Evaluation_of_Offers_-_Attachment.pdf

52.212-2 – Evaluation of Offers -- Commercial Items (January 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Although price is an important factor, technical merit is significantly more important than price. As technical merit becomes more equal, price will become a more significant factor. The Contracting Officer will determine whether any difference in technical merit is worth the difference in price. The following factors shall be used to evaluate offers:

Evaluation Criteria

Criteria Points

Technical Evaluation Criteria

1. Quality of Technical Plan 30

2. Quality of Past Experience and Performance 25

3. Quality of Key Personnel 15

4. Quality of Management Plan 15

Business Type Criteria

5. Small Business Partnership 15

Total 100

Quality of Technical Plan (30 points)

The evaluation of the Technical Plan factor will assess the extent to which an offeror's proposal demonstrates a sound, practical methodology for meeting the full scope of technical requirements anticipated to accomplish the performance objectives, tasks, and requirements as specified in the Performance Work Statement (PWS).

The Technical Plan factor is subdivided into the following two sub-factors of equal importance:

Technical Understanding: The extent to which the offeror demonstrates an understanding of the work. In making the evaluation, the Government will consider an offeror's knowledge of the specifications in the PWS in terms of the concept, purpose, importance, salient operational procedures, inherent problems and ideas for solutions.

The evaluation will include an appraisal of the contractor's knowledge of the PWS’s relationship to other factors considered necessary to present an understanding and contractor's ability to accomplish these services. Evaluation will take into account the offeror’s knowledge in specific areas of technical competency outlined in the PWS. (15

Points)

Soundness of Technical Approach: The extent to which the proposal describes the offeror’s proposed approach to comply with each of the performance objectives, tasks, and requirements as specified in the PWS. Evaluation will also take into account any suggestions and solutions by the offeror to anticipated problems with the requirement.

(15 Points)

Quality of Past Experience and Performance (25 points)

The extent to which the offeror presents evidence of the quality and breadth of experience in the following areas (15 points):

o Experience working with educational agencies, community organizations, and families;

o Experience hosting an educational support center;

o Experience hosting national and regional conferences and meetings;

o Experience developing publications for the purpose of information dissemination;

o Experience working with panels of experts and practitioners o Experience working with interagency governmental initiatives;

o Experience hosting web sites, listserves, hotlines;

The extent to which the offeror’s reputation, based on past performance reports, is demonstrated in terms of quality, problem resolution, cost control, timeliness, management and coordination of project partners, business relations, and customer service. Past performance should be supported by complete and appropriate references.

The Department reserves the right to conduct its own Past Performance evaluation based on reports obtained through the Past Performance Information Retrieval System (10 points).

Quality of Key Personnel (15 points)

The extent to which the offeror presents evidence of educational background, professional preparation and successful prior experience of key personnel that indicate that each has the knowledge, skills and ability to successfully carry out the specific tasks in this PWS, especially as directly related to the required knowledge, skills and abilities for the proposed assigned tasks. (10 points)

The extent to which the offeror presents evidence of educational background, professional preparation and successful prior experience of the Project Director that indicate that he/she has the knowledge, skills, and ability to successfully carry out and direct the specific tasks in this PWS. (5 points)

Quality of Management Plan (15 points)

The extent to which the strength of the management plan documents the offeror’s ability to achieve the objectives of the proposed project on time, including clearly defined responsibilities, timelines, and milestones for accomplishing project tasks. (8 points)

The extent to which the proposal demonstrates a management control system for maintaining quality control in the areas of planning, scheduling, budgeting, managing and reporting. The extent to which the proposed quality control processes and methods are logical, effective, easily monitored, and ensure high quality performance. The extent to which the proposal identifies details for communication with the program office and meetings with outside parties. (7 points)

Small Business Partnership (15 Points)

Offerors who present an agreement with at least one subcontractor who is factually proven to satisfy one or more of the following socio-economic business types will receive 15 points for this evaluation criterion. The relevant business types include: small disadvantaged business (SDB);

woman-owned small business (WOSB); service disabled veteran-owned small business

(SDVOSB); and HUB Zone small business (HUBZone). Offerors not meeting the requirements for one or more of these business size and socio-economic categories will receive 0 of the available 15 points for this criterion.

If the offeror is itself one of these socio-economic small business types, they will receive the full

15 points and will not need to identify one of these specific socio-econonomic small business concerns as a subcontractor partner. These offerors will not receive any type of “extra-credit” or score adjustment in the event that they do identify one of the specified socio-economic small business types as a subconctractor.

The Government will evaluate small business type by reviewing the offeror’s current Online

Representations and Certifications Application (ORCA) located at www.sam.gov.

Proposal Risk

In addition to the numerical rating of the technical merit of the offeror‘s proposal, the Proposal

Risk factor assess the risks and weaknesses associated with each offeror‘s proposed approach to performing the requirements stated in the PWS. This rating is an overall assessment derived from the technical evaluation and is driven by each of the sub-factors with the technical factor.

Therefore, in assessing proposal risk, the offeror‘s proposed approach will be rated as follows:

Adjective Description

Low Risk Any proposal weaknesses have little potential to cause disruption of schedule and/or degradation of performance. Normal contractor effort and normal Government monitoring will probably minimize any difficulties.

Moderate Risk Approach has weaknesses that can potentially cause some disruption of schedule and/or degradation of performance.

However, special contractor emphasis and close Government monitoring will probably minimize any difficulties.

High Risk Approach has weaknesses that have the potential to cause serious disruption of schedule and/or degradation of performance even with special contractor emphasis and close Government monitoring.

Price

The business proposal will be evaluated to determine if the offeror’s price is fair and reasonable.

Specifically, the business proposal shall contain complete information in sufficient detail for the

Government to make a price reasonableness determination.

http://www.sam.gov/

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an Offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the Offer, shall result in a binding contract without further action by either party. Before the Offer’s specified expiration date, the

Government may accept an Offer (or part of an Offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)