E-RATE_CATEGORY_2_(Addendum_#1_Revision).pdf

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McKinney Independent School District, TX

REQUEST FOR PROPOSAL

2026-10-652

E-RATE CATEGORY 2

RELEASE DATE: October 23, 2026

RESPONSE DEADLINE: December 11, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #2026-10-652 Title: E-RATE CATEGORY 2

Table Of Contents

1. PROPOSAL INFORMATION

2. PROPOSAL INSTRUCTIONS

3. SCOPE & SPECIFICATIONS

4. STANDARD TERMS & CONDITIONS

5. EVALUATION

6. COST PROPOSAL

7. PROPOSER SUBMISSIONS

Attachments:

A - McKinney ISD E-Rate Category 2 RFP Supporting Attachment

1. PROPOSAL INFORMATION

1.1. INTRODUCTION

Number: 2026-10-652

Title: E-RATE CATEGORY 2

Type: RFP

Form 470 #: 270001303

Notes: McKinney ISD is accepting proposals from proposers that can provide pricing for E-RATE CATEGORY 2 according to the specifications provided.

1.2. PROPOSAL ACTIVITES

Release RFP Date: October 23, 2026

Pre-Proposal Site Visit - McKinney Boyd HS

(Non-Mandatory):

November 5, 2026, 3:30pm

600 N. Lake Forest Drive McKinney, Texas 75071

Pre-Proposal Site Visit - Minshew

Elementary (Non-Mandatory):

November 6, 2026, 4:00pm

300 Joplin Drive McKinney, Texas 75070

Question Submission Deadline: November 13, 2026, 10:00am

Question Response Deadline: November 17, 2026, 5:00pm

Proposal Submission Deadline: December 11, 2026, 2:00pm

MISD Administration Building, Conference Room III, 1 Duvall St. McKinney, TX 75069

Anticipated Board Meeting Date: January 19, 2027

Anticipated Award Date: January 20, 2027

1.3. PRE-PROPOSAL SITE VISITS

Two pre-proposal site visits will be held at the campuses (cabling only) listed below on separate dates and times:

Thursday, November 5, 2026, at 3:30 PM:

McKinney Boyd High School

600 N. Lake Forest Drive

McKinney, Texas 75071

Friday, November 6, 2026, at 4:00 PM:

Minshew Elementary

300 Joplin Drive

McKinney, Texas 75070

Attendance at the site visits is not mandatory but is highly encouraged. Proposers who do not attend a site visit and sign the corresponding sign-in sheet may receive reduced evaluation points, as provided in the evaluation criteria.

1.4. ELECTRONIC SUBMISSION

We strongly encourage that proposers submit this proposal electronically. Electronic submission will eliminate errors, unnecessary work, and reduce paper. When completing this proposal electronically it will not be necessary to submit a paper response.

1.5. OFFLINE SUBMISSIONS (Paper)

If you are unable to submit your proposal electronically, you may submit your proposal offline. Proposal must be submitted in a SEALED ENVELOPE OR CARTON bearing on the outside; the name of the proposer, address, and the proposal name and number. No marketing materials, promotional literature, brochures, or other unsolicited materials shall be included with the proposal unless specified within the solicitation.

Responses shall be mailed or delivered to:

Director of Purchasing

McKinney Independent School District Administration Building

#1 Duvall Street

McKinney, TX 75069

If forwarded by mail (next day, Federal Express, etc.), the sealed envelope containing the proposal must be enclosed in another envelope addressed as specified. McKinney ISD is not responsible for lateness of mail, carrier, etc. The date/time stamp clock in the McKinney ISD Purchasing Department office shall be the official time of receipt. Proposals submitted after the designated date/time will not be accepted. Faxed or e-mailed proposals will not be accepted.

1.6. INCLEMENT WEATHER

In case of inclement weather or any other unforeseen event causing McKinney ISD to close for business on the date of a proposal submission deadline, the proposal closing will automatically be postponed until the next business day McKinney ISD is open, unless Contractor is otherwise notified. The proposal opening time of day shall remain the same.

1.7. ADDENDA

Any interpretations, corrections, supplemental instructions or changes to the proposal documents will be issued by an Addenda. Oral and other interpretations or clarifications will be without legal effect.

1.8. AWARD

McKinney ISD reserves the right to accept or reject any and/or all proposals, in whole or in part, and to waive informalities or defects in proposals or to accept such proposals as it shall deem to be in the best interest of

McKinney Independent School District.

The District reserves the right to make a single award or multiple awards by category, product, or service, as applicable. Awards may be made to different proposers for different categories based on the District’s determination of best value. The District is not required to award all categories, products, or services to a single proposer.

1.9. CONTRACT TERM

The successful proposer will enter into a multi-year agreement for E-RATE CATEGORY 2. The initial contract period shall be effective April 1, 2027 - September 30, 2028 with one optional renewal to align with an extended

E-Rate service delivery deadline, if needed.

McKinney ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services. McKinney

ISD has the option to issue subsequent RFPs as needed.

1.10. BILLING INFORMATION

Address: Accounts Payable #1 Duvall

McKinney, TX 75069

Phone: (469) 302-4000

Email: accountspayable@mckinneyisd.net

2. PROPOSAL INSTRUCTIONS

2.1. ATTACHMENTS

Please make sure you read the attachments provided in the Attachments tab.

2.2. QUESTIONS

Proposer shall submit all inquiries via the eProcurement Portal:

https://procurement.opengov.com/portal/mckinneyisd.

Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the eProcurement

Portal as well as in USAC’s E-Rate Productivity Center. Proposers may also click “Follow” on this RFP to receive an email notification when answers are posted. It is the responsibility of the proposer to check the website for answers to inquiries.

2.3. REQUIRED SUBMISSIONS

Respondents shall submit all documents, certifications, forms, and information identified in the PROPOSER

SUBMISSIONS section in the Request for Proposal. Failure to submit all required information may result in the proposal being deemed non-responsive and may render the proposal ineligible for further evaluation.

Submittals:

• Technical Proposal

• Statement of Work

• Cost Proposal

• Proposer Questionnaire Forms

• Federal Certifications

• State and Local Certifications https://procurement.opengov.com/portal/mckinneyisd https://procurement.opengov.com/governments/214/projects/300793/builder/document?section=2884011 https://procurement.opengov.com/governments/214/projects/300793/builder/document?section=2884011

3. SCOPE & SPECIFICATIONS

3.1. PURPOSE

The McKinney Independent School District (“McKinney ISD, MISD, or District”) is seeking proposals from qualified proposers to furnish and install E-Rate Category 2 eligible internal connections, consisting of structured cabling, network switches, wireless access points, and uninterruptible power supply (UPS)/battery backup units for eligible network equipment, at the District locations listed below, in accordance with the specifications in this RFP and the rules of the Universal Service Schools and Libraries (E-Rate) Program.

UPS/battery backup units are requested only to support E-Rate eligible Category 2 network equipment (for example, switches, routers and wireless controllers).

3.2. GENERAL REQUIREMENTS

All provisions of this Request for Proposal (RFP), including the Scope of Services, Technical Specifications, Contract Terms, General and Special Conditions, and required appendices, apply to all specified services and deliverables.

Proposers are responsible for reviewing the entire RFP package and verifying that all requirements, specifications, and instructions are fully understood prior to submitting a proposal. Any discrepancies, ambiguities, conflicts, or omissions identified within the RFP documents shall be submitted in writing to the

District's designated representative for clarification.

Submit requests for clarification of discrepancies or conflicts by Friday, November 13, 2026, 10:00 am. This allows the District time to issue an addendum if needed. All responses will be provided by written addendum and shared with all prospective proposers.

If discrepancies or conflicts are found after the proposal due date, report them to the District’s representative immediately. Do not begin work or provide services until the District has formally resolved the issue.

If a discrepancy or conflict between RFP sections is identified before the proposal due date but after the clarification request deadline, proposers must prepare proposals using the highest applicable performance standard, capacity, and service level for the affected component, unless otherwise directed by the District.

3.3. EQUIPMENT SCOPE OF WORK

McKinney ISD requests proposals for new E-Rate eligible Category 2 equipment and proposer installation services.

Proposals are requested for the makes/models (or equivalent) specified in the equipment specifications and cost proposal section. Proposals containing alternative makes/models are required to submit product specifications and documentation to establish that the equipment is equivalent to the requested solution. The applicant will be the arbiter of whether the proposed solution is functionally and technically equivalent to the requested solution.

The quantities requested are the applicant’s best estimate and may be adjusted based on the Proposer’s recommendations. The applicant reserves the right to increase or reduce quantities and buy some, all, or none of the listed equipment.

Proposals featuring equipment that is used, open box, refurbished, or categorized in any way other than new will be disqualified.

Partial proposals will be considered. The district intends on evaluating the proposals for network switches, access points, and UPS each on its own evaluation and independent of each other. Proposals for structured cabling will also be evaluated on its own evaluation.

3.4. STRUCTURED CABLING SCOPE OF WORK

McKinney ISD requests proposals for E-Rate Category 2 structured cabling.

Proposals are requested for the makes/models (or equivalent) specified in the structured cabling specifications and cost proposal section. Proposals containing alternative makes/models are required to submit product specifications and documentation to establish that the equipment is equivalent to the requested solution. The applicant will be the arbiter of whether the proposed solution is functionally and technically equivalent to the requested solution.

The quantities requested are the applicant’s best estimate and may be adjusted based on the Proposer’s recommendations. The applicant reserves the right to increase or reduce quantities and buy some, all, or none of the listed equipment.

Proposals featuring equipment that is used, open box, refurbished, or categorized in any way other than new will be disqualified.

The district intends on evaluating the proposals for structured cabling on its own evaluation, separate from the network switches, access points, and UPS proposals.

High-level description of tasks:

• Install a new structured cabling system throughout the areas of the building s and portables (if any) provided in the supporting attachments

• Install new patch panels, fiber housings, racks, cabinets, basket tray, ladder rack, cable managers, and

MDF/IDF grounding

• Validate, test, and label new structured cabling system

Cabling and all associated equipment must be at least CAT6A compliant. Proposer will provide parts, materials, installation, and testing. Floor plans are included in the supporting attachments section.

• Cables are to be placed in basket tray, suspended every 4-5 feet in drop ceilings using J style hooks, or in enclosed conduit.

• Provide testing with documentation of cable runs to meet specifications end‐to‐end.

• Proposer must supply all supervision, tools, equipment, hardware, material, transportation, construction, and all other related services unless specific provisioning by McKinney ISD has been denoted.

• Proposer assumes total responsibility for the actions of any and all of its employees and sub-contractors if any. Proposer will be responsible for repair of all damage to the building due to the negligence of its workers and sub-contractors.

• Proposer must leave the job site in a clean and orderly manner every day. No leftover equipment, materials, supplies, tools, trash, etc. may be left on McKinney ISD property. All materials for disposal shall be disposed of in proper waste receptacles or taken off the property and disposed of elsewhere at proposers expense. Proposer must leave the premises clean and neat including having all ceiling tiles in place after each work session.

3.5. INSTALLATION SCOPE OF WORK

For this solicitation, proposer installation services are: Required

Provide district requirements for installation services as outlined by the equipment and structured cabling specifications.

Network switches, access points, UPS equipment, and structured cabling is needed at Minshew Elementary. This building is undergoing renovations starting May 27, 2027 and the installation of cabling and equipment will be driven by the renovation timeline. Substantial installation should be completed by July 24, 2027.

UPS equipment and structured cabling is needed at Boyd High School. This building is undergoing Phase 3 renovations starting May 27, 2027 and the installation of cabling and equipment will be driven by the renovation timeline. Substantial installation should be completed by July 24, 2027.

UPS equipment is needed at all other locations listed below. This work can commence on June 1, 2027 and can be completed during project business hours. Project business hours are defined as 7:00 AM to 6:00 PM, weekdays, weekends, and holidays. Substantial installation should be completed by July 24, 2027.

Installation Locations:

LOCATION NAME STREET ADDRESS CITY STATE ZIP CODE

Minshew Elementary 300 Joplin McKinney TX 75071

Boyd High School 600 North Lake Forest Drive McKinney TX 75070

Burks Elementary School 1801 Hill St McKinney TX 75069

Caldwell Elementary School 601 W Louisiana St McKinney TX 75069

Dowell Middle School 301 S Eastridge Rd McKinney TX 75070

Eddins Student Support &

Professional Learning Center

(E-Rate Ineligible)

311 Peregrine McKinney TX 75070

Faubion Middle School 2000 Rollins St McKinney TX 75069

Glen Oaks Elementary School 6100 Glen Oaks Dr McKinney TX 75070

Reuben Johnson Elementary 3400 Ash Ln McKinney TX 75070

Malvern Elementary 1100 El Dorado Parkway McKinney TX 75069

McGowen Elementary School 4300 Columbus Dr McKinney TX 75070

McKinney High School 1400 Wilson Creek Pkwy McKinney TX 75069

McKinney High School North 2550 Wilmeth Road McKinney TX 75070

Press Elementary School 4101 Shawnee Dr McKinney TX 75071

Valley Creek Elementary School 2800 Valley Creek Trl McKinney TX 75070

Vega Elementary School 2511 Cattleman Drive McKinney TX 75071

Walker Elementary School 400 Cockrill Drive McKinney TX 75070

Webb Elementary School 810 E Louisiana St McKinney TX 75069

Wilmeth Elementary 901 Lacima Drive McKinney TX 75071

While the locations listed above are the sites currently planned to receive the listed equipment and services, installation may occur at any E-Rate eligible site based on the District's need at the time of purchase and delivery.

3.6. DELIVERY

Equipment and materials shall be delivered to the proposer's warehouse for inventory, testing, configuration, and preparation prior to installation, unless otherwise directed by the District. When delivery to the District is required, items shall be delivered to the:

McKinney ISD - Central Distribution Center (CDC)

412 Interchange Street

McKinney, TX 75071

3.7. QUALIFICATION OF CONTRACTORS

Proposers responding to this RFP must demonstrate the qualifications, experience, and capacity required to deliver the specified services. The District will evaluate each proposer to ensure the selected provider meets all technical, operational, and compliance requirements.

Minimum Qualifications

To be considered, proposers must meet the following minimum qualifications:

A. Business Experience o Demonstrated experience providing the requested equipment and structured cabling services, preferably in K-12 public school environments.

o At least three years of experience delivering comparable services of similar scope and complexity.

B. E-Rate Eligibility and Compliance o Possession of a valid FCC Service Provider Identification Number (SPIN / 498 ID).

o Demonstrated knowledge of, and compliance with, FCC and USAC E-Rate Category 2 program requirements.

o Ability to file and support FCC Forms 473 (SPAC) and 474 (SPI).

C. Technical Capability o Ability to design, implement, and support equipment and structured cabling services that meet all

RFP specifications.

o Capability to support a complex enterprise network.

o Experience supporting VoIP, video, and multicast services.

D. Operational Capacity o Sufficient personnel, equipment, and resources to deliver and support services at all District locations.

o Ability to complete project with stringent timelines to allow other trades to complete work prior to the start of school.

o Ability to provide technical support with established escalation procedures.

E. Financial Stability o Demonstrated financial stability to support long-term contract obligations.

o The District reserves the right to request financial statements or other documentation to verify financial capacity.

F. Past Performance and References o Proven record of satisfactory performance on similar contracts.

o Provide at least three references, preferably from K-12 public school districts or comparable public entities, for services performed within the past three years.

G. Primary Proposer Responsibility o If a proposal includes subcontractors or partners, the proposer must identify one primary proposer responsible for all aspects of contract performance, compliance, and service delivery.

H. Legal and Regulatory Compliance o Compliance with all applicable federal, state, and local laws, rules, and regulations.

o Ability to enter into a contract with the District under the terms and conditions outlined in this RFP.

3.8. SUBSTITUTIONS

Substitutions and Approved Equals

Proposers are responsible for ensuring that all proposed equipment, services, and components meet or exceed the specifications and requirements in this RFP.

All requests for substitutions or proposed “equal” equipment or services must be submitted in writing and approved by the District before the proposal due date. Substitutions will be considered only if the proposer demonstrates that the alternative is functionally and technically equivalent to, or exceeds, the specified requirements.

Proposers proposing an alternate but equal brand, model, service, or solution must submit a written substitution request to the District’s designated representative at least ten (10) calendar days before the proposal due date.

The request must include sufficient technical detail for the District to evaluate equivalency.

If a substitution is approved, the District will issue a written addendum, which will become part of the RFP documents. If no substitutions are approved in writing before the proposal due date, only the equipment, services, and specifications identified in this RFP will be permitted.

Any costs, delays, reconfiguration, or additional expenses resulting from deviations from the specified equipment, service type, or installation location are the sole responsibility of the proposer or proposers and will not result in additional cost to the District.

3.9. WORKMANSHIP AND QUALITY ASSURANCE

A. Unless otherwise specified or noted, all equipment shall be new, of the best quality, perfect and without flaws or defects. All equipment shall be delivered to the site in an undamaged condition and shall remain new and in perfect working order through the District's acceptance.

B. All custom fabricated equipment supplied is free from defects in materials and workmanship and will be guaranteed for a period of at least (2) two years.

C. All manufacturers’ equipment carries at least a one-year parts/labor warranty. No warranties will be applied to any existing equipment.

D. The contractor shall turn over to the maintenance manager or authorized Distirct representative any and all warranty documentation pertaining to newly installed equipment or parts.

E. A “no charge” statement of work shall be submitted to the District on all warranty repairs detailing the diagnosed cause and parts replaced.

3.10. COMPLIANCE, CODE REGULATIONS AND STANDARDS

The proposer must comply with all applicable federal, state, and local laws, codes, and regulations related to the provision, installation, operation, and maintenance of telecommunications, network, and Internet services.

All work and equipment provided under this RFP must meet current industry standards and best practices.

Applicable Standards and Requirements

The proposer shall, at a minimum, comply with the following standards, where applicable:

• Federal Communications Commission (FCC) regulations applicable to telecommunications and Internet services.

• Universal Service Administrative Company (USAC) / FCC E-Rate Program rules and requirements for

Category 2 services.

• National Electrical Code (NEC / NFPA 70) for any electrical work, power connections, or network equipment installations.

• Telecommunications Industry Association (TIA) and Electronic Industries Alliance (EIA) standards applicable to fiber-optic and Ethernet networks (including, but not limited to, TIA-568 and related standards).

• Institute of Electrical and Electronics Engineers (IEEE) standards applicable to Ethernet and networking technologies.

• Underwriters Laboratories (UL) or equivalent nationally recognized testing laboratory (NRTL) listings for all applicable electronic and network equipment.

• American National Standards Institute (ANSI) standards are applicable to telecommunications and network infrastructure.

• Building Industry Consulting Service International (BICSI) standards and best practices for telecommunications distribution systems, where applicable.

• State of Texas and local authority having jurisdiction (AHJ) codes and permitting requirements.

Equipment and Materials

• All equipment must be new, commercially available, and appropriate for its intended use.

• Network and telecommunications equipment shall be UL-listed or NRTL-certified, where applicable.

• Fiber optic, network, and related components must meet or exceed manufacturer specifications and relevant industry standards.

• All equipment must be manufacturer-supported and not classified as end-of-life (EOL) or end-of-support (EOS) at installation.

Safety and Installation Requirements

• Qualified and trained personnel must perform all installations in accordance with industry standards and manufacturer recommendations.

• Work must be coordinated to minimize disruption to District operations.

• The proposer is responsible for ensuring compliance with all applicable safety regulations during installation and service delivery.

Responsibility for Compliance

The proposer is solely responsible for ensuring that all services, equipment, materials, and installations comply with this RFP and all applicable codes and standards. All compliance-related costs must be included in the proposal and will not result in additional expense to the District.

3.11. DESIGNATION OF WORK (BY OTHER TRADES UNLESS SPECIFIED BY CONTRACTOR):

General Coordination Responsibilities

• The proposer is responsible for coordinating all subcontractors, partners, and third parties involved in delivering the proposed solution.

• The proposer must coordinate service delivery, installation scheduling, and testing with the District to minimize disruption to instructional and operational activities.

• The proposer is responsible for ensuring all services and equipment are installed at approved locations and comply with District standards and applicable codes.

Facilities and Building Infrastructure (By Others Unless Noted)

Unless specifically included in the proposer’s proposal:

• Provision of building access, pathways, wall penetrations, ceiling access, conduit pathways, sleeves, and fire-stopping shall be the responsibility of the proposer.

• All required building modifications or structural work must be coordinated with the District in advance.

• The proposer must provide timely and accurate information on location, space, power, and environmental requirements to support coordination with other trades.

Electrical Work (By Others Unless Noted)

Unless explicitly included in the proposer’s proposal:

• Provision of electrical power, outlets, circuits, grounding, and building electrical infrastructure shall be performed by others.

• The proposer must specify power requirements for all equipment and coordinate final connections for proposer-provided equipment.

• The proposer is responsible for any additional electrical work required due to deviations from specified equipment or locations.

Testing and Acceptance

• The proposer must test all services to confirm compliance with performance, latency, and service level requirements.

• Services are not considered complete until accepted by the District.

• The proposer must correct any deficiencies identified during testing at no additional cost to the

District.

Responsibility for Deviations

The proposer is solely responsible for any costs, delays, coordination issues, or additional work resulting from deviations from the specifications, locations, or requirements in this RFP. These shall not result in additional expense to the District.

3.12. GENERAL EQUIPMENT SPECIFICATIONS

All equipment furnished and installed as part of this Request for Proposal (RFP) shall be new, commercially available, and suitable for continuous operation in a K-12 public school environment. Equipment shall be provided, installed, configured, and supported in accordance with the requirements outlined herein.

Equipment Requirements

• All network, telecommunications, and Internet service equipment shall be new and unused, unless otherwise approved in writing by the District.

• Equipment shall be current-generation products and shall not be end-of-life (EOL) or end-of-support

(EOS) at the time of installation.

• All equipment shall be supported by the manufacturer for the duration of the initial contract term.

• Equipment shall be appropriate for the proposed bandwidth capacities and scalable to accommodate future growth.

Standards and Certifications

• All applicable equipment shall be UL Listed or certified by a Nationally Recognized Testing Laboratory

(NRTL).

• Equipment shall comply with applicable FCC, IEEE, ANSI, TIA/EIA, and BICSI standards, where applicable.

• Fiber optic components shall meet applicable industry standards for single-mode fiber deployments.

Compatibility and Integration

• Equipment must be compatible with the District’s existing network infrastructure and standard optical handoff interfaces, where applicable.

• Equipment shall support industry-standard Ethernet protocols and routing technologies required for

LAN, WAN and Internet services.

• The proposer shall ensure seamless integration with the District’s existing systems without requiring unnecessary replacement of District-owned equipment.

Performance and Reliability

• Equipment shall support required service levels, including low latency, high availability, and reliable performance for data, voice, video, and multicast traffic.

• Equipment shall be designed for continuous, mission-critical operation and include appropriate redundancy or failover capabilities as proposed.

Installation and Configuration

• Equipment shall be installed in accordance with manufacturer recommendations and industry best practices.

• All cabling, terminations, labeling, and documentation shall be provided by the proposer as required for proper operation and maintenance.

• The proposer shall provide all necessary configuration to place equipment into full operational service.

Maintenance and Support

• Equipment provided by the proposer shall include hardware maintenance and software updates for the duration of the contract.

• Replacement of defective equipment shall be provided at no additional cost to the District.

• The proposer shall provide ongoing technical support in accordance with the service level requirements of this RFP.

Ownership and Removal

• Ownership of equipment shall be as specified in the proposal and consistent with E-Rate eligibility rules.

• Upon contract expiration or termination, the proposer shall remove any proposer-owned equipment and restore the site to its original condition, unless otherwise directed by the District.

3.13. EQUIPMENT SPECIFICATIONS

NETWORK SWITCHES

The District seeks enterprise-class managed ethernet switches suitable for deployment in a K-12 environment.

Proposed switches shall:

• Support cloud-based management

• Be fully managed and configurable

• Support non-blocking wire-speed forwarding on all ports

• Include all required licenses, subscriptions, and accessories necessary for functionality, operation, and management o 60 month license and subscription term

• Be capable of integration with the District's existing network infrastructure

• Support remote monitoring, diagnostics, and management

Proposed switches should support the following features or have a similar equivalent. Provide specific details for any missing or alternative features of the proposed solution.

• 48-port models with multi-gigabit ethernet access ports

• Dual fiber uplink capability o Campus Aggregate Switch: 100G LR o Campus Access Switch: Minimum 25G LR

• POE support for 802.3af, 802.3at, & 802.3bt

• Layer 2 & 3 features o 802.1Q VLANs o Spanning Tree Protocol o Link Aggregation Control Protocol (LACP) o Jumbo Frames o Quality of Service (QoS) o DHCP Snooping o Dynamic ARP Inspection o Private VLANs or equivalent segmentation capabilities o Link Layer Discovery Protocol (LLDP) o Static routing o IPv4 and IPv6 routing o OSPF or equivalent dynamic routing protocol o Multicast routing o Access Control Lists (ACLs) o Policy-based routing capabilities

• Security o 802.1X authentication o MAC-based authentication o RADIUS and TACACS+ integration o Port security o Storm control o Secure management access using SSH and HTTPS o Role-based administration

• Redundant power supply options or stacking redundancy

• Stacking capability

• Hot-swappable power supplies

• Hot-swappable fans preferred

DESCRIPTION OF WORK

A. Proposer will conduct planning and design meetings with McKinney ISD to develop a configuration and implementation plan.

B. Proposer will create and follow industry standard best practice designs using network technologies that will help decrease deployment time, decrease risk, decrease complexity, and improve overall security and operating uptime. It is extremely important to preserve smooth network operations and functions, therefore security, segmentation, and availability best practices are required key components of the design.

C. Proposer will confirm re-use of any existing hardware or cabling.

D. Proposer will confirm MDFs/IDFs that will require cabling changes.

E. Proposer will provide and plan installation resources at each location.

F. Proposer will stage, configure, and burn-in equipment for hardware deployment.

G. Confirm all hardware bill-of material (BOM) and delivery.

H. Proposer will plan change windows and schedule with McKinney ISD.

I. Proposer will plan and perform racking of all equipment, device/cable labeling, patch panel cabling, and cabling up to the switches, routers, and WAN device ports.

J. Assist with user and systems testing.

K. Finalize operational turnover documentation.

L. Update network management system configurations.

M. Import switch information into network management systems.

N. Proposer will design, plan, and implement a LAN & WAN design as applicable:

o Physical connectivity/topology o End to end high-availability and redundancy o Spanning-Tree o IP addressing o VLAN schema o Layer 2 & 3 Routing o VRRP/OSPF o SD-Access Fabric o Border node placement and configuration o Virtual Routing and Forwarding (VRF) o Security Group Tag (SGT)/Group-Based Policy (GBP) o Integration with existing ISE deployment o Network management requirements o Multiple VLAN Registration Protocol (MVRP) o Quality of Service (QoS)

WIRELESS ACCESS POINTS

The District seeks enterprise-grade indoor and outdoor wireless access points that support high-density educational environments.

Proposed access points shall:

• Support Wi-Fi 7 (802.11be) or newer

• Support cloud-based management

• Include all required licenses, subscriptions, and accessories necessary for functionality, operation, and management o 60 month license and subscription term

• Support automatic firmware updates and centralized configuration

• Include mounting hardware appropriate for the intended installation environment

Proposed access points should support the following features or have a similar equivalent. Provide specific details for any missing or alternative features of the proposed solution.

• Multiple radio operation

• 2.4 GHz, 5 GHz, and 6 GHz operation

• OFDMA functionality

• MU-MIMO capabilities

• Beamforming technology

• Dynamic channel and power optimization

• Aggregate throughput sufficient for high-density classroom environments

• Minimum 2x2:2 MIMO; 4x4:4 preferred

• Fast roaming capabilities

• Band steering

• WPA3-Enterprise

• 802.1X authentication

• RADIUS integration

• Dynamic VLAN assignment

• Rogue access point detection

• Wireless intrusion detection and/or prevention capabilities

• Centralized management and monitoring

• Performance analytics and reporting

• Automated RF optimization

• Client health monitoring

• Application visibility and traffic analytics

• Alerting and notification capabilities

DESCRIPTION OF WORK

A. Proposer will conduct planning and design meetings with McKinney ISD to develop a configuration and implementation plan.

B. Proposer will create and follow industry standard best practice designs using wireless network technologies that will help decrease deployment time, decrease risk, decrease complexity, and improve overall security and operating uptime. It is extremely important to preserve smooth network operations and functions, therefore security, segmentation, and availability best practices are required key components of the design.

C. Proposer will confirm re-use of any existing hardware or cabling.

D. Proposer will provide and plan installation resources at each location.

E. Proposer will stage, configure, and burn-in equipment for hardware deployment.

F. Confirm all hardware bill-of material (BOM) and delivery.

G. Proposer will plan change windows and schedule with McKinney ISD.

H. Proposer will plan and install all equipment and device/cable labeling.

I. Assist with user and systems testing.

J. Finalize operational turnover documentation.

K. Update network management system configurations.

L. Import access point information into network management systems.

UNINTERRUPTIBLE POWER SUPPLIES (UPS)

The District seeks UPS systems to protect critical E-Rate eligible Category 2 network infrastructure.

Proposed UPS systems shall:

• Be line-interactive or online double-conversion designs

• Be Lithium-ion

• Be rack-mountable where installed in network racks

• Be compatible with standard telecommunications rack environments

• Include all required licenses, subscriptions, and accessories necessary for functionality proposed

• Include all mounting and connection hardware

• Be UL listed

Proposed UPS systems should support the following features or have a similar equivalent. Provide specific details for any missing or alternative features of the proposed solution.

• Surge protection

• Voltage regulation

• Line noise filtering

• Automatic restart following power restoration

• Replaceable batteries

• Overload protection

• Network-based monitoring and management

• SNMP support

• Remote alerting and notifications

• Environmental monitoring support

• Event logging and reporting

• Availability of replacement parts throughout the equipment life cycle

DESCRIPTION OF WORK

A. Proposer will conduct planning and design meetings with McKinney ISD to develop a configuration and implementation plan.

B. Proposer will create and follow industry standard best practices for UPS systems.

C. Proposer will confirm re-use of any existing hardware or cabling.

D. Proposer will provide and plan installation resources at each location.

E. Proposer will stage, configure, and burn-in equipment for hardware deployment.

F. Confirm all hardware bill-of material (BOM) and delivery.

G. Proposer will plan change windows and schedule with McKinney ISD.

H. Proposer will plan and install all equipment and device/cable labeling.

I. Assist with user and systems testing.

J. Finalize operational turnover documentation.

K. Update network management system configurations.

L. Import UPS information into network management systems.

PROTECTION

In addition to other requirements of the Contract, the Proposer/Contractor shall provide various types of protection as follows:

A. Protect finished floors during installation, etc.

B. Protect equipment, finished surfaces from paint droppings, insulation adhesive, and sizing droppings by use of drop cloths.

C. Protect countertops during cutting for grommets.

D. Protect digital media players, projectors, switches, sound systems, access control, IP cameras, and access points etc.

Proposer/Contractor shall be responsible for the protection of finished work from other trades from damage or defacement by their operations and shall remedy such damage at the Proposers own expense.

Existing floors, walls, ceilings, or any structural piece shall not be drilled or cut without prior approval of a

McKinney ISD representative. The Proposer shall be held responsible for and make payment on any damage caused from the delivery and/or installation of its work.

The Proposer shall keep the premises clean from debris and rubbish. After each workday, the Proposer is required to properly dispose of any refuse or packing materials by their own means and at their expense. Trash receptacles located on McKinney ISD property shall not be used to dispose of refuse or packing materials. If Proposer is found to be using McKinney ISD trash receptacles, Proposer will be charged the current contracted price to have the receptacle picked up and replaced with an empty one.

PROJECT MANAGER

The Proposer shall appoint a Project Manager who shall be the main point of contact regarding the project for

McKinney ISD. The Project Manager is responsible for the following:

A. Ensuring the contract is completed successfully in a timely manner.

B. Guaranteeing the work and performance of all employees that have been hired by the Proposer.

C. Completing and submitting all required submittals and documentation.

D. Attending all project coordination and/or construction meetings as required by McKinney ISD, plus chairing a weekly project status meeting and perform weekly site walks with the McKinney ISD throughout the duration of the project.

E. Maintaining the project status meeting minutes and distributing them to all participants within two days following the meeting.

F. Providing written status reports to the McKinney ISD Project Manager monthly.

G. Proposer will Inform McKinney ISD in a timely manner of all unexpected conditions and problems that may result in delay or expense. The Proposer must report issues immediately upon discovery and must provide McKinney ISD with option(s) for resolving them.

H. If the Proposer seeks to change the Project Manager during the project, such change is subject to prior approval from McKinney ISD. McKinney ISD reserves the right to request a new Project Manager during the project if the Project Manager does not perform to the McKinney ISD’s satisfaction.

3.14. STRUCTURED CABLING SPECIFICATIONS

Copper Horizontal Cabling (Category 6A)

Section includes, but is not limited to the following:

• Local area network

• Horizontal cabling

• Patch panels compatible with the structured cabling system

• Patch cords compatible with the structured cabling system

• Modular jacks

• Termination of all horizontal cabling

• Testing of all horizontal cabling

DESCRIPTION OF WORK

A. Provide labor, material, equipment, terminations, and accessories necessary for a complete and operational communications copper horizontal cabling system. The Proposer shall furnish the equipment, accessories and necessary material for a complete and viable solution.

B. When equipment is furnished for or by McKinney ISD as indicated on the Drawings or specified, the

Proposer shall make all connections to McKinney ISD furnished equipment. The Proposer shall verify exact requirements and locations before installation.

C. Provide communications copper horizontal cabling from each communication jack to each MDF/IDF as described.

D. Support from bar joists shall be allowed only at panel points in top or bottom chords.

o Loading shall not exceed 5 lbs. /S.F. or 100 lbs. per panel point applied at the panel point.

o If support must occur between panel points, then threaded rods shall be dropped from both panel points, an adequate angle attached to both, and then the support attached to the angle as required.

o Supports shall not be attached to or through roof decks.

o Supports shall not be attached to ceiling grid components.

E. Lubricants specifically designed for installing communication cable may be used to reduce pulling tension as necessary when pulling cable into conduit.

o Cable-pulling lubricants if needed o For overhead inside pulls use a gel or wax-based lubricants that are colorless and non-staining o For outside underground pulls use a low-viscosity lubricant for high temperatures

F. The voice and data horizontal cabling system shall be capable of 100/1000/10000 Mbps full duplex transmission via 4 Pair UTP copper cable Category 6A horizontal cable and shall comply with TIA/EIA

568B requirements for color coding.

G. The cabling for the voice and data horizontal cabling system shall include but not limited to the following:

o Provide UTP cables (horizontal).

o Provide patch panels and patch cords compatible with the horizontal cabling system.

o Provide modular jacks and cover plates compatible with the horizontal cabling system.

o Provide and terminate cabling within each room and the data cabinets (MDF/IDF’s).

H. The modular computer/data eight-position jack shall match the color scheme of EIA-568B as follows:

o Pair 1: Pin 4 - Blue; Pin 5 - White-Blue o Pair 2: Pin 1 - White-Orange; Pin 2 – Orange o Pair 3: Pin 3 - White-Green; Pin 6 – Green o Pair 4: Pin 7 - White-Brown; Pin 8 – Brown

I. The Proposer shall take field measurements necessary for his work and shall be responsible for the accurate location and size of openings, recesses, slots, ferrules, and the like.

J. The Proposer shall be required to cooperate with "Other Trades" at the site and other contractors in the coordination of his work to avoid interferences with installations by other trades and contractors.

K. Deviations from the drawings, to avoid interferences, shall be considered a "Job Condition" and no additional compensation will be considered applicable. If such interferences occur in course of the work, due to an error, omission, or oversight by the Proposer, no additional compensation shall be allowed. Interferences which may occur during construction shall be brought to the immediate attention of the McKinney ISD Representative, and the decision, confirmed in writing, shall be final.

FIRESTOP

Firestop shall be installed in accordance with the latest ANSI/TIA-568-C standards. New raceways, cable trays, basket trays, and cables for power, data, and communications systems penetrating nonrated and fire-rated floors, walls, and other partitions of building construction shall be fire stopped where they penetrate new or existing building construction.

A. The Proposer/Contractor shall install fire stopping systems as it relates to communication cabling. The latest versions of the following codes, standards and guidelines shall be followed.

B. Perform all necessary coordination with trades constructing floors, walls, or other partitions of building construction with respect to size and shape of each opening to be constructed and device or system approved for use in each instance.

C. Coordinate each firestop selection with adjacent work for dimensional or other interference and for feasibility. In areas accessible to the public and other "finished" areas, firestop systems work shall be selected, installed, and finished to the quality of adjacent surfaces of building construction being penetrated.

D. Provide damming materials, plates, wires, restricting collars, and devices necessary for proper installation of fire stopping. Remove combustible installation aids after fire stopping material has cured.

E. All firestops shall be installed in accordance with the manufacturer’s instructions in order to maintain the specific rating assigned by the independent testing laboratory.

F. Include in the project’s maintenance manuals and maintenance data that may be published by manufacturer.

o The Proposer shall firestop seal ALL firewalls through penetrations and conduit sleeves after all the cabling has been installed and tested with an approved Underwriter Laboratories (UL) firestop sealant.

▪ 3M or equivalent

G. The cabling contractor shall firestop seal inside the pull box at the conduit connection after all the cabling has been installed and tested with an approved firestop sealant.

o 3M™ Fire Barrier Water-Tight Sealant or equivalent o Firestop Sleeves o Firestop Pillows

H. The cabling contractor shall provide and install labels at all fire penetrations. At all firestop locations, install a label on each side of the wall indicating the following:

o Manufacturer of Firestop o Name of Product and UL System Number o Name of Installing Contractor and Date of Installation o Rating of the Wall/System

I. Reference the following codes, as required by law and shall meet the approval of authorities having jurisdiction:

o Latest ASTM E814, Standard Method of Fire Tests of Through-Penetration Firestops.

o UL 1479, Fire Tests of Through-Penetration Firestops.

o UL Fire Resistance Directory: Through Penetration Firestop Devices (XHCR) and Through o Penetration Firestop Systems (XNEZ).

o Latest ASTM E 119, Fire Tests of Building Construction and Materials (for fire-rated architectural barriers).

o Latest NFPA National Electrical Code, Section 300.21, Spread of Fire and Products of Combustion.

o Latest edition of the BICSI Telecommunications Distribution Methods Manual (TDMM), chapter on

Fire stopping.

CERTIFICATION

A. Cabling Proposer/Contractor shall provide the services of a component manufacturer and provide equipment listed by Underwriters Laboratories, Inc. The Proposer shall issue an equipment certification stating that the equipment and connected wiring and devices which form the specified system, together with installation have a 25-year Application Assurance and 25-year Extended Product

Warranty on Registered Installation and are in compliance with the requirements established by the latest TIA/EIA 568, 569, and BICSI Standards. Also, the Proposer shall submit a letter from the manufacturer indicating that his/her installation will be certified for a 25-year Application Assurance and 25 year Extended Product Warranty on Registered System Installation.

B. The certificate shall be provided with the shop drawing submittal.

SUBMITTALS / RECORD DRAWINGS / MAINTENANCE MANUALS

A. Shop Drawings o Complete and comprehensive shop drawings with labeling, etc. shall be submitted to McKinney ISD

Technology Services for approval.

o Drawings shall be provided in AutoCAD Release 2021 format or higher.

B. Proposer shall include the following with their submittal:

o Manufacturer’s Certificate stating each testing device used on the project has the most current revision of software.

o Manufacturer’s Certificate stating that each testing device used on the project has been calibrated within the last 6 months.

C. Provide wiring diagrams and system layout drawings showing all devices, equipment, home runs, labeling, dB loss, etc. for each of the following systems (one electronic copy):

o Local area cabling infrastructure (showing labeling, routing, etc.)

o Local area backbone cabling infrastructure (showing labeling, routing, etc.)

o Local AV cabling system.

WARRANTY

A. Components, parts, and assemblies supplied by the Communications Contractor/manufacturer shall be guaranteed against defects in materials and workmanship for a period of 25 years from substantial completion and as specified in this section. Warranty services shall be provided by an installer certified by the equipment manufacturer during normal working hours.

B. The manufacturer's statement of warranty shall be included in the shop drawing submittals.

PRECEDENCE

A. Contractors shall review both Drawings and Schedules of Communications Systems for any discrepancy.

B. If there is a discrepancy in the number of rooms and quantities between the Drawings and the

Schedules, the Contractor shall include the higher of the two quantities.

C. If the products specified are no longer available, with prior McKinney ISD approval Contractor shall provide replacement products that meet or exceed performance specifications of the original specified model at no cost to the Project.

CHANNEL WARRANTY FOR HORIZONTAL CABLING SYSTEM

A. The channel ACR performance warranty: 19 dB at 100 MHz.

B. The link ACR performance warranty: 22 dB at 100 MHz.

C. Application systems supports: 100/1000/10000 Base T, fast Ethernet, 55 ATM, 650 MHZ video, and gigabit Ethernet (10000 Base T).

PROTECTION

In addition to other requirements of the Contract, the Proposer/Contractor shall provide various types of protection as follows:

A. Protect finished floors during installation, etc.

B. Protect equipment, finished surfaces from paint droppings, insulation…