EasiBuy_Reverse_Auction_Procedures_-_Onslow_Water_and_Sewer.pdf

REVERSE AUCTION INFORMATION

Onslow Water & Sewer Authority (ONWASA) will accept bids for 2026 Treatment Chemicals using an online Reverse Auction Process managed and hosted by EASiBuy, LLC (hereinafter referred to as “EASI”).

• Sealed response documents without pricing information for 2026 Treatment Chemicals, will be received by the ONWASA through the OpenGov platform on August 31, 2026, 2:00pm

• Pricing for 2026 Treatment Chemicals will be received via the Reverse Auction process scheduled to take place on September 4, 2026, 10:00am

The Reverse Auction will be conducted in accordance with the ONSWASA purchasing provisions and the specifications for this Bid. The Reverse Auction will be the process used to determine final pricing. By submitting a bid through the Reverse Auction process, the bidder agrees to abide by the terms and conditions of the ONWASA policies and procedures for the purchase of goods and services, the terms and conditions of the Reverse Auction and the terms and specifications for this bid.

A condition of participation in the Reverse Auction is that vendors complete all bid proposal forms and be deemed responsive to all requirements and responsible to perform the services or to provide the goods. Such determination will be a pre-requisite to participation in the Reverse Auction event.

REVERSE AUCTION PROCEDURES

• EASI will provide notice to each bidder through telephone or email regarding the bidder’s inclusion or exclusion from the qualified bidders list. This will be the official invitation to participate in the Reverse Auction.

• EASI will work with the bidder to prepare for the auction event. Preparation may include, but is not limited to: configuration of the auction computer system, testing of the bidder interface, review and discussion of Online Reverse Auction event procedures and other documentation, and training.

• During the Online Reverse Auction event, only those bidders on the qualified bidders list will be allowed to participate. EASI will provide the necessary administrative support to ensure that the integrity of the auction event is not compromised.

• EASI will keep an event record, which will include the prices offered by the bidders.

• The EASI bidder interface will be configured such that a bidder will not know the identity of competing bidders.

• EASI will begin the event through electronic notification to all qualified bidders. Bidders may submit multiple prices during the event. The lowest price offered by each qualified bidder will become the price portion of the bid response.

• Bids must be submitted by, or under the direction of, an authorized representative of the bidder.

• The auction event will have a scheduled stop time. The event may be extended if bids are received within a predetermined amount of time prior to the scheduled stop time.

Specific procedures on time extension will be contained in the event procedures that will be reviewed and discussed with all qualified bidders during training.

• The event will conclude at either the scheduled stop time or at the time at which all extensions are completed, whichever is later.

• After the conclusion of the auction event, ONWASA will consider the qualifications summary and the price offered during the auction event to determine the lowest responsive and responsible bidder.

REVERSE AUCTION TRANSACTION FEE

The bidder with whom the Onslow Water & Sewer Authority (ONWASA) enters into a contract agrees to and is required to pay a transaction fee to EASI pursuant to the Terms & Conditions signed and returned to the ONWASA prior to the bid response due date. The fee will be One percent (1.00%) of the contract amount.

Awarded Supplier Reporting and Payment Terms and Conditions: The Awarded Supplier will be responsible to pay the Transaction Fee of 1% to EASI for all payments received from the Buyer, any of its political subdivisions or any other entity (the “Buying Agent”) resulting from this bidding event or subsequent contract. Awarded Supplier is required to enter into the Solution all Buying Agent payments received (the “Payment” or “Payments”) and all Purchased Items within ten (10) days of the end of each month. If Awarded Supplier fails to enter Buying Agent payment information by the 10th of the month EASI will charge to Supplier’s Preferred Transaction Fee Payment Method an amount equal to one month of the overall contract value estimated by the Buying Agent times the Transaction Fee percentage.