EBSP 2.0 Industry Day Announcement.pdf

EBSP 2.0 Explosive Detection System (EDS) Industry Day Announcement

Transportation Security Administration (TSA) Electronic Baggage Screening Program (EBSP)

Industry Day Participant Requirements for

EBSP 2.0 Explosive Detection Systems (EDS) Functional Requirements Document (FRD)

Important Dates

Event Date Submission Requirements

Industry Day Registration Deadline

3:00 PM EDT on Friday, January 10, 2025

3 representatives and entrance criteria – See Section 7.0 for details

Industry Day 9:00 AM EDT on Wednesday, March 4, 2025

N/A‐ See Section 3.0 for details

Questions/Feedback Due 3:00 PM EDT on Wednesday, April 1, 2025

N/A‐ See Section 8.0 for details

1.0 Introduction

The TSA is hosting an Industry Day in support of EBSP 2.0 EDS. This next generation of EDS are intended to make improvements in detection, cybersecurity, and open architecture, while continuing to fulfill EBSP’s legislated mission requirement of screening 100% of checked baggage. The program has successfully completed its mission since the end of 2003, testing, procuring, deploying, and maintaining checked baggage screening systems and its infrastructure at approximately 430 U.S. federalized commercial service airports.

2.0 Purpose:

The purpose of this Industry Day is to inform potential vendors on the next EDS qualification opportunity and review and solicit feedback on the proposed innovations and changes to existing capabilities.

3.0 Event Description:

Date: Tuesday, March 4, 2025

Location: This Industry Day event will be held in‐person only, at the TSA headquarters. TSA will provide additional location information prior to the event.

TSA intends to cover proposed innovations and changes to existing capabilities for the next qualification opportunity and the notional schedule leading up to the opening of the qualification window.

4.0 Agenda and Meeting Materials:

The agenda will be finalized and sent out to all timely registered attendees that have met the entrance criteria requirements prior to the event and delivered alongside the meeting invitation.

The Industry Day will be dedicated to an overview of the changes to existing requirements. If determined necessary, the TSA will schedule additional discussions regarding the next generation of classified detection requirements.

Additionally, TSA will be laying out its plan for future industry feedback opportunities and the latest projected schedule for the opening of the qualification window.

5.0 Required Criteria for Attendance:

Participation in the Industry Day is limited to those who are working for (a) current TSA Checked Baggage EDS manufacturers, (b) potential TSA Checked Baggage EDS manufacturers, (c) third party screening technology manufacturers and (d) potential explosives detection algorithm developers that have analogous experience in technology readily adaptable to the checked baggage environment.

To be considered for attendance, each company must submit a short summary of the company’s background including any relevant EDS projects and other pertinent information that will show a, b, c, or d above. The total page count for this Project List and Summary shall not exceed one (1) page, per Section 7 below.

Attendance at this event is subject to TSA’s sole review and discretion.

5.1 Security Requirements for Attendance:

As part of this event, the TSA may present Sensitive Security Information (SSI) regarding EBSP 2.0 EDS.

The goal of sharing this information is to ensure industry understands both the requirements and their operational/mission context, allow industry to ask questions, and to provide the opportunity for early engagement and product development. Only those participants that are accepted by the TSA to participate in this Industry Day based on the attendance criteria will be eligible for vetting.

The process to gain access to SSI is as follows:

SSI may be presented as part of this Industry Day. Potential participants must obtain specific authorization to obtain SSI. SSI will not be available or otherwise provided or disclosed to any person not specifically authorized to receive it.

A. Senior Corporate Official. Each participant (and subcontractor/team member) must separately designate in writing to the TSA Contracting Officer a single, corporate official who will serve as the single point of contact for sensitive information. This individual must certify that all appropriate protections will be followed, only authorized individuals will have access to sensitive information, and that those individuals adequately understand their responsibilities to protect this information. Should the TSA decide to provide industry with SSI documentation, this official must also certify to the TSA Contracting Officer every 60 days that all appropriate protections have been followed, only authorized individuals have access to sensitive information, and that those individuals with access adequately understand their responsibilities to protect this information. A copy of this certification shall also be emailed to RFP.Access@tsa.dhs.gov. This official will also ensure that the TSA Contracting Officer is notified of staffing changes or circumstances in which individuals no longer need access to SSI.

B. Participant Responsibility. The TSA will review the System for Award Management (SAM) to ensure that the corporate entity would not otherwise be precluded from receiving a contract award. While this review does not replace the responsibility determination required by FAR part 9, it may prohibit participants from receiving SSI information during the pre‐solicitation phase.

C. Criteria for Release. As part of this Industry Day, SSI may only be presented to individuals who have successfully passed a Security Threat Assessment. This assessment may include a verification of site facility clearance in the National Industrial Security Program (NISP), contractor suitability determination or other federal background investigation, individual security clearance(s), and if required, a criminal history records check (CHRC) and/or a check against terrorism or other databases.

D. Information Requirements. Consistent with the criteria for release described above, any

Industry Day participants’ Senior Corporate Officials must provide the appropriate information to the TSA as identified below. Note that this requirement applies likewise to any prospective subcontractor, joint venture partner, or “team” company whose access to the specified SSI and subsequent input into a planned proposal is necessary to prepare and complete the proposal.

All information must be emailed to RFP.Access@tsa.dhs.gov. This information will be handled in accordance with the applicable Privacy Act System of Records Notice (SORN), DHS/TSA 002, Transportation Security Threat Assessment System (T‐STAS), noted in Paragraph F, below.

1. Senior Corporate Officials shall complete and provide all information outlined in

Attachment 1‐ TSA Vetting Request for all employees who will attend the Industry Day.

This information must be provided in a single password protected Microsoft Excel spreadsheet emailed to EBSPIndustryDay@tsa.dhs.gov. The password for the password protected spreadsheet shall be sent to EBSPIndustryDay@tsa.dhs.gov in a separate email, at the same time.

E. Privacy Act Statement. The TSA will use the information provided to conduct a security threat assessment on individuals who seek access to SSI. The information will be shared within DHS with personnel who need the information to perform their official duties. Additionally, DHS may share the information with law enforcement, intelligence, or other government agencies as necessary to identify and respond to potential or actual threats to transportation security in accordance with the routine uses identified in the applicable Privacy Act System of Records Notice (SORN), DHS/TSA 002, Transportation Security Threat Assessment System (T‐STAS). This SORN was last published in the Federal Register on August 11, 2014, and can be found at 79 FR 46862‐46866. Authority: 49 USC 114. Furnishing this information is voluntary. However, failure to furnish the requested information may delay or prevent the completion of your security threat assessment, without which you may not be granted access to the SSI.

F. Notification of Assessment. Individuals who receive a successful Security Threat Assessment will be eligible to receive SSI. If it is determined that covered individuals are not eligible to receive access to SSI based on the threat assessment, the TSA will provide the company point of contact notification that the individual does not qualify to receive SSI. Appeal of the determination will not be permitted due to the time sensitive nature of the process; however, the corporate or other entity may nominate another individual to receive SSI access and participate in the Industry Day. If an individual is determined to be a security threat and the individual believes that the results of the screening are inaccurate, he or she may request access to their records by submitting a Privacy Act Request through TSA’s Freedom of Information Act (FOIA) internet site at: https://www.tsa.gov/foia/requests. However, due to the demanding schedule, the TSA will not delay an event to resolve these issues.

G. Non‐Disclosure Agreements. Each participant requesting access to SSI as specified herein will be required to execute a Non‐Disclosure Agreement (DHS Form 11000‐6). The executed forms shall be provided with and as part of the submission of information reflected in Paragraph E above.

The participant should understand that individuals granted access to SSI and signing a non‐ disclosure agreement are bound by the terms of that agreement indefinitely, notwithstanding their employment status or any other background checks or clearances granted by any Government agency. Additionally, submission of a Non‐Disclosure Agreement for this Industry Day does not substitute for required NDAs later in the contracting or post‐award periods.

6.0 Registration:

Space is limited to 40 attendees in total.

Satisfaction of the Required Criteria for Attendance, registration for the event, and acceptance by TSA is required. Due to space limitations, attendance is limited to only three (3) representatives from each accepted organization.

Attendees shall register electronically by submitting the required information specified below to the following email address: EBSPIndustryDay@tsa.dhs.gov no later than 3:00 PM EDT on Friday, January 10, 2025, no exceptions.

At the time of registration, attendees may also submit any questions they would like to see addressed at the Industry Day for consideration by TSA. TSA offers no guarantees these topics will be covered, but it may guide the development of any materials for this Industry Day or for future industry engagements.

7.0 Entrance Criteria:

Description Format

Institution/Company Name and Institution/Company Type (i.e., manufacturer, academia, private sector organization, small business, non‐profit organization, FFRDS, Department of Energy National Laboratory, or other federally funded entity) (1 page)

Microsoft Word or Excel

Names, Titles, Sensitive Security Information (SSI) Vetting Information of Representatives, and NDAs (Limited to three (3) persons. Vetting information must be provided on Attachment 1, TSA Vetting Request. NDA Form 11000‐6, Attachment 2, must be completed for each Representative.)

1) Attachment 1‐ TSA Vetting Request (single document for all attendees, must be Password Protected)

2) Attachment 2‐ NDA Form 11000‐6

Project List and Summary See Section 5.0 for required information (1 page)

Microsoft Word or Adobe PDF

Due to TSA restrictions on the size of emails, ensure that all emails submitted are less than 5MB. If the submission exceeds 5MB, please divide into multiple emails and include in the subject line the Institution/Company name and # of # emails.

There will be no exceptions to the time and date on which responses are due, unless determined otherwise by the Government.

TSA will send a confirmation email with Industry Day details and any required documents to those who are accepted by TSA to attend this Industry Day.

8.0 Post Industry Day

Vendors are allowed to submit feedback and comments regarding Industry Day via email to EBSPIndustryDay@tsa.dhs.gov, no later than 3:00 PM EDT on Tuesday, April 1, 2025, if desired. TSA does not anticipate providing responses to post Industry Day feedback submissions.

**Disclaimer‐ This Industry Day is being held for market research and vendor engagement.

Attendance is voluntary and the Government will not pay for attendance or travel. Vendors responding to this announcement are solely responsible for all expenses associated with their responses to this announcement and with attendance. **