ED0047882 - APS-TD-MSD Laser Cleaning System SOW.pdf

Statement of Work

Fermi National Accelerator Laboratory 1

APS-TD Laser Cleaning System Preparation Date: 4/29/2026

Date: 4/29/2026

Preparing Organization: APS-TD/MSD, Fermi Forward Discovery Group, LLC (FFDG)

Document Number: ED0047882

Document Approval

Signatures Required Date Approved

Originator: Ivan Sanchez, Engineer As in Teamcenter

Reviewer: Sherry Baketz, Project Engineer -

Reviewer: Johnny Staffa, Division Safety Officer -

Reviewer: Matt Spaw, Laser Safety Officer -

Approver: Thomas Strauss, Accelerator Support Group Supervisor As in Teamcenter

Revision History

Revision Date of Release Description of Change

- - Initial Release

Fermi National Accelerator Laboratory 2

Table of Contents

1. INTRODUCTION AND SCOPE

2. REQUIREMENTS/SPECIFICATIONS

3. DELIVERY SCHEDULE AND HOLD POINTS

4. REPORTING/MEETING REQUIREMENTS

5. QUALITY REQUIREMENTS

6. ACCEPTANCE

6.1. Subcontractor Testing

7. WARRANTY

8. SHIPPING

9. LIST OF ATTACHMENTS

APPENDIX A

A.1 ACRONYMS

Fermi National Accelerator Laboratory 3

1. INTRODUCTION AND SCOPE

The Magnet Systems Group provides support to repair, refurbish, and build water cooled conventional magnets for the accelerator complex at Fermilab as well as for other national labs. The laser cleaning process will save time and is a more sustainable alternative compared to conventional abrasive cleaning techniques. This SOW outlines the requirements for a laser surface preparation and cleaning system for the Prospective Offerors (hereafter referred to as “The Subcontractor”), including deliverables with The Buyer, Fermi Forward Discovery Group (FFDG).

2. REQUIREMENTS/SPECIFICATIONS

Table 1 lists the technical requirements for this procurement.

The subcontractor may request modifications that would simplify fabrication, decrease costs, or improve performance of the deliverable. Any requests for deviations and/or exceptions shall be consistent with Clause 5 – CHANGES AND MODIFICATIONS as identified in the Terms and Conditions provided in the RFP documents.

Fig. 1. Laser Cleaning System Diagram

Table 1: Technical Requirements Requirement # Requirement Statement

The system shall remove dirt, grease, resin, stains, rust, coating, through non-abrasive, non-contact use of an ablative, dual axis, continuous wave, fiber laser cleaning technique.

2 The System shall remain portable and allow for locking of transport wheels when in park and / or operational.

3 The system shall be no bigger than 4’ long, 3’ wide, and 4’ tall (excl. control towers).

4 The system shall include a control interface for mode selection and allow for parameters to be set and adjusted accordingly.

Fermi National Accelerator Laboratory 4

Requirement # Requirement Statement

The system shall include two light towers (Red, Yellow, Green), one located at the instrument and a second to be routed outside the enclosure with a 50’ cord that can be disconnected for transport, as shown in system diagram under Fig. 1.

6 The system shall have integrated cooling with system to prevent / alert of overheating.

Hand-held laser shall be easy to operate, not exceed 10lb, and/ or be perceived as acceptable for longer periods of operation with added features (Ex. Power Grip, Double Handle, trigger strip, etc.). A weight support system is required for heavier handheld laser weights.

8 Hand-held laser shall allow for gloves to fit properly and enable interface to be held without slipping.

10 System shall prevent unwarranted access and incorporate an emergency stop.

11 System to have necessary labels denoting certification, identification, and relevant safety warnings.

12 Handheld Laser Cable length from laser supply to hand-held and from laser supply to power source to be between 6’ – 24’ as shown in system diagram under Fig. 1.

13 System operating voltage: 3 phase 220VAC, 60Hz, 50Amps.

14 System working temperature conditions: 50 ~ 104º F.

15 System working humidity conditions: ≤ 81%RH.

16 Laser shall be capable of performing at 2000W of nominal average output power.

17 Provide Service Manual and Maintenance Requirements/Kit as applicable

3. DELIVERY SCHEDULE AND HOLD POINTS

The subcontractor shall provide a schedule for delivery and lead times of final product(s).

4. REPORTING/MEETING REQUIREMENTS

The subcontractor shall submit a written subcontract status report to FFDG’s Technical Representative bi-weekly.

5. QUALITY REQUIREMENTS

• System shall comply with OSHA Laser Hazards, General Industry (29 CFR 1910).

• System shall comply with IL Administrative Code Title 32 Energy, Subchapter b Part 315.

• Subcontractor shall provide proof of NRTL certification and / or provide an inspection of assembly.

• Subcontractor shall provide start up, initial training required to operate the system on-site at FNAL.

• Subcontractor shall offer a preventative maintenance program with the system.

Fermi National Accelerator Laboratory 5

6. ACCEPTANCE

6.1. Subcontractor Testing

The Subcontractor shall provide a demonstration of the functionality upon request.

7. WARRANTY

Contract deliverables shall be free of manufacturing defects for a period of minimum 12 months after component delivery.

8. SHIPPING

• All items shall be packaged to protect them from shipping and weather damage.

• All items shall be clearly marked with contents [contract line item(s)], and weight (including units)

• This delivery shall comply with INCOTERMS 2020 Rule

9. LIST OF ATTACHMENTS

Table 6: Attachments Number Description Revision/Date

APPENDIX A

A.1 ACRONYMS

ARO After Receipt of Order

FNAL Fermi National Accelerator Laboratory

FFDG Fermi Forward Discovery Group, LLC

MED Manufacturers Exception Document

RFI Request For Information

RFP Request For Proposal

SOW Statement of Work