Dutch Valley Roof BRM Quote Bid Results Form.docx

This document is a bid results form from the New York State Office for People with Developmental Disabilities (OPWDD), specifically the Broome Developmental Disabilities State Operations Office (DDSO), for a roof repair project at the Dutch Valley Facility in Edmeston, NY. The project involved completely replacing the existing asphalt shingle roofing system, which required removing the current roofing down to the wood decking, replacing damaged decking, and installing a new 30-year asphalt shingle roofing system. A mandatory site visit was scheduled for 8/11/25 at 12:30 pm, with quotes due by 8/21/25 at close of business. The contract specified a 60-day completion timeline after receiving the purchase order.

The bid results reveal three vendors submitted quotes, with Smart Improvement Group winning the contract at $27,200.00, the lowest bid compared to Lukim at $28,800.00 and ABC at $35,780.00. The contract required vendors to provide a 1-year warranty on materials and labor, comply with prevailing wage requirements, and submit certified payroll records. Evaluation criteria included lowest cost, vendor responsibility, and demonstrated 2 years of relevant experience on similar projects. Contractors were required to be registered with the NYS Department of Labor and prepared to submit liability insurance certificates, worker's compensation documentation, and completed lobbying law forms. The specified roofing materials were GAF-ELK Materials Corporation's Timberline HD Lifetime High-Definition Shingles, with required warranties including a 30-year material warranty, 15-year wind-speed warranty, and 10-year algae-resistance warranty.