EAC-Evaluation-Communication.pdf
PDF 144 KB Posted
- Attached to
- Communications Services- cancelled
- Solicitation number
- EACEAC25MOR004
- Issued by
-
US Election Assistance Commission
About this file
This document details the evaluation criteria for a federal contract opportunity issued by the Election Assistance Commission (EAC) for communications services. The evaluation process uses a best-value approach with three primary factors: Technical Acceptability (50% weight, Pass/Fail), Past Performance (25%), and Price (25%). Technical evaluation is binary, requiring proposals to meet all minimum technical requirements outlined in the Statement of Work, while past performance will be assessed based on similarity of previous work, quality of deliverables, and customer satisfaction. Price evaluation will focus on reasonableness and alignment with proposed effort, with the lowest-priced technically acceptable proposal likely to be selected.
The solicitation emphasizes transparency, requiring all evaluation factors and criteria to be included in the solicitation document. The EAC reserves the right to adjust evaluation weights based on procurement needs. Offerors must submit proposals electronically by May 9, 2025, at 1:00 PM ET, with questions due by May 1, 2025, at 2:00 PM ET. The opportunity is specifically targeted at small business vendors and seeks comprehensive communications services including strategic media support, message development, media content creation, social media engagement, crisis communications, and creative design.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment_0001_EACEAC25MOR004.docx | DOCX document | |
| Acknowledgment_Form_Amendment_0001_EACEAC25MOR004.docx | DOCX document | |
| SOW-Communications (final 04.22.2025).pdf |
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EAC Evaluation Criteria
The Government intends to award a contract resulting from this solicitation to the responsible offeror whose proposal is determined to provide the best overall value to the Election Assistance Commission (EAC), considering price and other evaluation factors.
Best value is achieved through a tradeoff between technical merit and price. The EAC seeks a contractor whose solution demonstrates a strong understanding of the requirements, offers high-quality, cost-effective services.
Technical Evaluation Proposals will be reviewed to determine whether they clearly demonstrate the offeror’s understanding of the scope, approach, and deliverables required under the SOW. The technical review is binary (Pass/Fail). Only those passing this stage will move forward to price and past performance evaluation.
Past Performance Evaluation Past performance will be assessed based on:
• Similarity and complexity of previous work
• Quality and timeliness of deliverables
• Customer satisfaction and contract compliance Evaluators may consider information obtained from references provided by the offeror, CPARS, and other sources.
Price Evaluation
Price will be evaluated for reasonableness and alignment with the level of effort proposed. Among technically acceptable offers, the Government will select the proposal that offers the best combination of past performance and price.
EAC reserves the right to adjust weights and evaluation priorities based on the unique needs of each procurement. The following principles apply:
Evaluation Factor Weight Pass/Fail Description
Technical Acceptability 50% Pass/Fail The proposal must meet all minimum technical requirements outlined in the SOW.
Past Performance 25% -- Assess previous successful contracts and client satisfaction.
Price 25% -- The proposal with the lowest price that passes technical acceptability will be selected.
Document Your Criteria All evaluation factors and criteria must be included in the solicitation to ensure transparency and enable offerors to tailor their proposals accordingly. The evaluation team will document the rationale for all ratings and selections made during the evaluation process.
| Price Evaluation |
| Price will be evaluated for reasonableness and alignment with the level of effort proposed. Among technically acceptable offers, the Government will select the proposal that offers the best combination of past performance and price. |
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