulation. Provide two (2) cutoff valves above the kitchen lay-in ceiling, 1 each for hot and cold water, to completely cut-off supply and allowing individual maintenance and repair to each living unit. Remove existing dorm room plumbing fixtures and replace with new plumbing fixtures and trim. Replace the waste lines at the kitchen sinks and bathroom sinks with new lines.

Demolish and do not reinstall any existing kitchen sink garbage disposals.

2.3.10 Other Work (971 and 973): Remove and replace the exterior doors, door hardware, windows, window curtains, and curtain rods and hardware. Re-paint and re-caulk the exterior door frames. Install double pane operable windows. Install new carpet and base trim in the living area. Paint the ceilings and walls in the living area, hallway, and closet with 1-coat primer and 2-coats finish paint. Remove inoperable thermostats, switches, detectors, etc., and patch holes. Reinstall existing fire/smoke alarm/CO sensors.

Replace the built in shelving within the dorm room closets. Replace the remaining dorm room lighting fixtures with LED type. Replace the switches, switch plates, and receptacles. Replace the interior dorm room doors.

2.3.11 Other Work (972): Replace the existing light switches in building 972 commons building with dual-technology occupancy sensing type. The areas to receive new switches are the hallway, laundry room, front entry-way, study/conference room, and both bathrooms.

2.4 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS

The Government will not furnish any equipment or materials. All equipment mentioned above or needed for a complete and operable product must be purchased and installed by the contractor.

2.5 SALVAGE

The Government does not wish to salvage any equipment or materials except those listed in Section 6.5.

DESIGN REQUIREMENTS

3.1 SUMMARY

Design will consist of all site investigations and design work associated with preparing complete contract documents for this project as described in this SOW. The design documents must be developed from the functional and technical data contained in this SOW and include construction drawings, schedules, and design analysis. The Contractor will also be required to submit design documents for review as described in

Paragraph 3.6 as well as final contract documents. The Contractor must attend review and conference meetings as needed and requested by the Government.

3.2 NATURE/EXTENT OF DESIGN

The nature of work of this project requires the services of a registered design professional. The extent of design work anticipated is the sizing and routing of HVAC and plumbing systems, coordination of new work to avoid existing utilities, coordination and phasing of demolition and new work to avoid interruption of the mission. Professionally sealed drawings, design/shop/coordination drawings, material and equipment submittals, and final as-built record drawings are required.

The Contractor is strongly encouraged to make a site visit before bidding on this project. Contact the

Government for times and dates of a site visit.

3.3 RESPONSIBILITY

Contractor must perform all services, including travel, required to prepare and to furnish complete design documents consisting of drawings, analysis, and addenda as required, for the construction of the project in accordance with this SOW.

Record drawings (attached) are provided to the Contractor as a courtesy at the discretion of the

Government, but their accuracy is not guaranteed. The Contractor is responsible for doing his own field investigations of the utilities and other items in the area.

Although the sizing and specification of major equipment is suggested by this SOW, the Contractor is responsible for all remaining design and coordination to provide an acceptable final product that meets intent of this SOW. Contractor is responsible for ensuring constructability and code compliance.

3.4 DESIGN STANDARDS

All work must be in accordance with all UFCs (available www.wbdg.org), Air Force, State and Federal codes and laws, this SOW, and CAFB Standards, including but not limited to:

CAFB Electrical Standards (attached)

CAFB Mechanical Standards (attached)

National Electric Code (latest edition)

UFC 3-501-01

UFC 3-550-01

UFC 3-560-01

http://www.wbdg.org/

Manufacturer’s instructions.

The Contractor must submit a written request for approval of any deviations from the Government's established standards. No deviations from the Government's established standards will be permitted unless the Contracting Officer has issued prior written approval of such deviation.

3.5 DRAWINGS

Drawings under this Contract must be well prepared, complete, and accomplished in accordance with the best professional practice to show clearly and concisely the type and extent of work to be performed.

Drawings must be prepared electronically in both AutoCAD (Release 2010) and pdf formats. Drawings must be drawn to appropriate scales and dimensioned completely and accurately. Lettering must be large enough to ensure legible half-size reduction and each dimensioned drawing must have a graphic scale. Use of fractions less than 1/8-inch for building dimensions must be avoided. Use standard building material indications and symbols for architectural items and for mechanical, electrical and plumbing equipment. The

Contractor will use paper sheets, 24" x 36". Each sheet will be numbered consecutively beginning with "1 of (x) Sheets" and continue to the last sheet. Number individual drawing sheets as follows:

Drawing Sheet Subject Notation Additional Sheets

Cover (Title Sheet, Map and Index)

T1 and following

Civil/Site Work C1 and following

Demolition D1 and following

Landscaping L1 and following

Architectural A1 and following

Structural S1 and following

Plumbing P1 and following

Mechanical M1 and following

Electrical E1 and following

Not all of these subjects may be needed for this project.

3.6 DESIGN SUBMITTALS

3.6.1 DELIVERY: Deliver four (4) copies of each submittal and one (1) CD-ROM containing each drawing sheet in both AutoCAD (Release 2010) and PDF file format directly to the CO, along with AF

FORM 3000.

14th Contracting Squadron

495 Harpe Blvd, Suite 293

Columbus, MS 39710

3.6.2 SUBMITALS AT INTERMEDIATE STAGES OF DESIGN COMPLETION: To facilitate review and feedback throughout the design process, designs are submitted at various stages of completion as follows:

1) 35% DESIGN SUBMITTAL: Not required for this project.

2) 65% DESIGN SUBMITTAL: Contractor must submit 65% design documents within 50 days after Notice to Proceed (NTP). The 65% design must include complete and thorough detailing to leave no question as to how demolition and construction is intended. All design documents must be clearly annotated (in both title block and revision block of drawings) with

“65% REVIEW SET” and the date.

3) 95% DESIGN SUBMITTAL: Contractor must submit 95% design documents within 26 days after 65% design is approved. The 95% design (essentially complete design and drawings, pending review and acceptance by government as the 100% APPROVED CONSTRUCTION

SET) must include complete and thorough detailing to leave no question as to how assembly is intended. All design documents must be clearly annotated (in both title block and revision block of drawings) with “95% REVIEW SET” and the date.

4) 100% DESIGN SUBMITTAL: Within fourteen (14) days after receipt of the “Approved”

95% Design Submittal (per Paragraph 2.7.1, a or b), the Contractor must submit the 100%

Design (approved 95% design with all 95% review comments incorporated). All final design documents must be clearly annotated (in both title block and revision block of drawings) with

“APPROVED CONSTRUCTION SET” and the date.

5) For each holiday or extraordinary event in a submittal period, increase the required days for submittal by one day for each day in the event. Deliver no submittals within (before or after):

one week of Thanksgiving; two weeks of Christmas; or one week of New Year’s Day.

Extraordinary Events include: unscheduled holidays for base personnel; base-wide training exercises; etc. The Government may prohibit work during such events.

3.6.3 PARTIAL SUBMISSIONS: Partial submissions normally will not be accepted. However, under some circumstances, to expedite project execution, the Government may accept design/shop drawings or material submittals for major elements or long-lead-time equipment for review and approvals prior to

95% design submittal. Government approval of such items does not relieve the Contractor of his responsibility to ensure a complete, constructible, code-compliant design.

3.6.4 CONSTRUCTION PRIOR TO 100% DESIGN: Construction may not commence until

Government approves the 100% design and issues a Notice to Proceed with Construction. Exception: To expedite contract completion, Contractor may petition CO for an Interim Notice to Proceed with specific elements of construction. Government review does not constitute approval or acceptance of any variations from this SOW, the Contractor’s Proposal or the Contract unless authorized in writing by the

CO. The Interim Notice to Proceed, if exercised, will in no way mitigate the responsibility of the

Contractor to provide a complete, constructible, code-compliant design.

All drawings, specifications, design analyses and other project materials become the property of the

Government.

3.7 DESIGN REVIEWS

3.7.1 DESIGN PHASE REVIEWS: Government review of each XX% design submittal (where XX =

35, 65, or 95 as required per 3.6.2) will require up to fourteen (14) days after Government receipt. The

Government will determine the sufficiency of each XX% design submittal as follows:

1) Approved as Submitted. If design is sufficient to proceed without correction to the next phase submittal, one (1) copy of AF FORM 3000 marked "Approved" will be returned to the

Contractor. Contractor may advance to the next stage design submittal.

2) Approved - Except as Noted. Design submittals that have only minor errors or deficiencies will be marked in red to indicate necessary corrections. Marked materials, along with one (1) copy of AF FORM 3000 indicating "Approved - Except as Noted" will be returned to the

Contractor. Contractor must revise the design documents, making the necessary corrections, and advance to the next stage design submittal.

3) Disapproved. Design submittals that are incomplete or require more than minor corrections will be marked in red to indicate necessary corrections. Marked materials, along with one (1) copy of AF FORM 3000 marked “Disapproved” will be returned to the Contractor.

Contractor must revise the design documents, making the necessary corrections, and re-submit as the current stage “XX% Design – 2nd (or subsequent) Submittal”.

4) Disapproved – Major Deficiency. Examples include but are not limited to design submittals that fall significantly short of indicated level of completion, grossly deviate from or misinterpret the SOW, or contain errors of a nature or quantity that indicate failure of

Contractor to review submittals for completeness, correctness, and coordination between trades. For such submittals, the Government will not complete a comprehensive review or provide an exhaustive list of needed corrections. Rather, one (1) copy of AF FORM 3000 marked “Disapproved – Major Deficiency” along with general reason(s) for disapproval will be returned to the Contractor. The CO will issue a written warning to the Contractor that any subsequent grossly incorrect/incomplete submittals constitute evidence of inability to complete the project and may result in declaring the Contractor “In Default.” Contractor must correct deficiencies and resubmit as current stage “XX% Design – 2nd (or subsequent)

Submittal”.

3.7.2 100% DESIGN REVIEW: The Government will have seven (7) days to verify that all review comments have been addressed and no unapproved changes have been made. Upon Government approval of the 100% design documents, the CO may issue the Notice to Proceed with Construction.

3.7.3 IMPACT OF REVIEW ON PERIOD OF PERFORMANCE: Contract completion time includes time for Government review of drawings, specifications, and material submittals. Unless otherwise noted, the Government will use no more than 14 calendar days for review of each design submittal and each subsequent re-submittal of “Disapproved” submittals (paragraph 3.7.1, c or d). There will be no increase in the period of performance for review of re-submittals.

3.7.4 RESPONSE TO REVIEW COMMENTS: The Contractor is required to respond to all review comments and submit their annotated comments as a design analysis appendix in the subsequent design submittal. All comments must either be accepted and incorporated into the next design submittal or satisfactorily rebutted.

3.8 CONFERENCES:

3.8.1 PRE-DESIGN CONFERENCE: A Pre-Design Conference will be held at the Contracting Office as indicated.

3.8.2 COORDINATION/REVIEW CONFERENCES: Coordination/review conferences may be held from time to time as required. The Contractor may request such conferences when it is deemed necessary by both parties to clarify the work or expedite the preparation of plans, specifications or construction.

3.8.3 REVIEW/CONFERENCE MINUTES: The Contractor will be responsible for making memoranda of record of any conversations and minutes of any meeting with Government personnel concerning this project and forward one copy of these memoranda/minutes to each party concerned and one copy to the

Contracting Officer within seven (7) days. Each copy will be numbered consecutively and chronologically.

3.8.4 MEETING LOCATIONS: Meetings will be held at Columbus Air Force Base. Contractor transportation costs for attending all conferences/reviews and meetings must be included in the

Contractor’s Proposal.

End of Design Requirements

ADMINISTRATION of CONSTRUCTION

4.1 PERFORMANCE CAPABILITIES

4.1.1 Contractor must keep project exclusive management and technical support personnel at a CAFB office throughout construction. One week prior to the start of work under this contract, Contractor must submit in writing to the CO for review and possible approval the names and credentials of Contractor

Project Manager, Contractor Site Superintendent, and Quality Control Manager. Subsequent proposed changes of approved personnel must be submitted in writing to and receive prior approval from the CO before working on the project. Each of these personnel may upon CO approval hold additional onsite duties which must not diminish their required performance. Contractor must demonstrate to the

Government’s satisfaction that proposed personnel exceed education, technical and experience levels of personnel described in this Contract including the following:

Because of the size of this project the Contractor Site Superintendent may also perform the duties of the

Contractor Project Manager and the Quality Control Manager

4.1.1.1 Contractor Project Manager (CPM) - Provide management of the prime contract to include subcontract purchasing and administration, review of material submittals and shop drawings. CPM must have full authority to develop cost proposals, negotiate with Government and subcontractors, sign awards and modifications, supervise project superintendents, attend weekly CO/CE/PM Contractor status meetings as well as pre-performance site visits, pre-final and final inspections. The CPM must have a minimum of 5 years previous experience as primary contract manager or equivalent experience as a primary estimator and negotiator with a contracting firm engaged in similar multi-discipline commercial construction projects. CPM must also have not less than 5 years’ experience managing subcontractors.

4.1.1.2 Contractor Site Superintendent (CSS) - Provide on-site construction superintendent(s) to oversee all work under this contract. Site supervision must be daily (constant throughout each day) and includes submission of detailed weekly progress reports, scheduling and coordination of subcontractors and material suppliers, and attendance at all construction progress meetings, CO site visits, and pre-final and final inspections. Superintendents must have a minimum of 5 years previous experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline commercial construction projects. The superintendent must be available within 15 minutes during all normal working hours, except for such incidental errands as required by his duties. The superintendent will be responsible for the proper coordination and timeliness of the work, and for the proper workmanship of all trades; therefore, his absence from the project site without a suitable substitute Contractor representative will be considered as damaging to the Government.

4.1.1.3 Quality Control Manager (QCM) - Provide quality control management for the project.

QCM must continually (constant throughout each day) ensure full compliance with all safety requirements, verification that work and materials in place and stored on site are in accordance with the approved construction documents, shop drawings and material submittals. QCM must submit daily status reports recording activities at each project site, prepare and coordinate material submittal sheets and shop drawing submittals, schedule and coordinate testing procedures, prepare quality control reports for construction progress and other required meetings, and attend all pre-final and final inspections. QCM must have a minimum of five years’ experience in Quality

Control Management of multidiscipline construction projects.

4.1.2 Contractor must have additional personnel including management, technical, service, labor or subcontractor, available as necessary to fulfill all construction contract requirements. The Government may restrict employment under this contract of any personnel identified as a potential threat to the health, safety, security, well-being, or operational mission of CAFB and its population.

4.1.3 Contractor must be available by telephone 24-hours a day, 7-days a week and upon 15 minutes’ notice during normal duty hours and 30 minutes’ notice during non-duty hours must meet the CO at a CO designated location.

4.2 COMMENCEMENT, PROSECUTION & COMPLETION

4.2.1 Contractor must start design and various construction phases at times specified by CO issued

Notices to Proceed (NTP), prosecute the work, and complete the entire work within the Period of

Performance.

4.2.2 Contractor must provide a Submittal Log (Schedule of Material Submittals), Progress Schedules, Progress reports and Status Reports.

4.2.2.1 Submittal Log: See Material Submittals and Shop Drawings below.

4.2.2.2 Progress Schedule: (AF Form 3064) Submit weekly. Subdivide total schedule into individual work items. Show completed work percentages at the end of each reporting period.

Submit first progress schedule to the CO within 7 days after Notice to Proceed (NTP) for construction.

4.2.2.3 Progress Reports: (AF Form 3065) Submit Project Progress reports to the CO once a week on the first working day of each month. Describe the percentage of work completed during the report period. If behind schedule, report in writing what actions will be taken to regain the schedule. If the CO agrees to add days to the contract performance period, Contractor must provide an amended schedule.

4.2.2.4 Status Reports: Submit to the CO daily reports of the work status. In each report, list the tasks accomplished for that day, any deliveries received, equipment currently on-site, weather conditions for that day, and number of personnel working on each area listed by trade. Photos may be included.

4.2.3 Period of Performance: Is the period between the Design NTP and the time all construction is complete, including all punch list items, and final inspection is approved by the government. A multi-stage Period of Performance may be used to separate the different areas of construction outlined in the

Summary.

4.2.4 Contract Completion: At contract conclusion, vacate all work areas, including: Contractor offices, storage and staging areas, and individual work sites. Restore these areas to their condition prior to

Contractor occupancy not more than 14 days from the earlier of: approved final inspection or CO notification.

4.2.5 Coordination and Project Conditions: Schedule and manage submittals, materials, products, equipment, manpower, etc. to control all parts of the work efficiently and orderly. Verify compatibility of existing building utilities with new operating equipment. Coordinate required space, supports, and mechanical and electrical work shown (even if via diagrams) on Drawings. Follow routing shown for pipes, ducts, and conduit; place runs parallel with building lines. Use space efficiently to maximize maintenance and for repair accessibility for other systems. Conceal wiring behind finish surfaces and locate fixtures and outlets with finish elements. Coordinate pre-Substantial Completion clean-up in separate building areas. After CAFB occupancy, coordinate site access to correct defective (or non-compliant with

CDs) to minimize disruption of Government activities.

4.2.6 Cutting and Patching: Only employ skilled and experienced workers to cut and patch. Report in writing to the CO wherever cutting and patching might degrade: safety; appearance, structure, weatherproofing, O&M, or separate Contractor or government construction. Prevent damage to existing or new construction and provide proper surfaces to receive patching and finishing. Match new finishes to existing adjacent surfaces unless noted otherwise. Maintain integrity of existing walls, ceilings, or floors;

completely seal voids. Refinish entire assemblies and continuous surfaces to nearest intersection. Cut, fit, and patch where CDs require e.g.: mechanical and electrical penetrations; integration of new components with one another or with existing construction; removal and replacement of defective and non-conforming elements; remove samples for testing.

4.2.7 Special Procedures: Employ skilled and experienced tradespersons to perform alteration work.

Remove debris from open work areas and concealed spaces. Remove, cut, and patch to minimize damage and provide means of restoring products and finishes to original or specified condition. If a change of plane of 1/4 inch or more is discovered, submit recommendation to the CO for providing a smooth transition.

Patch or replace portions of existing surfaces which are damaged or showing other imperfections. Finish surfaces as specified.

4.2.8 Welding Permits: No cutting or welding must be permitted without first obtaining a permit issued by the Base Fire Department. All fire and safety regulations are to be followed stringently. Contractor’s failure to obtain a cutting or welding permit may not be reason for extending the contract performance period. Any damages incurred while welding work is done without a permit are the responsibility of

Contractor.

4.3 SCHEDULING

4.3.1 Contractor must coordinate all work schedules and manage progress of work with the CO and

CEPM prior to start of work. Weekly progress meetings will be conducted with the CO, CMI, and

Contractor’s team which may require corporate management representation at CAFB discretion.

4.3.2 Contractor must schedule all work. Performance periods must not be established or extended to accommodate insufficient personnel resources. Contractor will not move crews on and off the project while making minimal progress on concurrent projects as this must be construed as having an inadequate work force to fulfill the contract requirements. Contractor’s CPM and CSS must not change more than two (2) times during project construction as this would demonstrate an inadequate management force to fulfill contract requirements.

4.3.3 Before construction begins, Contractor must agree with CO on a sequence of procedures; means of access to premises and buildings; materials and equipment storage space; delivery of materials and use of approaches, corridors, and stairways. Contractor may be required to revise the CD work-phasing schedule.

4.3.4 Interference and inconvenience to government operations and personnel caused by project work including use and delivery of materials, tools and equipment must be kept to a minimum.

4.3.5 The Government may require that work, so far as practicable, be done in separate phases. Each phase may relate to a different occupied or unoccupied area, in which work in one area must be completed before work in another area begins. Phased work areas must be clearly delineated and annotated in the CDs.

4.3.6 Hours of Work: Normal work hours will be Monday through Friday from 7:30am to 4:15pm excepting days observed as Federal Holidays as listed below:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

1) Observe Saturday holidays the preceding Friday. Observe Sunday holidays the succeeding

Monday.

2) For weekend, after hours, or holiday work, submit a 72 hour advance written request to the CO, describing dates, locations and types of work. CAFB has the right to approve or deny the request.

Work in CAFB occupied areas during extra-normal work hours require AF escorts in the occupied areas. Modification to contract sum or period of performance will not be allowed.

3) The Government’s request for Contractor to work outside of the normal duty hours will be justification for modification to contract sum or period of performance.

4) If CAFB observes an unscheduled holiday, participates in training exercises, etc. Contractor may be prohibited from working for part or the whole of a day. 14CES does not know how many or when these activities might be scheduled, but anticipate not less than two per year. CMI will allow additional contract time for these disruptions. Zero-cost modification to period of performance will be allowed.

4.3.7 Construction Schedule: Submit preliminary schedule to the CO at the Preconstruction Meeting, but not later than fourteen (14) days after issuance of Notice to Proceed. After CAFB review and comment, revise and resubmit schedule within seven (7) days. Upon approval by the CO, the schedule becomes the official Construction Progress Schedule. Keep a copy available at Contractor (field) Office.

This schedule will only be changed with prior approval of the CO through a contract Modification.

4.3.8 Construction Progress Schedule: Submit and maintain an accurate and current Gantt chart to track construction progress with a separate horizontal line for each major work activity of subcontractors, manufacturers, and suppliers. Vertical lines must identify the first work day of each week. Show complete sequence of construction by activity, identifying separate stages of work and other logically grouped activities. Indicate early and late start, early and late finish, float dates, and duration of each activity. Revise chart weekly to accurately identify progress made, percentage completion, and projected completion date for each activity. Show activities modified and scope changes. Submit written report to identify problems, anticipated delays, corrective actions, and affected completion dates. Provide additional progress schedule information as requested by the CMI. Construction progress schedule update forms will be provided at the preconstruction conference.

4.4 MANAGING

4.4.1 Preconstruction Conference: at CAFB will be scheduled by the CO after issuing the NTP.

Required attendees include the Contractor, Contractor Project Manager (CPM), and Contractor Site

Superintendent (CSS). Contractor must record meeting minutes and within two days after the meeting distribute two (2) copies to all participants and to all others affected by decisions made at the meeting.

The meeting Agenda will be issued in advance by the CO and will include one or more of the following:

1) Execution of Government-Contractor Agreement.

2) Submission of executed bonds and insurance certificates.

3) Distribution of Contract Documents.

4) Submission of Subcontractors list, products list, schedule of values, and progress schedule.

5) Designation of personnel representing the parties in Contract.

6) Procedures for processing field orders, submittals, substitutions, payment applications, proposal requests, Change Orders, and Contract closeout.

7) Construction Schedule

8) Environmental Site Requirements

4.4.2 Site Mobilization Meeting: Prior to Contractor project site(s) occupancy, the CO will schedule a meeting at which required attendants include the CO, Contractor, Contractor’s Project Manager (CPM), Contractor’s Site Superintendent (CSS), and major Subcontractors. Contractor must record meeting minutes and within two days after the meeting distribute two (2) copies to all participants, and to all others affected by decisions made at the meeting. The Agenda for this meeting will include:

1) Government and Contractor Use of Premises.

2) Government Requirements.

3) Construction facilities and controls provided by Government.

4) Temporary utilities provided by Government.

5) Security and Housekeeping Procedures.

6) Construction Schedules.

7) Application for Payment Procedures.

8) Testing Procedures.

9) Record Documents Maintenance Procedures.

4.4.3 Weekly Progress Meetings: with the CMI will occur throughout construction duration. Required attendants include the CO, Contractor, the CPM, and the CSS. Contractor must record meeting minutes and within two days after the meeting distribute two (2) copies to all participants, and to all others affected by decisions made at the meeting. The agenda for these meetings will include the following:

1) Review previous week’s work progress. Review minutes of previous meetings.

2) Evaluate work quality and safety. Review field observations, problems, and decisions.

3) Construction Schedule update. Corrective measures planned to regain projected schedules.

4) Evaluate construction progress. Identification of problems which impede planned progress.

5) Work progress planned for the next week. Effect of proposed changes on construction schedule

6) Submittals: review status and schedule. Review of off-site fabrication and delivery schedules.

7) Other business

4.5 MATERIAL SUBMITTALS AND SHOP DRAWINGS

4.5.1 Definitions: A submittal is a package of project information, samples, drawings, schedules, certifications, product data, etc., submitted to the Contracting Officer for Government review. A deviation is a submittal wherein Contractor identifies an item that is in agreement with the intent of the

Contract Documents, but does not precisely conform to those documents and Contractor requests either substitution or change for the purpose of increasing the quality of the final product. A Submittal or

Deviation of a system must be considered as an integrated collection of component parts.

4.5.2 Purpose: Submittals formalize Government review of Contractor choices in complying with the

CDs and providing Minimum Installer Qualifications (Section 4.8.1). They also formalize Contractor’s proposed Deviations, color choices, shop drawings, etc. early enough in the contract time when changes will have less impact on the ordering of materials and products.

4.5.3 Accountability: Contractor is wholly responsible for the contents of a submittal. Contractor by act of submittal certifies that all items listed or implied, fully meet the intent, materiality and requirements of the design, quality, and functionality of the CDs. Neither Contractor furnishing nor Government approval of a submittal will either suspend or waive Contractor responsibility for full compliance with the CDs.

4.5.4 Basic Compliance: Comply with all “Material Submittals and Shop Drawings” requirements of the

SOW. All submittals must be delivered to the Contracting Officer within twenty-one (21) days upon issuance of NTP with construction. Failure to deliver all submittals within this time period constitutes basis for the CO to refuse Progress Payments until all submittals are delivered to the CO.

4.5.5 Submittals must be accurate, legible, with all detail necessary for a thorough review. Every copy of product data must clearly identify proposed models, options, and relevant design data including physical, functional, and utility connection requirements. Where practicable, render manufacturer data specific to this Project.

4.5.6 Contractor must review, approval stamp and sign every submittal before delivery to the CO. Each submittal package and shop drawing sheet must bear appropriate stamps and approval signatures before delivery to the CO. Each submittal must be attached to a Material Approval Submittal (MAS) Form (AF

Form 3000). Upon Government review, one copy of each submittal will be returned with its MAS form marked to indicate approval or disapproval.

4.5.7 Government Review: Contractor must deliver four (4) copies of each submittal. Contractor must allow fourteen (14) days for government review excluding delivery time from and to Contractor.

4.5.8 Submittal Log: Contractor must during the design phase of the project log all construction submittals required by completing a “Schedule of Material Submittals” (AF Form 66). The form must include all submittals necessary to insure the project is built to the satisfaction of CAFB including shop drawings, manufacturer's literature, product data, certificates of compliance, material samples, finish samples, extensions to the design, guarantees, test results, etc. The CO will provide Contractor with an AF form 66 template. Contractor must complete and submit the AF Form 66 in MS-Excel electronic format and in hard-copy format to the CO for review and approval by the CEPM within fourteen (14) days upon issuance of the NTP. Form 66 must be the first submittal item and must be attached to its own (MAS) form. Place the entire Submittal Log in an appendix of the final specifications.

4.5.9 Proposed Products and Qualified Installers List: Within 28 days after Notice to Proceed is issued, submit list of major products proposed for use, with manufacturer name, trade name, model or catalog number designation, and reference standards (for products specified only by reference standards) of each product.

4.5.10 Material Approval Submittal: The CO will provide Contractor with MAS form template. Each

MAS form must be attached to one and only one submittal item. Multiple submittal items on a single

MAS form will be rejected without review. The MAS “Submission Number” must be the same as its corresponding “Item No.” in the Submittal Log. Each submittal must reference the specifications paragraph or the drawing sheet number where the submittal is required. Clearly mark an MAS form

“DEVIATION” for any whole system or any part thereof to which the Deviation applies. The Deviation must be reviewed by the CEPM.

4.5.11 Re-Submittals: Resubmitted MAS forms must bear the original “submission number” with an alphabetic suffix (sequenced for multiple re-submittals). Identify all changes made since the previous submission. Allow fourteen (14) days for government review excluding delivery time from and to

Contractor.

4.5.12 Materials, Finishes, Patterns, Textures, Colors, etc.: Submit samples of all visible exterior or interior finish items including: surfaces, materials, paint, fixtures, doors and frames, windows, glass, and hardware prior to ordering or installation. Contractor must deliver the full range of available manufacturer samples to the CEPM showing all materials, finishes, patterns, textures and colors available for each item. Submit ALL samples at the same time. Attach to each sample an AF Form 3000 with EEPZ Project

Number, Project Name and Submittal Number. The CEPM will make selections and will keep one sample of each item submitted. Any non-compliance with this paragraph voids any selection regardless of CEPM approval to the contrary. Samples must be the actual material, or actual material coatings bonded to the actual backup material that will be installed. Submittals with false or approximate material or color renderings must be rejected. Sample sizes must be sufficient for the CAFB to perceive true colors and patterns. If a submitted material does not meet the design objectives, CAFB reserves the right to reject the product and require a new submittal. The CEPM decision in this regard will be final.

4.5.13 Certifications: Submit all Contractor, subcontractor, fabricator, and manufacturer certifications for review and, if acceptable, approval by the Government.