Attachment_2 _Subcontracting_Plan_Template.doc

Attachment 2, Subcontracting Plan The following outline meets the minimum requirements of section 8(d) of the Small Business Act, as amended, and implemented by Federal Acquisition Regulations (FAR) Subpart 19.7, The Small Business Subcontracting Program. While this outline has been designed to be consistent with statutory and regulatory requirements, other formats of a subcontracting plan may be acceptable. It is not intended to replace any existing corporate plan that is more extensive. Failure to include the essential information of FAR Subpart 19.7 may be cause for either a delay in acceptance or the rejection of a bid or offer when a subcontracting plan is required. “SUBCONTRACT,” as used in this clause, means any agreement (other than one involving an employer‑employee relationship) entered into by a Federal Government prime contractor or subcontractor calling for supplies or services required for performance of the contract or subcontract. If assistance is needed to locate small business sources, contact the Federal Student Aid, Strategic Initiatives Division – Policy /Knowledge Management Advocacy Team/Acquisition Group, Small Business Specialist at 202-377-4643. Sources may also be obtained from Small Business Administration’s PRONET website: http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm or www.sam.gov or http://www.vip.vetbiz.gov/default.asp

Please note that the United States Department of Education, Federal Student Aid, subcontracting goals of:

Identification Data:

Name of Prime Contractor:

Address:

City:

State:

Zip code:

Dunn and Bradstreet Number:

Solicitation:

Description of Requirement: Indefinite Delivery/Indefinite Quantity (IDIQ) contracts and Task Orders under NAICS code 561440 for default collection services (DCS)> Total Contract Amount: $_________________________________________________

The Period of Contract Performance Including Option Years (Month and Year): Base period of five (5) years with five (5) year option periods.

Activity Awarding Contract: United States Department of Education, Federal Student Aid (FSA)

Contracting Officer Name: Patty Queen-Harper;

Contracting Specialist Name: Michelle Bloxson and Sarah Shea Prime Contract is:

[ ] Manufacturer

[ ] Distributor

[ ] Manufacturer/Distributor

[ ] Other ________________

1. Type of Plan - (Check One) (Represents ______% of Total Annual Sales) ______Individual Plan: - means a subcontracting plan that covers the entire contract period (including option periods), applies to a specific contract, and has goals that are based on the offeror’s planned subcontracting in support of the specific contract, except that indirect costs incurred for common or joint purposes may be allocated on a prorated basis to the contract.

______ Master Plan: In this type of plan, goals are developed for this contract; all other elements are standard. The master plan must be approved every three (3) years. Once incorporated into a contract with specific goals, it is valid for the life of the contract.

______ Commercial Plan - means a subcontracting plan (including goals) that covers the offeror’s fiscal year and that applies to the entire production of commercial items sold by either the entire company or a portion thereof (e.g., division, plant, or product line).

2. GOALS - FAR 19.704(a)(1) requires separate dollar and percentage goals for using small business concerns, HUBZone small business concerns, small disadvantaged business concerns, women-owned small business, and service disabled veteran-owned small business concerns as subcontractors for the base year and each option year. (Please note that the goals for HUBZone small business, small disadvantaged business, women-owned small business, and service disabled veteran-owned small business concerns are sub-sets of the small business goal).

2.1. Please state separate dollar and percentage goals for Small Business (including Alaska Native Corporation’s (ANCs); Service-Disabled Veteran-Owned Small Business, Veteran-Owned Small Business; Small Disadvantaged, Women-Owned, and Historically Underutilized Business Zone (HUBZone) Small Business Concerns.

NOTE: “Zero” percent value for goals or “N/A” are unacceptable. Goals and percentages must be rounded to the Nearest dollar and tenth of a percent.

Examples of how to calculate the goals:

If percentage goals below are lower than THE example above, please submit the specific justification stating why:

Please enter the information listed below:

Total dollars to be subcontracted:

· Estimated total dollars to be subcontracted to Small Business (SB) (including Alaska Native Corporation’s (ANCs) and Indian tribes):

FY

· Estimated total dollars to be subcontracted to Service-Disabled Veteran-Owned Small Business (SDVOSB):

· Estimated total dollars to be subcontracted to Veteran-Owned Small Business (VOSB):

· Estimated total dollars to be subcontracted to Small Disadvantaged Business (SDB) (including Alaska Native Corporation’s (ANCs) and Indian tribes):

· Estimated total dollars to be subcontracted to Women-Owned Small Business (WOSB):

· Estimated total dollars to be subcontracted to HUBZone Small Business Concerns:

· Estimated total dollars to be subcontracted to Large Business:

IF PROPOSED GOALS DO NOT MEET FSA’S MINIMUM ESTABLISHED GOALS, THE PLAN MUST INCLUDE A DETAILED JUSTIFICATION, BY CATEGORY, AS TO WHY THE CONTRACTOR PROPOSES LESS THAN THE MINIMUM GOALS REQUIRED BY FSA.

2.2. DESCRIPTION OF SUPPLIES AND SERVICES TO BE SUBCONTRACTED.

Provide a description of the principal types of supplies and services to be subcontracted under this contract, and an identification of the types planned for subcontracting to small (including ANCs and Indian tribes), service-disabled veteran-owned and veteran-owned small business concerns), small disadvantaged (including ANCs and Indian tribes), women-owned, HUBZone.

Type of business (check all that apply). You must identify the products/services to be subcontracted in each category. “Zero” percentages or statements such as “To be determined” or “N/A” are unacceptable.

Please list the products/services to be subcontracted – no dollars or percentages

2.3. A description of the method used to develop the subcontracting goals.

2.4. A description of the method used to identify potential sources for solicitation purposes (e.g., existing company source lists, the System for Award System (SAM) database, veterans service organizations, the National Minority Purchasing Council Vendor Information Service, the Research and Information Division of the Minority Business Development Agency in the Department of Commerce, or small, HUBZone, small disadvantaged and women-owned small business trade associations). A firm may rely on the information contained in SAM as an accurate representation of a concern’s size and ownership characteristics for the purposes of maintaining a small, veteran-owned small, service-disabled veteran-owned small, HUBZone small, small disadvantaged, and women-owned small business source list. Use of SAM as its source list does not relieve a firm of its responsibilities (e.g., outreach, assistance, counseling, or publicizing subcontracting opportunities).

NOTE: FSA expects contractors to advertise subcontracting opportunities at: http://www.sba.gov/subnet. Contractors should also search the Vendor Information Pages (VIP) Database at the Vetbiz.gov web portal, http://www.vip.vetbiz.gov/default.asp, to ensure maximum practicable consideration in subcontracting with Veteran-Owned and Service-Disabled Veteran-Owned Small Businesses.

2.5. A statement as to whether or not the offeror included indirect costs in establishing subcontracting goals, and a description of the method used to determine the proportionate share of indirect costs to be incurred with small business (including ANC and Indian tribes); service-disabled veteran-owned small business; veteran-owned small business; small disadvantaged business concern (including ANC and Indian tribes); women-owned small business, and HUBZone small business concerns.

[ ] Yes

[ ] No

2.6 FAR 19.704(a)(7) requires information about the company employee who will administer the subcontracting program. Please provide the name, title, address, phone number, position within the corporate structure and the duties of that employee.

3. SUBCONTRACTING PLAN ADMINISTRATION INFORMATION

SUBCONTRACTING PLAN ADMINISTRATOR

NAME:

TITLE:

ADDRESS:

CITY:

STATE:

ZIPCODE:

TELEPHONE:

FAX NUMBER:

E-MAIL:

3.1. Duties: Does the individual named above perform the following? (If NO is checked, please indicate who in the company performs those duties, or indicate why the duties are not performed in your company).

A.

Developing and promoting company/division policy statements that demonstrate the company's/division's support for awarding contracts and subcontracts to small, HUBZone small, small disadvantaged, women-owned small, veteran-owned, and service disabled veteran-owned small business concerns.

__________YES

__________NO

B.

Developing and maintaining bidders' lists of small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business concerns from all possible sources.

__________YES

__________NO

C. Ensuring periodic rotation of potential subcontractors on bidders' lists.

__________YES

__________NO

D.

Assuring that small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small businesses are included on the bidders' list for every subcontract solicitation for products and services they are capable of providing.

__________YES

__________NO

E.

Ensuring that subcontract procurement "packages" are designed to permit the maximum possible participation of small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small businesses.

__________YES

__________NO

F.

Reviewing subcontract solicitations to remove statements, clauses, etc., which might tend to restrict or prohibit small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business participation.

__________YES

__________NO

G.

Ensuring that the subcontract bid proposal review board documents its reasons for not selecting any low bids submitted by small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business concerns.

__________YES

__________NO

H.

Overseeing the establishment and maintenance of contract and subcontract award records.

__________YES

__________NO

I.

Attending or arranging for the attendance of company counselors at Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, etc.

__________YES

__________NO

J.

Directly or indirectly counseling small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business concerns on subcontracting opportunities and how to prepare responsive bids to the company.

__________YES

__________NO

K.

Providing notice to subcontractors concerning penalties for misrepresentations of business status as small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, or service disabled veteran-owned small business for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in the contractor's subcontracting plan.

__________YES

__________NO

4. EQUITABLE OPPORTUNITY

4.1. FAR 19.704(a)(8) requires a description of the efforts your company will make to ensure that small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business concerns will have an equitable opportunity to compete for subcontracts. (Check all that apply.)

A.

Outreach efforts to obtain sources:

Contacting minority and small business trade associations

Contacting business development organizations

Attending small and minority business procurement conferences and trade fairs

Finding sources from the Small Business Administration's

Procurement Network (ProNet)

B.

Internal efforts to guide and encourage purchasing personnel:

Presenting workshops, seminars and training programs

Establishing, maintaining and using small, HUBZone small, small disadvantaged, women-owned small, veteran-owned small, and service disabled veteran-owned small business source lists, guides and other data for soliciting subcontracts

Monitoring activities to evaluate compliance with the subcontracting plan

C.

Additional efforts: (Please describe.)

5. REPORTING AND COOPERATION:

5.1. Assurances that the offeror will include FAR clause 52.219-8 Utilization of Small Business Concerns (Oct 2014) in all subcontracts that offer further subcontracting opportunities, and that the offeror will require all subcontractors (except small business concerns) that receive subcontracts in excess of $700,000 ($1,500,000 for construction) to adopt a subcontracting plan that complies with the requirements of this clause. The Individual Subcontracting Report (ISR). [ ] Yes [ ] No

5.2. Assurances that the offeror will—

(i) cooperate in any studies or surveys as may be required;

(ii) Submit periodic reports so that the Government can determine the extent of compliance by the offeror with the subcontracting plan;

(iii) Submit the Individual Subcontract Report (ISR) and/or the Summary Subcontract Report (SSR), in accordance using the Electronic Subcontracting Reporting System (eSRS) at http://www.esrs.gov following the instruction in the eSRS in accordance with FAR 52.219-8(d)(10) and 52.219-8(l);

(iv) Ensure that its subcontractors with subcontracting plans agree to submit the ISR and/or the SSR using eSRS;

(v) Provide its prime contract number, its DUNS number, and the e-mail address of the Government or Contractor official responsible for acknowledging or rejecting the reports, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their reports; and

(vi) Require that each subcontractor with a subcontracting plan provide the prime contract number, its own DUNS number, and the e-mail address of the Government or Contractor official responsible for acknowledging or rejecting the reports, to its subcontractors with subcontracting plans.

(vii) The cognizant contracting officer at FSA must receive the report(s) within 30 days after the close of each reporting period.

[ ] Yes [ ] No

NOTE:

When entering your subcontracting information, you must include the email address of the following individuals whom will be reviewing the Subcontracting ISR for Individual Contracts” as well as “SSR Summary Subcontracting Report ”.

Reporting Agency: FSA

Please enter the contracting officer’s email address:

6. RECORDKEEPING

6.1. A description of the types of records that will be maintained concerning procedures that have been adopted to comply with the requirements and goals in the plan, including establishing source lists; and a description of the offeror’s efforts to locate small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns and award subcontracts to them. The records shall include at least the following (on a plant-wide or company-wide basis, unless otherwise indicated):

(i) Source lists (e.g., CCR, Vendor Information Pages (VIP) Database at the Vetbiz.gov web portal (www.vetbiz.gov), to ensure maximum practicable consideration of Veteran-Owned and Service-Disabled Veteran-Owned Small Businesses:), guides, and other data that identify small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns.

(ii) Organizations contacted in an attempt to locate sources that are small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, or women-owned small business concerns.

(iii) Records on each subcontract solicitation resulting in an award of more than $100,000, indicating:

(A) Whether small business concerns were solicited and, if not, why not;

(B) Whether veteran-owned small business concerns were solicited and, if not, why not;

(C) Whether service-disabled veteran-owned small business concerns were solicited and, if not, why not;

(D) Whether HUBZone small business concerns were solicited and, if not, why not; (E) whether small disadvantaged business concerns were solicited and, if not, why not;

(F) Whether women-owned small business concerns were solicited and, if not, why not; and

(G) If applicable, the reason award was not made to a small business concern.

(iv) Records of any outreach efforts to contact:

(A) Trade associations;

(B) Business development organizations;

(C) Conferences and trade fairs to locate small, HUBZone small, small disadvantaged, and women-owned small business sources; and

(D) Veterans service organizations.

(v) Records of internal guidance and encouragement provided to buyers through:

(A) Workshops, seminars, training, etc.;

(B) Monitoring performance to evaluate compliance with the program’s requirements.

(vi) On a contract-by-contract basis, records to support award data submitted by the offeror to the Government, including the name, address, and business size of each subcontractor.

(vii) Contractors having commercial plans need not comply with this requirement.

6.2. In order to effectively implement this plan to the extent consistent with efficient contract performance, the Contractor shall perform the following functions:

(i) Assist small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns by arranging solicitations, time for the preparation of bids, quantities, specifications, and delivery schedules so as to facilitate the participation by such concerns. Where the Contractor’s lists of potential small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business subcontractors are excessively long, reasonable effort shall be made to give all such small business concerns an opportunity to compete over a period of time.

(ii) Provide adequate and timely consideration of the potentialities of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns in all “make-or-buy” decisions.

(iii) Counsel and discuss subcontracting opportunities with representatives of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business firms.

(iv) Confirm that a subcontractor representing itself as a HUBZone small business concern is identified as a certified HUBZone small business concern by accessing the System for Award Management (SAM) database or by contacting SBA.

(v) Provide notice to subcontractors concerning penalties and remedies for misrepresentations of business status as small, veteran-owned small business, HUBZone small, small disadvantaged, or women-owned small business for the purpose of obtaining a subcontract that is to be included as part or all of a goal contained in the Contractor’s subcontracting plan.

7. TIMELY PAYMENTS TO SUBCONTRACTORS

7.1. It is further the policy of the United States that its prime contractors establish procedures to ensure the timely payment of amounts due pursuant to the terms of their subcontracts with small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns.

8. GOOD FAITH EFFORT

8.1. As stated in 15 U.S.C.637(d)(8), any contractor or subcontractor failing to comply in good faith with the requirements of the subcontracting plan is in material breach of its contract. Further, 15 U.S.C.637(d)(4)(F) directs that a contractor’s failure to make a good faith effort to comply with the requirements of the subcontracting plan shall result in the imposition of liquidated damages.

9. SIGNATURES REQUIRED

This subcontracting plan was submitted by:

PRIME CONTRACTOR: _____________________________________________DATE: ____________________

PRINT/TYPE NAME:

TITLE:

DATE:

EMAIL:

This plan was reviewed by:

FSA CONTRACTING OFFICER: ________________________________________DATE: _______________

PRINT/TYPE NAME:

TITLE:

EMAIL:

This plan was reviewed by:

FSA SMALL BUSINESS SPECIALIST: ___________________________________DATE: ________________

PRINT/TYPE NAME:

TITLE:

EMAIL:

This plan was reviewed by:

SBA PROCUREMENT CENTER REPRESENTATIVE:________________________DATE:_____________

This plan was approved by:

FSA CONTRACTING OFFICER: ________________________________________DATE: _______________

PRINT/TYPE NAME:

TITLE:

EMAIL:

10. For Commercial Plans Only:

Effective period of this subcontracting plan is:

______________________________________thru