E53_MISC_JOFOC_FAR_6_103_JA26-00211_Redacted_1.pdf
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- Solicitation number
- 140A0126P0059
About this file
This is a Justification for Other Than Full & Open Competition (J&A) document for a sole source contract award.
The Bureau of Indian Affairs, Great Plains Regional Office (GPRO), Cheyenne River Agency (CRA) is procuring road grooming services for maintenance of over 300 miles of gravel roads using non-CDL licensed personnel. The requirement is being awarded as a sole source contract to Road Groom Manufacturing LLC, located at 601 E First Street, PO Box 97, Grundy Center, Iowa 50638 (UEI: RHV2F19D6UL1). The contract type is firm-fixed price for a new requirement, with Purchase Request Number 44050976. The statutory authority cited is FAR 6.103-1, establishing that only one responsible source and no other supplies or services will satisfy agency requirements.
The justification demonstrates that Road Groom Manufacturing is the only manufacturer offering road groomers operable using either a 4WD 3/4 pickup or tractor, providing operational flexibility for agencies with limited heavy equipment access or CDL-trained operators. Competing manufacturers focus on Contour Road Groomers and Front Lift Groomers designed for use with graders. The CRA faces significant staffing challenges maintaining over 300 miles of gravel roads with only one heavy equipment operator available; the Road Groom product enables non-CDL personnel to perform maintenance operations. Market research identified three distinct road groomer manufacturers, confirming Road Groom Manufacturing's unique capability. Price reasonableness is supported by alignment with the company's published price lists, catalogs, and advertisements. A special notice of intent to sole source will be posted for five days before award. No other sources expressed written interest in the acquisition. The contracting officer, Brian Roberts, and originating office representative Jeri Vines have certified the justification as accurate and complete.
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5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.
6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by art 5 and, if not, which exception under 5 applies.
7. A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.
I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. This determination is based on the following:
8. A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted.
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