E53_MISC_J_A_CO_Final_Redacted_1.pdf

SINGLE SOURCE DETERMINATION USING

SIMPLIFIED ACQUISITION PROCEDURES (SAP) UNDER THE

SIMPLIFIED ACQUISITION THRESHOLD (SAT)

AUTHORITY: FAR 13.106-1(b)(1)

Requirement Title / Name:

Purchase Request Number:

Originating Office (Customer):

Division / Unit / Branch:

1. This is a justification for other than full and open competition.

Agency:

IA Acquisition Office:

2. Description of supplies or services required to meet agency needs.

3. Identification of the single source to be solicited.

Name of Proposed Contractor:

Street Address:

City, State, Zip:

Phone:

4. Reason for authority cited. The Contracting Officer has determined the circumstances of the contract deem only one source reasonably available.

Urgency: The nature of the requirement has been deemed urgent and following competitive procedures would result in unacceptable delays.

Only One source: Highly specialized supply/service (for example technological/ specific training requirements) contractor must possess unique qualifications.

Exclusive Licensing Agreement

Other Insert reason: (could be a special statue, etc.):

J&A Control Number

200HP Emergency Motor Rebuild Pump 131 for Ft Hall Indian Irrigation Project (FHIP)

44019524

Tim Gardner, FHIP

Ft Hall Indian Irrigation Project (FHIP)

Welled Equipped LLC dba American Pump & Drilling

10758 N Yellowstone Hwy

Idaho Falls, ID 83401

(208) 557-8677

JA25-00186

The Fort Hall Indian Irrigation Project (FHIP) has an Urgent and Compelling requirement for the services to replace a 200HP motor for pump 131. The nature of the requirement has been deemed urgent and following competitive procedures would result in unacceptable delays. The urgency in this situation is due to the fact that the water season has arrived (April 15 to October 15) for the irrigation of crops. Failure to provide the required irrigation could cause crop failure and the government to be open to tort claims for the value of the lost crops. Welled Equipped LLC dba American Pump & Drilling (G1RYL9DLXEX8) has the ability to do the work, can pull/set and rebuild the motor. Award will be made to the lower quoter American Pump & Drilling a Non-ISBEE small business.

Bureau of Indian Affairs

A12 Northwest Region

5. Rationale. Provide an explanation that supports the reason cited in #4.

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

7. Originating Office Attestation:

I certify that the technical data which forms a basis for this justification is complete and accurate and meets the Government’s minimum needs.

8. Contracting Officer certification that the justification is accurate and complete to the best of the contracting officer’s knowledge and belief:

I hereby certify that this justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer

The nature of the requirement has been deemed urgent and following competitive procedures would result in unacceptable delays. The urgency in this situation is due to the fact that the water season has arrived (April 15 to October 15) for the irrigation of crops. The old motor was planned to be rebuilt and returned to service. American Pump & Drilling is a local company with equipment and personnel to remove, rebuild and replace the motor and can make the required repairs in a timely manner. Failure to provide the required irrigation could cause crop failure and cause the government to be open to tort claims for the value of the lost crops. American Pump & Drilling is one of the few companies that provides these types of services in the Ft. Hall, Idaho Region and is registered in SAM.gov. They are willing and able to rebuild the motor and replace it. Due to the nature of the irrigation season (15 April to 15 October) and the need of irrigators to be able to water their crops, time is of the essence.

Due to the urgent nature of this action, limited market research was conducted. Additionally, there are no further barriers to competition for water pump requirements other than the urgency in this circumstance and the remote location. Future requirements of this nature will continue to be publicized and competed. The exception at FAR 5.202(a)(2) applies.

Timothy Gardner

Supervisory Maintenance Operations Specialist

Fort Hall Indian Irrigation Project

Brian Roberts

Bureau of Indian Affairs