Attachment_2 _Performance_Work_Statement __Security_Clearance_Monitoring.pdf

Attachment 2, Performance Work Statement: Service Level Agreements for Contractor Employee Clearance Monitoring

SLA # Objective Measurement Standard/Period (w/disincentive (if applicable)

Notes

1 Timely e-Qip submission. Submit e- Qip Initiation form to the COR/ISSO within 24 hours of a contractor employee’s assignment to a Department contract and ensure that the forms are accurate and complete (reference EDARS 3452.239-72). (Time frame may change based upon Departmental policy)

Send a confirmation email to the FSA CO/COR/ISSO and Program Management by 5:00PM of the due date that certifies the success of complete, accurate, and timely clearance submission

95% complete, accurate, and timely submissions over monthly period

Period – Monthly Metric

Disincentive - $5,000 per 6C, $2,500 per 5C, and $500 per 1C over the standard in the reporting period

Example: For a contractor employee reporting for duty Monday, August 17, 2015, e-Qip initiation form must be received by 5:00PM of Tuesday, August 18, 2015.

2 Timely resolution of e-Qip information deficiencies. If any information on forms required by e- Qip are not complete or the submission is returned for any reason, the contractor must resubmit the forms to the COR/ISSO within 7 (reference OM: 5-101) business days or the contractor employee must be removed from the contract

Send a confirmation email to the FSA CO/COR/ISSO and Program Management by 5:00PM of the due date that certifies the success of timely clearance form re-submission or the removal of the contract employee from the contract

99% complete, accurate, and timely re-submission over monthly period

Period – Monthly Metric

Disincentive - $5,000 per 6C, $2,500 per 5C, and $500 per 1C over the standard in the reporting period

3 Clearance Monitoring - When clearance information is returned with clearance type and date issued, monitor contractor employee clearance and employment status under the contract to ensure clearances renewals are submitted 30 calendar days prior to expiration, departed employees are identified

A consolidated report of all employees in the format shown below will be submitted to the COR and ISSO (copy to the CO) within 5 business days following each three month period of performance for identification of changes over the last quarter (new employees, employees

95% complete and accurate over quarterly period

Period – Quarterly Metric

Disincentive - $1,000 per error over

Submittal of quarterly report does not replace timely requests for e- Qip for new employees, monitoring status of clearance/clearance renewal requests, requesting clearance renewals 30 days and removed, and any clearance changes are annotated.

with clearance in process (and status), change in clearance type, and resubmittals for employees 30 calendar days prior to clearance expiration and departed employees).

the standard in the reporting period before expiration, or notification that an employee has departed. COR will spot check quarterly and submit annually to the Security Office for a 100% validation when requested.

4 Timely Submittal of Clearance Renewals. EDARS 3452.239-72 requires contractor employees in High Risk 6 (C) positions to submit clearance packages for re-investigation every five years. Once a contractor employee receives their clearance, an issuance and expiration date will be provided back to the contractor for tracking.

Contractors must submit re-investigation packages to e-Qip 30 calendar days prior to clearance expiration.

A confirmation email to the FSA CO/COR/ISSO and Program Management 30 calendar days prior to the Clearance expiration date that certifies the success of complete, accurate, and timely clearance re-submissions.

95% complete, accurate, and timely submission over quarter

Period – Quarterly Metric Disincentive - $1,000 per error over the standard in the reporting period

Contract or/Subco ntractor Contract Number

Employee Last Name

Employee First Name

Employee Middle Name (if known)

Job Title (indicate if supervisory)

Employee Status (fulltime, part time, temporary, surge, etc.) System(s) Access

Normalized System Name ISSO CO COR NAME

Type of Background

Investigation

Date Investigation was completed/or Investigation

Status

Year Reinvestiga tion Required