Greater Orlando Aviation Authority Page 1 of 13 OAR’s General Scope of Services for Construction EDC – 35 April 2026

Greater Orlando Aviation Authority

Document No: GOAA-EDC - 35

Title: OWNER’S AUTHORIZED REPRESENTATIVE GENERAL SCOPE OF SERVICES

FOR PROGRAM MANAGEMENT AND CONSTRUCTION MANAGEMENT

SECTION 1 – GENERAL

1.0 Purpose

This EDC-35 further defines the Program Management and Construction Management scope of services required from the Owner’s Authorized Representative (OAR) under both the OAR Agreement and the specific project’s Contract for construction as applicable.

1.1 Basic Definitions

The capitalized terms used herein which are as defined in the Agreement and the Contract and shall have the same meaning throughout the Agreement and Contract. In addition, the following terms shall have the meanings indicated wherever used in the Agreement and the Contract.

1.1.1 Designer

The term “Designer” shall have the same meaning as the term “Consultant” as defined in the Agreement. The Designer will utilize EDC-09 GOAA Designer General Scope of Services for design and construction services.

1.1.2 General Provisions

The term “General Provisions” means the Owners Division 0 specifications for the non-federal construction Contract and both the Division 0 specifications and the GP-10 through GP-130, inclusive, specifications for the federal construction Contract, on projects for which OAR services are required. All scope required of the OAR in the General Provisions are incorporated by this reference.

1.1.3 Inspector

The term Inspector shall mean the OAR’s personnel responsible for inspection of the Work during construction to ensure compliance with the contract documents.

1.2 Coordination

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1.2.1 The Services to be performed by the OAR require the OAR, the Designer and the Contractor to work together harmoniously. The OAR, the Designer and the Contractor shall respond fully and promptly to each other’s requests for information and advice, and each shall give due consideration to the advice and suggestions of the other. The OAR, Designer and Contractor shall cooperate with one another in all matters. If the OAR, Designer or Contractor disagree on any matter, they shall promptly refer the matter to the Owner for resolution.

1.2.2 The OAR is required to coordinate with other OARs, contractors and designers working on adjacent and/or concurrent projects to resolve issues related to the Work. The OAR is also required to coordinate among the various departments of the Owner, the Owner’s tenants, the airlines and all other organizations which may be affected by the Work. The OAR is responsible for anticipating when this coordination is required and the parties that are affected, and for notification of the Owner that the coordination is required. When requested by the Owner, the OAR shall proceed with initiating the coordination, including all follow-up necessary to ensure successful resolution of the issues.

2.0 Scope of Services

The OAR shall provide construction management, coordination and inspection services, including contract administration, monitoring of project cost and schedule, document control, change management, design review/management, Owner direct procurement of equipment / material, compliance monitoring and reporting, grant reporting, schedule analysis, independent 3rd party inspection and testing, commissioning, closeout management, operational readiness and coordination of the Work with the Owner’s ongoing operations and its other contractors that may have adjacent Work, and other duties as assigned.

2.1 General Requirements

2.1.1 The Services of the OAR shall be performed under the general direction and control of the Owner’s designee. The OAR shall perform all Services in accordance with the Owner’s Policies and Procedures.

2.1.2 The OAR shall perform the Services required pursuant to the Owner’s General Provisions and all other related Contract Documents including General Conditions of the Design Build Contract as applicable.

2.2 Construction Coordination

2.2.1 Review the plans and specifications for the Work and other related projects and advise the Owner of possible errors, omissions and conflicts. The OAR shall have no responsibility for the design of modifications or corrections to the plans and specifications.

However, the OAR is responsible for investigating and proposing possible solutions to the Owner when errors, omissions and conflicts are discovered.

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2.2.2 Review the Contractor’s proposed access and staging plans and ensure compliance with the requirements of the contract documents. Coordinate the Contractor’s plans with the current requirements of the Owner to ensure the least interference with the functions of the Owner’s operating facilities, the airlines, the FAA, the TSA, tenants, other airport users and other construction contracts.

2.2.3 Review the Contractor’s proposed construction schedule in accordance with the contract documents. Review each of the Contractor’s periodic Progress Schedules and ensure that each schedule accurately reflects the actual status and progress of the Work. If the Contractor has not achieved the progress anticipated by the approved schedule, make recommendations to the Owner of action considered necessary to ensure timely completion of the Work, and issue a written request to the Contractor for their plan to meet the approved schedule.

2.2.4 Review the Contractor’s proposed key personnel and organization chart prior to commencement of Work, and ensure compliance with the requirements of the Contract Documents.

2.2.5 Review the Contractor’s subcontractors and material suppliers list, and ensure compliance with the requirements of the Contract Documents. Investigate and object if a reasonable basis exists with any person or entity, notify the Contractor and Owner in writing.

Assist the Owner with the Contractors replacement of the person or entity.

Obtain copies of all Disadvantaged Business Enterprise (DBE) subcontracts. Enforce all DBE commitments and reporting requirements. Coordinate with the Owner's Office of Small Business Development for performance of all Commercially Useful Function and Davis Bacon interviews as applicable. Monitor compliance with Equal Employment Opportunity (EEO) and Affirmative Action workforce reporting. Monitor compliance with certified payroll and payment reporting requirements. Enforce Contractor compliance with Buy American, such as obtaining a waiver from the FAA and compliance with other federal regulations as applicable.

2.2.6 Review, and negotiate as necessary, the Contractor’s Schedule of Values to reach a mutually acceptable form prior to the first Application for Payment.

2.2.7 Establish and maintain orderly project files, in accordance with EDC 15, for all Work related information, including all correspondence, reports, Requests for Information (RFIs), Requests for Clarifications (RFCs), Requests for Change Orders, photographic records of the progress and quality of the Work, shop drawings and other submissions, contract documents including all addenda and change orders, Daily Reports from all Inspectors and all other project-related documents. OAR shall utilize the Owner’s Project Management Information System (PMIS) once implemented.

2.2.8 Establish and maintain an accurate submittal log for all the submittals required by the contract documents. The log shall, as a minimum requirement, document the date that

Greater Orlando Aviation Authority Page 4 of 13 each submittal is received from the Contractor, the date that each submittal is transmitted to the Designer by the OAR, the date that the Designer responds to each submittal to the OAR, the date that the OAR returns each reviewed submittal to the Contractor and the status of the returned submittal. The OAR is responsible for transmitting the submittals to the Designer and for expediting the Designer’s review and return of the reviewed submittals to the OAR. In addition to and concurrent with the Designer’s review of the Contractor’s submittals, the OAR is also responsible for thoroughly reviewing each submittal to ensure both compliance with the contract documents and compatibility with actual conditions on the project site. In the event that there is disagreement between the OAR and the Designer over the acceptability of a submittal, the OAR shall first consult with the Designer and attempt to resolve the disagreement. If agreement is not achieved, the OAR shall refer the issue to the Owner for direction. The OAR is responsible for ensuring that all the submittals required for each specific area of Work have been submitted and approved (or approved as noted) prior to the Contractor performing the Work covered or affected by the submittal.

2.2.9 Keep accurate and detailed written records, updated monthly, of the progress of the Work during all stages of planning and construction, including, but not limited to, a description of the quality and progress achieved by the Contractor over the preceding month; a summary of pertinent issues, including those raised in the Inspectors’ Daily Reports; the percentage of completion of the Work by both elapsed time and by actual Work completed; the number and amount of change orders approved and pending approval; an overall cost report for the construction contract which includes the current approved contract amounts, the amount spent to date and the estimated cost to complete the contract; a schedule analysis indicating whether the Work is on schedule, and if not, the OAR’s best estimate of the actual completion time and date; photographic records of the progress and quality of the Work; and a quality issues list tracking all unresolved issues, including the current status of each issue, and the action recommended to resolve it. OAR shall provide quality assurance oversight. Quality issue tracking is to be maintained by the OAR throughout the project construction (from NTP issuance to final completion), with a system providing centralized access & collaboration by the project team, which will transition to the Owner’s punch list prepared by the OAR as required for Partial Occupancy and Use Agreements (POUAs) (if applicable), Substantial Completion (SC) and Final Completion (FC).

2.2.10 Update the Owner’s monthly reports, which as a minimum shall include a brief narrative description of the Work completed by the Contractor over the preceding month, a statement of whether or not the Work is proceeding on schedule, and if not, the OAR’s estimated of the estimated actual contract time and completion date. When requested by the Owner, prepare additional monthly reports that may be required (TSA and FAA reports, for example).

2.2.11 Prepare Requests for Clarifications (RFCs) to the Designer when clarification or interpretation of the plans and specifications is determined by the OAR to be necessary.

Expedite a timely response from the Designer for all RFCs. Process, track and respond to all Requests for Information (RFIs) submitted by the Contractor. If necessary, forward only those

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RFIs which the OAR cannot answer directly to the Designer, and expedite a timely response from the Designer. Ensure that appropriate responses are provided to the Contractor on a timely basis for all RFIs, with copies of all RFI responses provided to the Designer. In the event that the OAR does not agree with the Designer’s proposed response to a RFI or RFC, and if subsequent direct discussion between the OAR and the Designer fail to resolve the disagreement, the OAR shall present to the Owner a description of the issue, the position of the Designer and Contractor, and the OAR’s recommendation to resolve the issue.

2.2.12 Review all Contractor requests for Contract Modifications in the Work, including adjustments to the Contract Sum. Provide copies immediately to the Owner and Designer for review and coordinate the recommendations prior to responding to the Contractor in writing in a reasonably prompt manner. At the Owner’s request, implement the Owner’s procedures for the preparation and processing of change orders by obtaining proposals from the Contractor, reviewing the proposals against independent cost estimates prepared by the OAR for the modification; reconciliation / negotiation, if necessary, and preparation of the change order agenda for approval by the Owner. The OAR will ensure timely processing of the CO through the Owner’s procedures and signature process within 30 calendar days after the Owner’s approval; unless a time extension is given by the Owner. If the proposed change order is discretionary (not specifically required for successful completion of the Work), the OAR shall prepare and secure the Owner’s approval of a Bulletin / Owner requested change prior to proceeding with negotiation and preparation of the change order, including preparation and processing of the Scope Modification for GOAA approval along with the Strategic Operational Risk Index assessment as applicable. Bulletins shall be prepared by the OAR and Designer using the Owner’s standard form. Each bulletin shall include a brief description of the required Work and a conceptual cost estimate. If the Contractor does not agree with the CO then assist the Owner in issuing a Construction Change Directive (CCD). For Work that is of a critical nature and/or time sensitive, the OAR will assist the Owner with a Field Change Order (FCO).

The OAR will have authority to order Minor Changes in the Work, with Owner approval, not involving adjustment in the Total Contract Price or Contract Time.

2.2.13 Prior to approval of each Application for Payment, review the Contractor’s submittals of the updated Progress Schedule, and updated version of the As-Built Drawings, prepared by the Contractor reflecting all items of Work for which the Contractor is seeking payment. Also ensure that a complete set of as-built documents is being maintained by the Contractor on site, including all plans, specifications, ASIs, RFIs, change orders, shop drawings and other contract documents, and that these as-built documents have been updated to accurately reflect the Work which has already been completed. OAR is to verify compliance with certified payroll and other compliance reporting requirements.

2.2.14 Prior to the end of each pay period, the OAR shall conduct a robust pencil review of each Contractor’s Application for Payment with the Contractor, and establish agreed-upon expectations for the submission. The OAR is responsible for certification that the Application for Payment correctly reflects the actual progress of the Work and for unit price contracts, certification that the quantity of Work completed on the Application for Payment reasonably

Greater Orlando Aviation Authority Page 6 of 13 corresponds to the actual Work completed. The OAR shall assist the Contractor and Owner with evaluation and determination of the Work being complete and the Contractor’s request for retainage reduction. Expedite processing of the Applications for Payment, including securing the timely signature of the Contractor, and when required, the Designer. Submit the OAR approved Application for Payment to the Owner for processing and payment following the most current Owner procedures and utilizing the most current forms (REFERENCE

PROCESS/FORMS).

2.2.15 Maintain detailed cost accounting records in accordance with the contract documents and the Owner's accounting procedures for all Work performed by the Contractor on force account (time and materials, unit cost, or similar basis).

2.2.16 Prepare, unless otherwise requested by the Owner, all required correspondence and reports, including correspondence with the Designer, Contractor and other entities relating to the Work.

2.2.17 Plan, schedule and conduct Pre-Construction meetings, job coordination meetings, conferences, special meetings and presentations as required to resolve such matters as procedures, progress, problems and scheduling. Take minutes of each for distribution to the Contractor, Designer, Owner and all meeting participants.

2.2.18 If the Owner has included the requirements for a Dispute Review Board (DRB) in the contract documents, the OAR shall coordinate directly with the DRB and the Contractor to schedule DRB meetings and site visits, including the preparation and distribution of minutes of DRB meetings to the Owner, Contractor and DRB In the event that a DRB hearing is requested by either the Owner or the Contractor, the OAR shall prepare, or assist the Owner as necessary to review and update, the information required to be submitted to the DRB in advance of the hearing, including a detailed description of the dispute and the Owner’s position regarding resolution of the dispute. The OAR shall present the Owner’s position during the DRB hearing unless otherwise directed by the Owner.

2.2.19 Coordinate with the Contractor, Designer and Owner in the preliminary inspection process to determine if the Contractor has meet the requirements for Partial Occupancy and Use Agreements (POUAs) (if applicable), Substantial Completion (SC) and Final Completion (FC) prior to setting the date for the actual inspections. OAR is to manage the SC process, including arranging notices, walks and documentation using the most current Owner forms.

Once the inspection has been completed, prepare the appropriate certification for signatures.

Prepare final, consolidated Owner’s Substantial Completion punch list, compiling items from all parties including the OAR, Designer, Owner, and others, along with items from the Contractor’s punch list, and expedite completion of the punch list Work by the Contractor.

2.2.20 Prior to Substantial Completion, review and, when in accordance with the contract documents, approve the final red-lined, as-built drawings submitted by the Contractor, and transmit these approved drawings to the Designer for production of the Record Documents.

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Review and approve the Record Documents prepared by the Designer, including conformance to the Owner’s CADD standards. Turn the approved Record Documents over to the Owner.

2.2.21 Prior to Substantial Completion, review, including requesting and expediting the Designer’s review when required, and, when in accordance with the contract documents, approve the Operations and Maintenance manuals, warranties, training, and all other data required by the contract documents from the Contractor as a condition of Substantial Completion. Also verify all required permits have been finalized and closed with certificates of completion / occupancy issued as condition of Substantial Completion.

2.2.22 Review the safety program developed and implemented by the Contractor and periodically checks the adherence of the Contractor to this program. The OAR shall immediately notify the Owner of the failure of the Contractor to adhere to this program. In the event that the OAR observes unsafe conditions that endanger personnel, the OAR is authorized to order immediate correction of the unsafe condition by the Contractor and, if necessary, to assist the Owner with the issuance of a Stop Work order until the condition has been corrected. OAR shall provide safety assurance oversight.

2.2.23 Take such action as required, including issuing a rejection of Work, to prevent installation of Work, material or equipment which has not been properly approved or which otherwise fails to conform with contract documents and inform the Owner promptly of such action and the reasons for and outcome of such action. This action shall include immediate verbal notification of the Contractor that the Work is non-conforming followed as soon as possible thereafter by written confirmation by issuing a Job Memorandum (JM). All such incidents shall be thoroughly recorded in the Inspector’s daily reports, including photographs and/or videos of the non-conforming Work. The OAR will assist the Owner with the issuance of a Stop Work order until the non-conforming Work has been corrected.

2.2.24 Confer with the Contractor, Designer, governmental building inspection agencies, environmental regulatory agencies and all other permitting authorities with jurisdiction over the Work to identify all permits that are required to complete the Work. Assist in the coordination of Contractor's obligation to obtain and comply with all required permits, licenses and certificates.

Ensure that all required permits have been obtained by the Contractor and that these approved permits are displayed on site prior to start of any Work covered by such permits. Ensure that the Permit Documents and Plans are kept at the site and properly stored. Determine the inspection frequency, standards and procedures that will be applicable for each permit, and ensure that the Contractor has successfully completed all of these requirements. At the completion of the project, coordinate with the Contractor and the Designer to ensure that all permits have been successfully closed by the authority having jurisdiction over each permit.

2.2.25 In the event that the interpretation of the meaning and intent of the plans and specifications becomes necessary during construction, the OAR shall, on behalf of the Owner, consult with the Designer, ascertain the Designer’s interpretation and report to the Owner the

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Designer’s interpretation, the Contractor’s interpretation and that of the OAR. Such report shall be in sufficient detail so that the Owner may make a final determination on the issue.

2.2.26 In the event any claim is made or any action brought in any way relating to the Work, the OAR shall diligently render to the Owner all assistance which the Owner may require, such as assist the Owner in reviewing, evaluation and documentation of claims. If the OAR considers these services to require additional fee or other compensation, then written notice of the anticipated additional fees must be submitted to the Owner within five (5) working days of the Owner’s request for assistance.

2.2.27 Determine the need for and recommend to the Owner the institution of default procedures against Contractor including the OAR’s recommended remedies for completing the Work. Determine the assessment of actual or liquidated damages in accordance with the contract documents. If necessary, assist the Owner in selecting an alternate Contractor to perform defaulted Work or requiring sureties to assure completion of the Work, and assist in determining back charges or other costs to be assessed against the contractor/surety.

2.2.28 Communicate, schedule and coordinate all service, shut down or disruption to public services, and existing systems interruptions

2.2.29 Communicate, schedule and coordinate all welding, cutting, burning, soldering, or any hot work.

2.2.30 Perform such other services directly or indirectly related to the Work as may from time to time be reasonably requested by the Owner.

2.2.31 Provide closeout management services following project contract document requirements and utilizing the most current Owner procedures and forms (REFERENCE PROCESS/FORMS). OAR to verify that all closeout documentation submitted by the Contractor is reviewed, approved, and transmitted to the Owner as required prior to the project achieving Substantial Completion and Final Completion as applicable.

2.3 Inspection and Testing

2.3.1 Perform technical inspection, including all required acceptance and threshold testing and inspection, verifying that the materials furnished and Work performed are in accordance with the plans and specifications and all other contract documents.

2.3.2 Each inspector is required to have available at the location of the Work a complete, up to date copy of the contract documents, plans, specifications, permits and approved submittals for the Work being inspected, including change orders, ASIs and RFIs.

The inspector must have thoroughly reviewed the requirements of these documents prior to the Contractor’s start of Work in the area under inspection, and must understand both the requirements of the contract documents and the Contractor’s plans for constructing the Work.

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The Inspector must also have determined all inspection and testing required by the contract documents for the Work being inspected, and must be prepared to perform these tests and inspections on a timely basis. The Inspector must be capable of immediately recognizing if the Work being constructed conforms to the contract requirements.

2.3.3 Each Inspector shall maintain a daily job diary or log book describing all Work accomplished each day, using the Owner’s standard forms. The reports must be complete, accurate and legible, and must, as a minimum, include the following information for both the Contractor and each subcontractor working in the area under inspection: a description of the specific Work activities being performed with reference to the specific activity numbers and/or activity descriptions in the Contractor’s schedule for the Work and reference to the appropriate plans and specifications that show the contract requirements for the Work; the specific locations of the Work by activity; the number of personnel by trade and position and the number of hours worked by each; the type, size and quantity of equipment and the number of hours each item of equipment was in use; the major equipment and material incorporated in the Work, including observations of its condition prior to and after installation; a complete description of any delays experienced by the Contractor including an explanation of the cause of the delay; a list of material and equipment deliveries, including a description of the condition of each; a full description any corrective work or rework which may be underway; a description of observed inefficiencies and/or labor difficulties; a description of weather conditions and impacts, if applicable; a list of all visitors to the site, including visiting officials, agencies, inspectors and jurisdictions; a description of daily activities, decisions, observations which may be relevant to the Work; specific observations of any difficulties, issues, poor practices or any other condition which could affect the quality of the Work and the cost to construct it; a complete description of safety issues, including any unsafe conditions, procedures or accidents; and photographic records of the progress and quality of the Work, and of all conflicts and issues related to the Work.

2.3.4 Each Inspector shall keep accurate records of the progress of the Work to support the Contractor’s periodic Applications for Payment. For unit price contracts, the Inspectors must maintain measurement of all pay item quantities, including those quantities completed each day.

For lump sum contracts, the Inspector shall estimate the percent complete for each line item of Work as broken out in the Schedule of Values.

2.3.5 The Inspector must be familiar with the Contractor’s schedule for the Work, and must perform all duties in a manner that will promote the timely progress of the Work. All inspection and testing shall be performed expeditiously and failures shall be reported immediately to the Contractor and followed up in writing. Inspections of each phase of the Work, starting with initial layout is required.

2.3.6 All materials and permanent equipment arriving on the project site must be inspected prior to incorporation into the Work to ensure that it meets the requirements of the contract documents. Both the Contractor and the Owner shall be advised immediately of all

Greater Orlando Aviation Authority Page 10 of 13 materials and equipment that are discovered to be damaged or not in accordance with the contract documents.

2.3.7 Ensure that all necessary permit inspections required are satisfactorily performed.

3.0 Qualifications and Experience

3.1 General

3.1.1 The OAR shall maintain in good standing for the duration of the contract all of the certifications and licenses required by this specification for the OAR’s personnel.

3.1.2 The qualifications required of the OAR are project specific, but in all cases, the OAR’s personnel shall be experienced in the coordination, administration and inspection of similar construction projects. All documentation required to demonstrate experience requirements shall be provided to the Owner for review and acceptance. Unless otherwise approved in writing by the Owner, the OAR’s personnel shall meet or exceed the qualifications and experience requirements defined in the following sections. Regardless of qualifications, all personnel of the OAR are subject to the Owner’s approval and must be removed from the project upon written direction of the Owner.

3.1.3 In general, inspectors must have relevant amounts of experience and/or education and/or educational degree commensurate with the project. Owner’s Department Manager will make the determination whether a proposed inspector has the level of knowledge and skills required for the project and these qualifications shall be defined in the OAR’s proposal.

3.1.4 Specific types of projects may require specialized inspectors and testing in addition to those described in the following paragraphs.

3.2 Project Manager

3.2.1 The OAR’s Project Manager must have a four year bachelors or higher degree in engineering, architecture, construction management or other related fields from an accredited university with a minimum of 5 years experience as a project manager on similar construction projects, or a high school diploma with a minimum of 10 years of progressive construction experience including a minimum of 5 years experience as a project manager on similar construction projects.

3.3 Civil Inspector (Airfield, Roadway, Earthwork, Utilities, Infrastructure)

3.3.1 The Civil Inspector will inspect airfield, roadway, earthwork, utilities and infrastructure portions of projects to ensure compliance with the contract documents. This will include excavation, embankment and other earthwork construction; airfield pavement

Greater Orlando Aviation Authority Page 11 of 13 construction, including runways, taxiways and aprons; in-pavement airfield lighting systems;

roadway pavement construction; airfield and roadway utility systems, including storm water and drainage facilities, reclaimed and potable water systems, sanitary sewer systems and lift stations, underground duct banks for power, lighting and communications systems; pavement marking; maintenance of traffic for both highway and airfield; recording the Work and materials used and calculation of actual quantities of Work completed for the Contractor’s periodic Applications for Payment; and other civil construction Work associated with the construction of airfield and roadway projects.

3.3.2 The Civil Inspector must have a high school diploma and a minimum of 5 years of experience in civil construction similar to the Project. The experience time may be reduced by the owner if the Inspector has an appropriate 4 year engineering degree.

3.3.3 The Civil Inspector must be qualified through the Florida Department of Transportation (FDOT) Construction Training and Qualification Program (CTQP) for the types of Work that will be inspected. Certifications from the American Concrete Institute (ACI) as a Concrete Transportation Construction Inspector and the American Association of Highway and Transportation Officials (AASHTO) will be accepted in lieu of CTQP qualifications for the specific types of Work covered by those certifications.

3.4 Building Inspector

3.4.1 The Building Inspector is a general inspector that will inspect all phases of the construction of buildings, including the coordination of inspection of specific systems and components of the building by specialized inspectors, to ensure compliance with the contract documents. This will include inspection of the foundation and structural framing; build-out of exterior skin and interior space; building finishes; fire safety, including fire and smoke alarm systems, fire sprinklers, smoke control systems and fire exits; all building systems, including power, water, sewer, communication, security, building management and all other systems; and all mechanical and plumbing systems, including HVAC systems.

3.4.2 The Building Inspector must have a high school diploma plus a minimum of 5 years of progressive construction experience including a minimum of 5 years experience as a Building Inspector on similar construction projects. The experience time may be reduced by the owner if the Inspector has an appropriate 4 year engineering or architectural degree.

3.4.3 The Building Inspector must possess and maintain certification by the Florida Building Code Administrators and Inspection Board (BCAI) as a Standard Inspector – Building.

If the proposed Building Inspector does not have this certification, the BCAI certification must be obtained within 6 months of the start of the assignment and the Building Inspector must have one or more of the following certifications prior to the start of Work:

• International Code Council (ICC) as a Commercial Building Inspector

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• American Construction Inspectors Association (ACIA) as a Registered Construction Inspector

3.4.4 A Building Inspector inspecting fire protection systems must also possess and maintain a Florida Municipal Fire Safety Inspector’s certification.

3.5 Electrical Inspector

3.5.1 The Electrical Inspector will inspect the construction of electrical systems and equipment to ensure that they are constructed safely, and in compliance with applicable codes and the contract documents. Electrical Inspectors will also inspect building systems, including fire and smoke alarms, security systems, paging systems, communication systems, building management systems and other building systems.

3.5.2 The Electrical Inspector must have a high school diploma and either a minimum of 2 years of college level training in electrical engineering plus a minimum of 5 years of progressive electrical construction experience on similar projects or 2 years of industry training in electrical design and installation plus a minimum of 10 years of progressive electrical construction experience on similar projects. Electrical Inspectors for airfield lighting and signage projects must also have a minimum of 5 years experience in the construction of in-pavement, constant current airfield lighting systems.

3.5.3 The Electrical Inspector must possess and maintain certification by the Florida Electrical Contractor’s Licensing Board (ECLB) and one or more of the following:

• Journeyman Electrician certificate valid in the state of Florida, or

• International Code Council (ICC) as a Commercial Electrical Inspector.

3.5.4 The Electrical Inspector must be knowledgeable of the requirements of the National Electrical Code and State of Florida and City of Orlando electrical codes.

3.6 Mechanical Inspector

3.6.1 The Mechanical Inspector will inspect the construction of mechanical systems and equipment, including all HVAC, hydronic piping, plumbing, piping, kitchen and other mechanical systems to ensure that they are constructed safely, and in compliance with applicable mechanical and plumbing codes and the contract documents.

3.6.2 The Mechanical Inspector must have a high school diploma and a minimum of 2 years of technical training on HVAC and plumbing systems plus a minimum of 5 years of progressive mechanical construction experience on similar projects. The experience time may be reduced by the Owner if the Inspector has an appropriate 4 year engineering degree.

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3.6.3 The Mechanical Inspector must have current certification through one or more of the following:

• International Association of Plumbing and Mechanical Officials (IAPMO) Plumbing and Mechanical Inspector certifications, or

• International Code Council (ICC) as a Commercial Mechanical Inspector and a

Commercial Plumbing Inspector

3.6.4 The Mechanical Inspector must be knowledgeable of the requirements of the Uniform Mechanical Code, the Uniform Plumbing Code and all applicable State of Florida and City of Orlando mechanical codes.

3.7 Testing Laboratories and Technicians

3.7.1 If the OAR uses the services of a testing laboratory or firm, it must be certified by the appropriate agency specified for the testing Work and as required by the contract documents. The testing laboratory or firm shall not be associated with either the Designer or the Contractor on this project.

3.7.2 The personnel who perform testing and laboratory services for the OAR must be fully certified by the appropriate agencies specified for each particular type of testing and analysis required. The OAR shall provide documentation of this certification to the Owner prior to the start of testing and analysis services.

Greater Orlando Aviation Authority Page 1 of 4 Engineering Procedures EDC-27a April 2026

Document No: GOAA-EDC – 27a

Title: GOAA ENGINEERING PROCEDURES

Outline of activities for Engineering Senior Project Managers and Program Management and Construction Management scope services required from the Owner’s Authorized Representative (OAR) consultants to assist upon request.

Design

General

Scope, Budget and Schedule.

Communication Engineering & Construction Information System - BI-Weekly Reports Grants – FAA/FDOT Engineering Document Control (EDC)

Project Initiation Phase

Project Evaluation

Start-up (EDC-03)

Design Advertise & Award

Advertisement Phase

Grant Process Interface (EDC-24)

Advertise for Professional Services (LOI) (EDC-05,EDC-19, EDC-20)

Pre-Proposal Conference (EDC-21) Professional Services Committee (EDC-25) Board Approval of Ranking

Agreement Phase

Negotiation for Public Solicited Design (EDC-12) Base Agreement Addendum or Amendment

Negotiation for Continuing Designer (EDC-12)

Addendum or Amendment

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Agreement Execution (EDC-16)

Grant Process Interface DBE/MWBE/LDB Approval Construction Committee (EDC-18) Board Approval Contract Team

Design Phase

Design Notice to Proceed (EDC-29)

Document Controls

Master Design Guidelines Design Review Committee CAD Standards (EDC-02) Project Deliverables (EDC-06) Design Services Check List (EDC-08) Designer’s General Scope of Services (EDC-09) Deliverables Matrix (EDC-10) Technical Review (EDC-11)

Document Submittals (EDC-02, EDC-06, EDC-11, EDC-

22, EDC-28, EDC-30, EDC-33)

Data Collection 30% 60% 95%

Grant Process Interface (EDC-23) 100% Conformed

Administrative

Master Program Schedule (MPS)(EDC-03c) Cost Estimating Master Capital Project Cost Report (EDC-17) Scope Modifications (EDC-04) Obsolete.

Schedule Modifications (EDC-13) Obsolete.

Funding – Construction Finance Oversight Committee Permits (EDC-22) Invoice Review Files(EDC-15)

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Bid & Award

Bidding Phase

Grant Process Interface (EDC-23)

Public Advertisement for Bids (EDC-07, EDC-20) Pre-Bid Conference (EDC-26) Addendum Bid Opening (EDC-26)

Continuing Contract Request for Bids

Solicitation Negotiation Pre-Bid Conference (EDC-26) Addendum Bid Opening (EDC-26)

Bid Analysis

Original Bid Documents Copying of Bids

Contract Phase

Grant Process Interface (EDC-23) DBE/MWBE/LDB Approval Construction Committee (EDC_18) Board Approval Contracts Team Contract Document

Construction

Pre-Construction Phase

Design Contract Administration Proposal Pre-NTP Meeting Implementation Meeting Pre-Construction Conference Design Issue Support

Project Close-out Phase

Project Manager Coordination

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Record Documents Acceptance

Greater Orlando Aviation Authority Page 1 of 6 Engineering Procedures EDC-27b April 2026

Document No: GOAA-EDC – 27b

Title: GOAA ENGINEERING PROCEDURES

Detailed outline of activities for Engineering Senior Project Managers and Program Management and Construction Management scope of services required from the Owner’s Authorized Representative (OAR) consultants to assist upon request.

Design

General

Scope, Budget and Schedule These are the key components to Design Project Management.

All the processes are in place to track and support these criteria.

Communication This is the fourth and just as important component to Design

Project Management.

The success of the projects lies within clear two-way communication.

Written formats work fine for the contracts, but verbal communication brings the best results during the Design Phase.

Engineering & Construction Information System - Bi-Weekly Reports

This database is where all project key information and status is recorded and utilized to communicate to management. It is a tool for the Project Manager to track the status of his projects. The OAR shall utilize the Owner’s Project Management Information System (PMIS) once implemented.

The format re-enforces the control of the Scope, Budget and Schedule.

Grants – FAA/FDOT – See Manuals (available) The FAA and FDOT have criteria and process required to be followed for projects funded through them.

The criteria are spelled-out in separate manuals. The criteria are to be interfaced with Engineering’s procedures, not to supercede

it. Key interface points are included in the process.

The GOAA Manager of Contracts & Grants is to be the interface point for all communications with the FAA and FDOT. The Deputy Executive Director of Maintenance signs all documents being transmitted to these agencies.

Engineering Document Control (EDC) – See Manual or Electronic File The majority of the standard documents to be utilized in the

Project Management process are located here.

The format has been modified to include instructions for utilizing each document.

Other documents will be added for easy access.

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Project Initiation Phase

Project Evaluation Review project request for scope definition. Visit the site for confirmation that all criteria of the proposed scope are included in the project request. Review any discrepancies with the project sponsor to determine their intent.

Analyze the budget for completeness and accuracy. Does it match the scope? Are the dollar values reliable?

Confirm the available of funding.

Confirm the type of funding. This will impact the project approach, schedule and budget in the Start-up Package.

Start-up – EDC-03 The Start-up is comprised of Project Assessment Form, Project Data Form, Preliminary Project Schedule and the Preliminary Project Budget.

Discussions on each.

Design, Advertise & Award

Advertisement Phase Florida State statutes apply. If AIP funded, then FAA criteria is applied (EDC-24).

Design OAR services may be required at this stage. The Design OAR will follow these GOAA Engineering Procedures.

This phase is for projects with a construction value over $500,000 or for initial selection of a Continuing Consultant or Contractor.

Grant Process Interface – If AIP funded. (EDC-24) Independent Design Fee estimate is performed. (FAA) The FAA Civil Rights Office copied on the independent estimate with DBE participation calculated. (see form in FAA Manual) They will issue approval to advertise through the DBE Department.

Advertise for Professional Services (LOI)

Prepare Approval to Advertise Form – EDC-05a Prepare the Advertisement. Utilize standard form

(EDC-19a).

Prepare letters to Publications. Utilize instruction for placing advertisements (EDC-20).

Pre-Proposal Conference

Prepare Pre-submittal manual. Utilize standard forms (EDC-21).

Utilize standard minutes and meeting attendance forms. These will be distributed to all attendees.

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Professional Services Committee (PSC)– See GOAA Policy 120.10 LOI’s are received and distributed to the PSC and all other members of the Review Team (EDC-25).

Utilize Standard forms, Memo to the Committee, Letters of

Interest Evaluation Matrix (EDC-25).

Perform reference checks. Utilize standard form (EDC-

25).

Board Approval of Ranking

Agreement Phase Agreements are used for Professional Services.

Negotiation for Public Solicited Design

Prepare a Negotiations Package. Utilize standard forms. EDC-12

Interface with Contracts Team.

Base Agreement – Explain Format. EDC-12a Addendum or Amendment – Explain what is required

(EDC-12c).

Negotiation for Continuing Designer (EDC-12b)

Addendum or Amendment All work to a continuing designer will be by an

Addendum or Amendment.

Agreement Execution (EDC-16)

Grant Process Interface – If AIP (FAA) or JPA (FDOT) funded.

Negotiated Agreements issued to Agency for approval of fee.

DBE/MWBE/LDB Approval Construction Committee – forms (EDC-18)

Submit Original proposals to Construction Committee

Board Approval Contracts Team

The point of contact is Kathy Anderson.

Kathy compiles and follows through the execution process.

Design Phase

Design Notice to Proceed The GOAA/Owner Team issues all Notice to Proceed letters. They can not issue the NTP until the Agreement is fully executed.

DESIGN KICK-OFF MEETING (EDC-29)

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Document Controls Master Design Guidelines – See Manuals or Electronic Files Design Review Committee – See GOAA Policy 120.04 CADD Standards – EDC-02

CAD review - See standard form EDC-11b.

Project Manager is responsible.

Project Deliverables – EDC-06 Design Services Check List – EDC-08 Designer’s General Scope of Services – EDC-09 Deliverables Matrix – EDC-10 Technical Review – EDC-11

Who does technical review?

Process of submittal log-in and who is notified.

Project Manager is responsible for compiling and follow-up with individuals who have not timely responded.

Bid Phase Addenda need to follow technical review process.

Document Submittals

(EDC-02, EDC-06, AND EDC-11)

Data Collection 30%

All permit requirement established (EDC-22) 60%

Project Manager prepares Division 0 documents. Utilize the Data information sheet for Project Front-End Documents (standard form – EDC-28, EDC-30, EDC-33).

Liquidated Damages. Utilize the standard form for these calculations. (EDC-30)

Disput Resolution Board (DRB). Utilize the standard form for these calculations

95% Grant Process Interface - If AIP (FAA) or JPA (FDOT) funded.

Finalize all permit documents (EDC-22) Submit the Authority’s 95% (Agency’s 90%) documents and Engineer’s Report (EDC-23) to FAA and/or FDOT.

They will issue comments and approval to advertise.

100% Conformed

Master Program Schedule (MPS) (EDC-03c) Cost Estimating

All projects will have cost estimating.

These services include estimates at the 30,60,95 and

100% submittals. They also will provide assistance and opinion of the Bid.

Standardize format at 30%.

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Reconciled estimate summation sheets will be distributed to Construction Finance.

Master Capital Project Cost Report (EDC-17) – Obsolete.

Data Management supports Senior Project Managers in maintaining Engineering’s reports.

CIP maintains their own.

Format instructions and new form for tracking Scope

Modifications. Obsolete.

Scope Modifications – EDC-04 Obsolete.

Schedule Modifications – EDC-13 Obsolete.

Funding – Construction Finance Oversight Committee – See

GOAA Policy 120.091.

Permits - EDC-22

Designers for all projects are to identify the required permits.

Project Managers are to track on the Permit Requirements Form (EDC-22) and in their BI-Weekly reports.

Invoice Review Two-day review turn-around.

Exceptions.

OAR involvement

Files All filling in the Engineering and CIP areas follows the same basic format. See form EDC-15.

Bid & Award

Bidding Phase State statutes apply. If AIP funded, then FAA criteria is applied.

Grant Process Interface– If AIP funded EDC-23.

The FAA Civil Rights Office copied on the analysis of the 95% estimate with DBE participation calculated. (see form) They will issue approval to advertise.

Public Advertisement for Bids Approval to Bid form – EDC-07

Project Manager prepares approval to bid form, and supports Projects Information Group with letters to the Publications

(EDC-20).

Pre-Bid Conference – EDC-26 Addendum

Include pre-bid conference minutes.

Bid Opening

Project Manager to open meeting by reading standard bid opening statement. See Form EDC-26.

Utilize the standard bid summary sheet. EDC-26 Senior Project Manager to modify as necessary.

Continuing Contract Request for Bids Solicitation Negotiation

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Pre-Bid Conference - EDC-26 Addendum Bid Opening - EDC-26

Bid Analysis Project Manager to review all bids with the Designer.

Deviations from the latest revised estimate are to be reviewed with the apparent low bidder(s). The deviations will be identified and explained as to why.

Original Bid Documents

To be turned over to Engineering Records for filing in to the safe.

Copying of Bids

Project Manager to ensure a GOAA representative copies the bids and distributes. They may have assistance from the OAR.

Contract Phase Grant Process Interface - If AIP (FAA) or JPA (FDOT) funded. EDC-

Negotiated Agreements issued to Agency for approval of fee.

DBE/MWBE/LDB Approval.

Construction Committee (EDC-18) Board Approval Contracts Team Contract Document

Construction

Pre-Construction Phase Design Contract Administration Proposal – assist Construction with process.

Assisit Projects Information Group Pre-NTP Meeting – if required Implementation Meeting Pre-Construction Conference

Construction Phase All technical change orders, bulletins, etc. are to be submitted for

Technical Review.

If City Permit modification is required, then plans need re-submittal to

Engineering prior to City submission.

Project Close-out Phase

Project Manager Coordination Record Documents Acceptance

Document No: GOAA-EDC – 09A

Title: A/E BACKCHARGE PROCESS

SECTION 1 – OBJECTIVE

1.0

To establish the process through which an Architectural/Engineering (A/E) firm providing design services for the Authority may be responsible for the cost of any changes or impacts incurred during construction in the event that the cause assigned to a Change Order, by the Authority,…