E-19-26_SPECS_-_TRAFFIC_TRUCK_-_ADDENDUM_ONE_REVISED.pdf
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- Solicitation number
- E-19-26
- Issued by
- Niobrara County, Wyoming
About this file
This is an addendum to the specifications for Bid E-19-26 issued by the City of Cheyenne, Wyoming for the procurement of one new 2026 or newer 3/4-ton crew cab full-size pickup truck with 4x4 drive, an 8-foot box, and a fleet work truck package for the Traffic Division. The vehicle specifications are detailed across multiple line items and include a 6.0L V-8 engine producing 320 horsepower, GVWR of 9,900 lbs, automatic transmission with overdrive and tow/haul mode, heavy-duty anti-lock brakes, white exterior with black sprayed-in bed liner, and gray cloth seats. The truck must be equipped with specialized equipment including a strobe light mounted on top of the cab, backup camera with sensors, four LED amber lights (two on grille, two on rear), and a low-profile truck-mounted changeable message board (LiteReader Model 1030F-4) featuring a 72" x 36" display with LCD touchscreen controller and capability for MUTCT symbols and custom messages. A mandatory pre-bid meeting was scheduled for April 16, 2026, at 10:00 a.m., with questions due by April 22, 2026, at 5:00 p.m. and responses provided by April 23, 2026, at 5:00 p.m. The bid submission deadline is May 4, 2026, at 2:00 p.m., with public bid opening at that time and anticipated City Council approval on May 25, 2026.
Bidders must submit marked specification sheets with Y or N designations indicating compliance with each line item, a list of manufacturer's standard equipment, warranty documentation, parts and service manuals, electrical schematics, and operator manuals with their proposals. Failure to clearly mark Y or N on a line item, or leaving selections unmarked, will result in the City assuming non-compliance. Any exceptions, deviations, or substitution requests must be submitted prior to the question submission deadline or fully disclosed on the Bid Exceptions/Deviations/Substitutions Worksheet; exceptions not submitted by the deadline will not be considered, and any Y response qualified with handwritten notes, edits, or attachments shall be deemed non-responsive. The City reserves the right to reject bids with exceptions that materially alter the intent of the specifications. A trade-in allowance is offered for a 2012 GMC Sierra HD 2500 Quad Cab 4x4 with 38,289 miles (Block Unit #5826), and the title for the new vehicle must be made out to the City of Cheyenne, Wyoming. Wyoming resident bidders receive a preference evaluation provision allowing a qualified resident bidder's bid to be awarded if not more than 5% higher than the lowest qualified nonresident bidder's bid, unless federal funds are involved. A bid guarantee of 5% of the total bid amount is required only if any single unit exceeds $100,000.
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City of Cheyenne / Bid E-19-26 / Traffic Truck – Specifications / ADDENDUM ONE REVISED
BID E-19-26 / SPECIFICATIONS / ADDENDUM ONE REVISED
Bidders shall select Y to indicate YES to meeting the Line Item Specification/Scope of Work, or N to indicate NO to meeting the Line Item Specification/Scope of Work. Bidders shall submit any Bid Exceptions or Substitution Requests in accordance with the instructions of this bid.
If a Bidder does not indicate Y or N on a Line Item, the City will assume that you do not meet the Line Item
Specification/Scope of Work Description. If you do not clearly mark Y or N, or mark both Y & N the City will assume that you do not meet the Specification. If you leave a selection unmarked or blank, the City will assume that you do not meet the Specification. BIDDERS ARE INSTRUCTED TO RETURN THE MARKED LINE ITEMS
SPECIFICATIONS WITH THEIR BID SUBMISSION FOR REVIEW BY THE CITY.
PRE-BID MEETING – EXCEPTIONS AND SUBSTITUTIONS
Bidders are strongly encouraged to come prepared to the Pre-Bid Meeting to discuss any anticipated exceptions, deviations, or substitution requests to the specifications.
Bidders shall submit all other questions, requests for clarification, and proposed exceptions or substitutions (not discussed at the Pre-Bid Meeting) to the City prior to the stated Question Submission Deadline via the OpenGov eProcurement
Question and Answer Tool.
Any exception, deviation, or substitution not submitted to the City prior to the Questions Submission Deadline shall not be considered and must instead be fully disclosed and documented on the Bid Exceptions / Deviations / Substitutions
Worksheet.
Any response marked “Y” that is qualified, altered, or conditioned in any way (including handwritten notes, edits, or attachments) shall be deemed non-responsive to that Line Item.
MINIMUM SPECIFICATIONS FOR
ONE (1) NEW 2026 OR NEWER 3/4 TON, CREW CAB, FULL SIZE PICKUP TRUCK,
4X4, WITH A 8-FOOT BOX, WITH A FLEET WORK TRUCK PACKAGE.
1 – TRAFFIC
GENERAL DESCRIPTION:
Y N 1. Crew Cab
Y N 2. GVWR - 9900 Lbs.
Y N 3. Engine – 6.0L V-8 320 Horsepower with most available torque for horse power range.
Y N 4. Permanent anti- freeze protection to -30 F.
Y N 5. Unleaded Gasoline with 30-gallon tank.
Y N 6. Engine heater installed.
Y N 7. Power steering &hood release in cab.
Y N 8. Automatic Transmission with overdrive and tow/haul mode transmission cooler.
Y N 9. Black wall all terrain tires, steel wheels with full size spare as required for GVWR.
Y N 10. Brakes- power, heavy duty with (4) wheel Anti-lock.
Y N 11. Provide Axle Ratio capable of highway driving speeds (80 MPH) 3.73, Factory skid plates package please list on a separate sheet at the end of the bid specifications, what locations skid plates will be provided.
Y N 12. Manual or electric shift transfer case and locking front hubs.
Y N 13. Differential heavy-duty automatic locking rear or electronic locking with switch in dash.
Y N 14. Two (2) sets of keys and one non chipped key to unlock driver passenger door.
Y N 15. Black sprayed in bed liner to include top rail of box and inside of tailgate and top edge of tailgate or top rail caps accepted.
Y N 16. Exterior color of vehicle to be white.
Y N 17. Bluetooth.
Y N 18. AM/FM Radio, Cigarette lighter or power port for cell phone.
Y N 19. Interior: Gray. Seats cloth, Front 40/20/40 split bench and rear bench seat with saddle blanket seat covers provided and installed.
Y N 20. Heavy duty Rubber floor covering and floor mats.
Y N 21. Electric windows and door locks
Y N 22. Standard rearview mirrors.
Y N 23. Cruise control.
Y N 24. Standard heat and defrost and air-conditioning.
Y N 25. Factory trailer brake controller.
Y N 26. Tow Package, Heavy duty trailer hitch platform and 2 ½ inch receiver, seven wire harness (to include wires for park lamps, right and left turn signals, electric brake lead, battery power and ground) with independent fused trailering circuits to a 7-way sealed connector and reducer sleeve down to 2 inch .
Y N 27. Up fitter switches for lights.
Y N 28. Strobe light mounted on top center of cab wired to upfitter switch. Amber strobe light (Federal
Signal Permanent Mount # HL15P-A 454201HL-02, Whelen Permanent Mount #MC16PA, or approved equal). If desired, light may be mounted to vehicle via Buyers Model 8895152 light bracket, Whelen #QF****W, or approved equal. Bracket to be installed at 3rd Brake
Light location. May be a Whelen, Federal Signal, or SoundOff Signal. Five (5) Year
Warranty Minimum.
Y N 29. Factory installed running boards or factory installed tube step.
Y N 30. Full length Side mount tool boxes for both sides. Weather Guard Side Mount Tool Box Bright
Aluminum or approved equal. Model 164-0-04 87in Lo-Side Box, Aluminum, Clear, 7.0 cu ft.
Y N 31. Back up alarm. May be a Whelen, Federal Signal, or SoundOff Signal. Five (5) Year
Warranty Minimum.
Y N 32. Back up camera and sensors.
FRONT AND REAR LED LIGHTS
Y N 1. LED 4 inch amber lights, 2 mounted to grill and 2 mounted on rear of utility body (above taillights or other suitable mounting location for best visibility). May be a Whelen, Federal
Signal, or SoundOff Signal. Five (5) Year Warranty Minimum.
LOW PROFILE TRUCK MOUNTED CHANGEABLE MESSAGE BOARD
Specs taken from LiteReader Model 1030F-4
Y N 1. 72” X 36” display size with power intergraded tilt frame operated inside cab of truck
Y N 2. 75” X 41” X5” Cabinet size
Y N 3. 3 lines of 10” characters full matrix display, 2 lines of 16” characters full matrix display, 1 line of 20” full matrix display full matrix display characters full matrix display
Y N 4. Controller to be LCD Touch screen and Backlit Keypad with single button MUTCD
Symbols and ability to create custom messages as needed mounted such to be used from drivers’ seat position.
Y N 5. Install per manufacturers specifications and requirements to maintain warranty.
ADDITIONAL REQUIREMENTS:
Y N 1. A list of manufacturer’s standard equipment must be attached with this bid for the vehicle you are bidding. Attached
Y N 2. A copy of the warranty for this vehicle is attached.
Y N 3. Parts, Service, Electrical Schematics, and Operator Manuals or CD’s must be provided for the vehicle being bid. If these books do not come in book form, please list the form that they will be delivered in.
Parts Manual Form: .
Service Manual Form: .
Electrical Schematics Form: .
Operator Manual Form: .
Y N 4. Title must be Made out to the City of Cheyenne, WY and delivered to the City of
Cheyenne.
TRADE IN
Trade-In: 2012 GMC Sierra HD 2500 Quad Cab 4x4
Vin #: 1GT12ZCG7CF126594
Mileage: 38,289
City Block #5826
Unit is in Service
BID EXCEPTIONS / DEVIATIONS / SUBSTITUTIONS WORKSHEET
The City will not consider any exception that materially alters the intent of the specification and reserves the right to reject such bids as non-responsive. Bidders must use this form to identify all exceptions, deviations, or substitution requests to the specifications, scope of work, or contract terms.
1. Each exception must be listed on a separate line.
2. Clearly reference the applicable Section, Page, and Line Item number.
3. Provide a complete and detailed description of the exception or substitution.
4. Attach supporting documentation if necessary.
Failure to list an exception on this form will be deemed confirmation that the Bidder fully complies with the requirement.
Exceptions, deviations, substitutions, or clarifications noted anywhere else in the bid (including marked specification sheets, notes, or attachments) will not be considered.
Spec
Section /
Page
Line
Item #
Line Item
Reference
Type (Exception /
Deviation /
Substitution)
Description of
Exception /
Deviation
Proposed
Alternative (if applicable)
Impact (Cost /
Performance / Warranty
/ Schedule)
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