Draft_Deliverables_Schedule_Task_Order_0001.xlsx
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- ED-ESE-15-Q-0019
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Task Order 0001 Draft Deliverables Schedule
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| File | Type | Posted |
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| Amendment_0001_to_Sources_Sought_Notice.docx | DOCX document | |
| ESEP150053AP_Master_BPA_PWS.doc | DOC document | |
| Sources_Sought_Notice.doc | DOC document | |
| ESEP150053AP_Task_Order_0001_Draft_PWS.doc | DOC document |
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Deliverables Task By Task ESEP150053AP REMS TA Center DRAFT Task Order 0001 Deliverables Schedule
| Task | Subtask | Description | Deliverable | Quantity / Frequency | Due Date |
| Task 1: Project Management and Administration | Subtask 1A: Participate in Baseline Management Meeting | Baseline management meeting planning | Scheduled meeting, finalized agenda, and electronic version of meeting materials | 1 | No later than 10/15/2015 |
| Task 1: Project Management and Administration | Subtask 1A: Participate in Baseline Management Meeting | Final baseline management meeting materials | Final meeting materials delivered electronically | 1 | No later than 10/15/2015 |
| Task 1: Project Management and Administration | Subtask 1B: Develop and Submit Project Management Plan | Submission of Plan addressing overall project, dissemination, and web site development | Draft plan | 1 | No later than 10/13/2015 |
| Task 1: Project Management and Administration | Subtask 1B: Develop and Submit Project Management Plan | Submission of Plan addressing overall project, dissemination, and web site development | Final, approved plan | 1 | No later than 10/30/2015 |
| Task 1: Project Management and Administration | Subtask 1C: Participate in Baseline Management Meeting | Mid-Year management meeting planning | Scheduled meeting, finalized agenda, and electronic version of meeting materials | 1 | No later than 4/15/2016 |
| Task 1: Project Management and Administration | Subtask 1C: Participate in Baseline Management Meeting | Final Mid-Year management meeting materials | Final meeting materials delivered electronically | 1 | No later than 4/15/2016 |
| Task 1: Project Management and Administration | Subtask 1D: Provide Progress and Performance Reports | Bi-Monthly Performance Reports | Bi-Monthly Performance Reports | 6 | 12/7/15 |
| Task 1: Project Management and Administration | Subtask 1D: Provide Progress and Performance Reports | Bi-Monthly Performance Reports | Bi-Monthly Performance Reports | 6 | 2/10/16 |
| Task 1: Project Management and Administration | Subtask 1D: Provide Progress and Performance Reports | Bi-Monthly Performance Reports | Bi-Monthly Performance Reports | 6 | 4/6/16 |
| Task 1: Project Management and Administration | Subtask 1D: Provide Progress and Performance Reports | Bi-Monthly Performance Reports | Bi-Monthly Performance Reports | 6 | 6/8/16 |
| Task 1: Project Management and Administration | Subtask 1D: Provide Progress and Performance Reports | Bi-Monthly Performance Reports | Bi-Monthly Performance Reports | 6 | 8/10/16 |
| Task 1: Project Management and Administration | Subtask 1E: Provide Annual Progress and Performance Report | Annual Report | Annual Report | 6 | 9/30/16 |
| TASK 2: Information Awareness Activities | Subtask 2A: Dissemination Items | Production of dissemination items | Dissemination Items | Per COR Approved Plan | Within 60 days of award |
| TASK 2: Information Awareness Activities | Subtask 2B: Conference Participation | Conference identification & participation | |||
| Up to two REMS TA Center staff present or exhibit | At least 10 conferences | Time-variable | |||
| TASK 2: Information Awareness Activities | Subtask 2B: Conference Participation | Signage & Booth | Signage & Booth | Signage for up to 3 trainings and booth for exhibits | Exhibit 3 weeks following Baseline Meeting Meeting Signage TBD |
| TASK 2: Information Awareness Activities | Subtask 2C: Develop Social Media Profiles | Identification and development of social media profiles following a COR approved operations plan | Established profiles and COR approved operation plan | Per COR Approved Plan | Established profile and approved operations plan within 60 days of award |
| TASK 2: Information Awareness Activities | Subtask 2C: Develop Social Media Profiles | Updates and posting to social media accounts per COR approved plan | Continuous updates/ posts as applicable | Continuous / Per COR Approved Plan | Continuous postings and updates |
| TASK 2: Information Awareness Activities | Task 2D: Announce REMS TA Center Services and Products | Applicable written announcements, updates and issue descriptions for multiple settings (e.g., blogs, twitter) and supporting database of center users addressing school safety, security, emergency management, and preparedness | Applicable written announcements, updates and issue descriptions for multiple settings (e.g., blogs, twitter) and supporting database of center users. | Up to 15 blogs / announcements | As applicable (e.g., America's PrepareAthon!, Violence Prevention Month) |
| Task 3: Develop, Maintain, and Continually Update Training and Technical Assistance Materials | Subtask 3A: Identify, Collect, and Maintain Resources and Active Referral Links | Collection of applicable resources | Draft list of referrals for OSHS review and approval | 4 times a year | Beginning within first 30 days of award |
| Task 3: Develop, Maintain, and Continually Update Training and Technical Assistance Materials | Subtask 3B: Conduct Needs Assessment | Research or work with REMS TA Center users and partners, to gather information on a specific topic and the related needs by practitioners. | |||
| Applicable report on COR approved topic. | 2 times a year. | Time-variable, as needed | |||
| Task 3: Develop, Maintain, and Continually Update Training and Technical Assistance Materials | Subtask 3C: Research and Develop Time-Sensitive Technical Assistance | Technical assistance support for OSHS, (e.g., research, literature reviews, lectures) | |||
| Applicable OSHS approved topical report: |
• Technical assistance research and reports,
• Literature reviews, and
• Develop presentations
• Up to 15 technical assistance research / analysis / synthesis reports
• Up to 4 literature reviews
• Up to 4 presentations
• Totaling of 20 deliverables
| Time-variable | ||
| Task 3: Develop, Maintain, and Continually Update Training and Technical Assistance Materials | Subtask 3D: Develop and Maintain New Training Products | Development of trainings and training materials for use |
• After download by practitioners
• With the online learning portal
• With in-person, trainings by request •Comprehensive set of downloadable training materials for use by practitioners;
• Comprehensive set of online course materials including online course and related materials.
• Comprehensive set of in-person training workshop materials, including presenter materials and participant materials. • Between 4 and 6 downloadable sets of training materials
• Between 4 and 6 online courses
• Between 2 and 3 in-person trainings (e.g., TBRs) 1 TBR equals 1 online course and 1 downloadable training set • 2 downloadable training materials by 12/16/2016
• 2 downloadable training materials by 3/16/2016
• 2 online courses by 2/17/2016
• 2 online courses by 5/18/2016
• 1st in-person training by 3/23/2016
• 2nd in-person training by 5/18/2016
• Additional training materials, online courses, or TBR by 8/15/2016 Task 3: Develop, Maintain, and Continually Update Training and Technical Assistance Materials Subtask 3E: Develop and Maintain New Resources and Products Develop resources for practitioners (e.g., assessment tool, fact sheets); 4-8 page publications; and guidance. Development of guidance will include facilitation of a working group, conducting research, writing and updating drafts, integrating feedback, formatting with graphic, responding to Federal review, and dissemination. New resources for practitioners (e.g., assessment tool, fact sheets), publications, and new Departmental guidance • Between 2 and 4 new resources / tools
• Between 4 and 6 new publications
• Up to 2 sets of guidance
• With the second set of guidance being equivalent to 2 new resources and/plus 2 new publications • 1st new resource by 11/18/2015 with additional resources being due every 2 months thereafter
• 1st new publication for OCO by 12/22 with additional publications being due every 2 months thereafter
• 1st new guidance document by 6/18/2016
• 2nd set of guidance OR equivalent of combined additional resources, tools, or publications, TBD
Task 3: Develop, Maintain, and Continually Update Training and Technical Assistance Materials 3F: Develop and Update Online, Interactive Tools and Downloadable Software • Update online, interactive tools (EOP assess and EOP evaluate) to include current resources and reflect any updates to federal guidance.
• Develop online interactive tool in online or mobile platform.
• Update and enhance downloadable software
• Develop downloadable software Live online, updated, interactive tools; Live, online new interactive tool, live updates to EOP Assess & EOP Evaluate, updated, enhanced downloadable software, and new downloadable software with milestone deliverables including:
• Phase 1 Deliverables:
1. Summary report of the information; and
2. Detailed description of the tool to be developed, the process for developing the tool, and a timeline including milestones for its development for COR approval.
• Phase 2 Deliverables: A visual / Snapshot of the software to be developed. With COR approval, this would be the foundation for the development of the downloadable software.
• Phase 3 Deliverables: Product description; the Alpha Tool, Alpha Tool Summary Report and Improvement Plan, Beta tool, and Beta Tool Summary Report and Improvement Plan; supporting User Manuals for testing.
• Phase 4 Deliverables: Final, downloadable software tool, live on the REMS TA Center web site and accompanying materials including user manual, registration site, and any resources supporting its implementation by practitioners.
Update EOP Assess and EOP Evaluate Updates and enhancements to EOP Assist 1 new downloadable software with milestone Development of new, interactive tool (for www or mobile platform app)
• Update EOP Assess and EOP Evaluate by 12/2/2015
• Updates and enhancements to EOP Assist with o Milestones plan 11/5 o Final launched 9/30/2016
• Development of new downloadable software for hosting on server o Phase 1 report due 12/1/2016 o Final launched 8/30/2016
• Development of new, interactive tool (for REMS web site or mobile platform app) o Phase 1 report due 4/6/16
TASK 4: Provide Technical Assistance, Trainings, and Support to OSHS Grantees and Other Clients Subtask 4A: Provide Technical Assistance Install and maintain a system for providing individual training and technical assistance, including intensive and customized technical assistance and training to grantees and the grant programs. * Communication vehicles (e.g., phone), process for developing high-quality TA, including gaining expertise, summary reports in bi-monthly report, and electronic records (e.g., emails). Evidence of continual, as needed TA per reports. Phone and email system in place within 2 weeks Approved process for creating and delivering TA and timeline for additional features (e.g., online submission) within one week of Baseline of meeting Approved process for providing grantees with TA and reporting
| TASK 4: Provide Technical Assistance, Trainings, and Support to OSHS Grantees and Other Clients | Task 4B: Provide Trainings to Educational Entities and their Community Partners by Request | Provision of on-site trainings, including pre-registration, logistics and planning support, day-of registration, on-site staff support, up to 2 trainers, materials, and evaluation. | Evidence of training, evaluation summary. | Evidence of up to 80 sessions | Continual |
| TASK 4: Provide Technical Assistance, Trainings, and Support to OSHS Grantees and Other Clients | Subtask 4C: Conduct Training Webinars | Identification of topic and SMEs, facilitation of all advance logistics (e.g., registration page, producing Ppt), TA during webinar, and archive posting to web. | Live archive of webinar and all supporting materials (e.g., resources sheet). | Between 5 to 10 | First webinar by November 18th |
| TASK 4: Provide Technical Assistance, Trainings, and Support to OSHS Grantees and Other Clients | Subtask 4D: Provide Technical Assistance Support to OSHS | Provide technical assistance and training in a variety of manners, including but not limited to presentations, guest lecturing, meeting attendance, assistance with ED-sponsored events including grantee site visits, etc. |
| Applicable evidence per COR, (e.g., agenda, notes) | Evidence of up to 25 occasions | As needed | |||
| TASK 4: Provide Technical Assistance, Trainings, and Support to OSHS Grantees and Other Clients | Subtask 4E: Analyze Annual Reported GPRA Data and Reports | Provide TA and training for developing, collecting, and analyzing GPRA data along with report and tally of final data. | Tool, report, TA evidence. | Up to 2 programs | As needed, TBD |
Task 5: Develop and Maintain a Dynamic, Interactive Web Site Subtask 5A: Maintain and update the REMS TA Center Web Site Maintain and update the REMS TA Center with required features, functions, and characteristics Current updates Phase 1: Mainframe within 5 days with continually updates Phase 2: Majority of resources live, including EOP Assist Phase 3: Online courses portal, interactive tools, Links to REMS TA Center social media profiles (e.g., Twitter) Phase 4: Resource repository, Communities of Practice, site wide search engine.
Phase 1: Mainframe within 5 days of award, with continually updates Phase 2: Within 30 days of award Phase 3: Within 45 days of award Phase 4: Within 60
| Task 5: Develop and Maintain a Dynamic, Interactive Web Site | Subtask 5B: Provide On-Line Training Services | Maintain a secure learning portal | Current updates | Continuous | Within 45 days of award and continuous thereafter |
| Task 5: Develop and Maintain a Dynamic, Interactive Web Site | Subtask 5C: Develop Communities of Practice Feature | Maintain CoP and provide technical assistance to its users. | Current updates | Continuous | Within 60 days of award and continuous thereafter |
| Task 5: Develop and Maintain a Dynamic, Interactive Web Site | Subtask 5D: Web, CoP, And Twitter Chats | With COR approval, plan and conduct online chats on Web, Twitter, and or CoP. | Discussion summary. | Up to 20 times. | TBD, As needed and COR approved. |
| Task 5: Develop and Maintain a Dynamic, Interactive Web Site | Subtask 5E: Develop and Maintain Web-based, Searchable Data Repository of Tools on REMS TA Center Web Site for all Visitors | With COR approval, maintain and update the repository. | Quarterly recommendations for additions to repository with updates. | Up to 4 times. | First report due 11/1/2015 |
| Task 6: Virtual and In-Person Meetings, Trainings, and Conferences | Subtask 6A: Provide and Utilize an Expert Database | With COR approval, update and populate database, organize by SME, expertise, and past experience to support collaborative efforts as needed. | Quarterly recommendations and updates as needed or applicable. | Up to 4 quarterly reports and updates as needed. | First report due 11/1/2015 |
| Task 6: Virtual and In-Person Meetings, Trainings, and Conferences | Subtask 6B : Sponsor Virtual Meetings or other Distance-Based Discussions and Trainings | Conduct virtual meetings by computer with multiple features and functions. | Planning and logistics (e.g., invitation with link, Ppts), customer service and TA during meeting, discussion summaries and related materials (e.g., resources sheet). | Between 20 and 30 virtual meetings | First no later than 11/30 |
| Task 6: Virtual and In-Person Meetings, Trainings, and Conferences | Subtask 6C: Plan and Support Meetings | Plan and provide all logistical support for meeting with COR approval and provide post meeting summary. | Managing SMEs; materials produced including invitation, registration, agendas, Ppts, name badges, table tent cards, onsite registration, meeting materials, and summaries. | Up to 3 meetings | TBD, as need and approved by ED and COR. |
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