Dutchmans Area Development_Advertisement.pdf

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INVITATION TO BID

LOUISVILLE REGIONAL AIRPORT AUTHORITY

The Louisville Regional Airport Authority (Owner/Authority will receive competitive sealed bids for the Dutchmans Area Development project at the Bowman Field Airport (Airport) located in Jefferson County, Kentucky (the “Project”).

The Dutchmans Area Development project includes updating infrastructure in the area of Bowman Field along Dutchmans Lane in order to accommodate future development. The project work includes creating above ground detention basins, installing new storm sewer, making sanitary sewer connections, installing new water main and fire hydrants, reconfiguring the AOA fence, and the installation of two asphalt roads. Additionally, at the existing maintenance facility, the project includes asphalt paving and fence and gate updates.

The Owner will conduct a Pre-Bid Conference beginning at 10:00AM local time on Thursday, October 15, 2026, for the purpose of reviewing the Contract Documents. The Pre- Bid conference will be held online via video conference and telephone conference. The video conference may be accessed at the following website:

https://teams.microsoft.com/meet/251882848266946?p=A5EeKUO7y2pzCuOxZ3 The Join Teams Meeting ID is: 251 882 848 266 946, Passcode: vc3t6Ba7. For those calling in by phone, the toll-free number is 1 872-216-5903 phone conference ID is 559 469 848#. All prospective Bidders are invited and encouraged to attend this conference.

The Project will utilize electronic bid submission through https://www.flylouisvillebids.com. Bids will be received until, and not later than, 10:00AM local time on Thursday, , 2026.

Immediately following such deadline, all Bids will be publicly read online via video conference and telephone conference. The video conference may be accessed at the following website: https:// teams.microsoft.com/meet/291297637203872?p=HZqJhW0i0oo5T3I9Hp The Join Teams Meeting ID is: 291 297 637 203 872, Passcode: JW6jm6pk. For those calling in by phone, the toll-free number is 1 872-216-5903, phone conference ID is 560 209 699#.

Contract Documents, including Plans and Specifications (electronic or paper copies), may be obtained at Lynn Imaging, 11460 Bluegrass Parkway, Louisville, KY 40299, 1-800-888-0693, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, or the documents can be ordered at https://www.flylouisvillebids.com, Those contractors that ordered plans through https://www.flylouisvillebids.com can submit their bid(s) from their account on the project page. If you did not obtain plans through https://www.flylouisvillebids.com please contact Lynn Imaging, the administrator of www.flylouisvillebids.com, at 800-888-0693 or email support@lynnimaging.com to set up an account in order to submit your bid electronically. All documents required for the bid submission must be submitted separately.

Each sealed Bid shall be accompanied by an irrevocable Bank Letter of Credit, or satisfactory Bid Bond (see Attachment #8) with good corporate surety, in a sum not less than ten percent (10%) of the aggregate amount of the Bid, payable without condition to the Louisville Regional Airport Authority, to guarantee that if the Bidder's offer results in an Award, the Bidder

I - 2 will furnish all required bonds, insurance certificate(s) and insurance policy(ies) within ten (10) Calendar Days after the Notice of Award is given, and enter into the Contract within thirty (30) Calendar Days after the Notice of Award is given.

The Owner, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively ensure that for any contract entered into pursuant to this advertisement, all contractors will be afforded full and fair opportunity to submit bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national origin, creed, sex, age, or disability in consideration for an award.

The Authority has a No Contact Policy which prohibits communication or contact by Bidders(s) or its representative(s) directed at members of the Authority’s Board, its employees, its consultants, or its other representatives concerning the subject of the Bid Documents except as permitted by the Bid Documents.

A. No Unauthorized Contact by Proposers. Upon the advertisement or other publication of notice of these Proposal Documents until such time as an Award is made with respect thereto, there shall be no communication or contact initiated by Proposers, potential Proposers, or their representatives directed at members of the Authority’s board, its employees, its consultants, or its other representatives concerning the subject of the Proposal Documents, except as permitted by these Proposal Documents. Communication with the designated POC is allowed.

B. Unrelated Contact. If the Authority currently contracts with a Proposer, this policy shall not prohibit communications between the Authority and such Proposer to the extent they relate to the existing contract and not the subject of the Proposal Documents.

C. Contact by the Authority. This policy shall not prohibit Authority employees or representatives from contacting a Proposer for the purpose of obtaining further information.

D. Policy Violations. The Authority may reject a Proposal or response in the event of any violation of this policy.

Any questions from the prospective Bidders will be accepted in writing until 12:00PM local time on Thursday October 22, 2026 days prior to the bid opening date. After this date no questions will be answered. Questions submitted should be directed to Brian Sinnwell at Engineering@flylouisville.com. All questions must be put on the Bid Question Form (See Attachment #7).

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The Authority will encourage the successful Bidder to enter into, and will assist the successful Bidder in securing, a project agreement, or other agreement, to reduce the risk of work stoppages or other labor related delays during the term of the Project.

The Authority will encourage the successful Bidder to employ local labor for all but supervisory personnel for the Project.

Kyle Hartlage, PE Vice President of Planning and Development

Advertised:

Louisville Courier-Journal: 10/11/2026 Louisville Defender: 10/15/2026 Tri-State Minority Supplier Development Council: 10/12/2026