Pre-Prosal_Conference_Single_Family_Supplemental_Claims_PowerPoint__Presentation_3-9-16_(final).pptx
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- Single Family Claims Processing, Business Process Improvement & Property Disposition Support Services
- Solicitation number
- DU100R-16-R-0001
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Single Family Claims Processing Business Process Improvement Property Disposition Support Service Conference Presentation
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment_1.pdf | ||
| Revised_Exhibit_1-_4-15-16.pdf | ||
| Exhibit_2_-_4-15-16.pdf | ||
| Q_ A_DU100R-16-R-0001_4-15-16.pdf | ||
| Revised__PWS_4-15-16.pdf | ||
| List_of_Attendes.pdf | ||
| DU100R-16-R-0001_Amen_2.pdf | ||
| Revised_Exhibit_3_-_4-15-16.pdf | ||
| ATTACHMENT_6_-_PRICING_SHEET_4-16-16.xlsx | XLSX spreadsheet | |
| Attachment_4_Past_Performance_Survey.docx | DOCX document | |
| Exhibit_I.pdf | ||
| Exhibit_2.pdf | ||
| DU100R-16-R-0001.pdf | ||
| Attachment_3_Past_Performance_Information.docx | DOCX document | |
| Attachment_5_Non-Disclosure_Form.doc | DOC document | |
| Exhibit_3.pdf | ||
| Revised_PWS_2-19.pdf | ||
| ATTACHMENT_3_-_PRICING_SHEET.xlsx | XLSX spreadsheet | |
| Attachment_6_Non-Disclosure_Form.doc | DOC document | |
| Attachment_5_Past_Performance_Survey.docx | DOCX document | |
| Exhibit_2.pdf | ||
| Exhibit_3.pdf | ||
| Attachment_4_Past_Performance_Information.docx | DOCX document | |
| DU100R-16-R-0001.pdf | ||
| Eshibit_I.pdf | ||
| PWS.pdf |
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Text version
Pre-Proposal Conference
March 11, 2016
U.S. Department of Housing and Urban Development (HUD) The Office of the Chief Procurement Officer Community Service/Multifamily Housing Support Division
Single Family Supplemental Claims Process, Business Process Improvement and Property Disposition Support Services
Introduction/Welcome
Brenda K. Lee Contracting Officer
Opening Remarks
Damon Q. McClure Assistant Chief Procurement Officer
Overview/Moderator
Sarah H. Heyward Contract Specialist
Pre-Proposal Conference Objectives
To promote a common understanding of:
Single Family Supplemental Claims Process, Business Process Improvement and Property Disposition Support Services Requirement.
Solicitation Overview
To provide questions and answers in reference to the solicitation
Networking Opportunity
Agenda
Introduction/Welcome Opening Remarks Overview of the Requirement Single Family Supplemental Claims Process, Business Process Improvement and Property Disposition Support Services Requirement
Questions & Answers Break
Overview of the Solicitation Questions & Answers Closing Networking
Rules of Engagement
The Government will consolidate all written questions received and post the “official” answers to FedBizOpps.
Additional questions shall be sent via email to InfoFamilySingleCL@hud.gov no later than March 18, 2016 by 2:00 p.m. E.S.T.
All communications are limited to the Contracting Officer only!!!
Technical Panel
Shawn Ford Jacqueline Roy Deborah Gregory Kathleen Malone Monica Christofaro
Single Family Claims Background and Process
Shawn Ford Single Family Claims Branch
What is the Federal Housing Administration?
Provides mortgage insurance on loans made by FHA-approved lenders
Benefits of FHA Mortgage Insurance Provides lenders with protection against loss FHA pays claims for insurance benefits to lenders in the event of default
NOTE: FHA operates entirely from its self-generated income with no cost to taxpayers. Proceeds from the collection of mortgage insurance paid by the homeowners are used to operate the program.
The Federal Housing Administration
Single Family Post Insurance Division Single Family Claims Branch Single Family Acquired Assets Branch Review and Compliance Section Financial Operations and Control Section
Who Do We Serve?
FHA Approved Lenders Department of Justice HUD’s National Servicing Center Single Family Asset Management Division Single Family Asset Sales Division General Ledger Division Ginnie Mae Various other Divisions within HUD
Fiscal Years 14 & 15 Claims Paid - Monthly Average Dollar Amounts
FY2014 Dollar Amt October November December January February March April May June July August September 2134704162.54 2265248962.9400001 2567265827.6900001 3829803060.0500002 2349376011.8899999 1625970081.1199999 1782754121.5799999 1716529951.78 2521446107.1199999 3565320860.6700001 2608720058.29 1375318170.1800001 FY2015 Dollar Amt October November December January February March April May June July August September 2779114983.6200004 1913291094.0300002 2169570643.0599999 1760281714.02 1531815464.6000001 1872506159.29 1981949111.9400001 1739311351.27 1995115066.4099998 1787228737.1300001 2489117073.5599999 1898302951.54 Fiscal Years 14 & 15 Claims Paid - Monthly Average Count
FY2014 Number of Cases October November December January February March April May June July August September 54091 48749 51635 59673 41962 43543 51680 50467 56736 60217 42606 33911 FY2015 Number of Cases October November December January February March April May June July August September 46449 35337 40330 36383 33714 37893 38522 33802 44462 46537 46933 41569
Conveyance (Claim Type 01) Assignment (Claim Type 02) Supplemental (Claim Type 05) Claims Without Conveyance of Title (Claim Type 06) Preforeclosure Sale (Claim Type 07) Special Forbearance (Claim Type 31) Loan Modification (Claim Type 32) Home Affordable Modification Program (HAMP) (Loan Modification Claim Type 32 HAMP & Partial Claim Type 33 HAMP) Reconveyance Home Equity Conversion Mortgage (Claim Type 20, 21, 22, 23 and 24) Claim Types
Claims received via Electronic Data Interchange (EDI), FHA Connection and paper submission Claims processed through the A43C system Claims must pass predetermined edits Claims that pass edits are automatically paid Claims that fail one or more edits are suspended Lenders have 60 days to correct claim data or submit supporting documentation Approximately 80% of claims are automatically paid, while the remaining 20% fail one or more edits
Current Claim Process
Single Family Supplemental Claims Overview
Jacqueline Roy Single Family Review and Compliance Section
A supplemental claim is filed after the initial claim has been settled. The purpose for filing a supplemental claim is to request an adjustment to the initial claim payment in the event of delayed disbursements or to correct errors on the initial claim submission.
What Is A Supplemental Claim?
All supplemental claims are received via paper submission.
Supplemental claims must be received within 6 months of initial claim settlement.
100% of all supplemental claims are reviewed
How Are Supplemental Claims Processed?
Supplemental claims previously submitted and returned to the mortgagee for correction and/or further information must be received by the Department as soon as possible, but no later than 45 days from the Department's request.
Any subsequent supplemental claims submitted for the same case will be denied UNLESS it meets one of the following exceptions:
Approval to file the additional supplemental claim is granted by the Single Family Claims Branch Chief.
The subsequent supplemental claim concerns hazard insurance adjustments or additional unpaid principal balance -- no filing approval necessary.
How Are Supplemental Claims Processed? (cont’d)
Single Family Supplemental Claims Current Process
Deborah Gregory Financial Operations and Control Section
The On-Site Contractor will be responsible for the following:
Treasury Disbursement Statistics Report (AX2 Report) Home Equity Reverse Mortgage Information Technology (HERMIT) schedule Manual Payments File Maintenance
On-Site Contractor Duties
OBJECTIVE ONE
To combine the current functions performed under three separate contracts into one comprehensive contract. This will streamline the entire supplemental claim process to make it more efficient, secure and risk-based.
OBJECTIVE: CLAIMS PRESCREENING
1.Picks up correspondence from P.O. Box at the Post Office.
2. Comes to HUD HQ, picks up supplemental claims and returns to their facility to conduct initial review.
3. Supplemental that meet requirements are returned to HUD HQ.
CONTRACTOR FACILITY
Contractor A
The Supplemental stack is picked up from HUD and then Returned to HUD (Transportation Cost) & not an effective delivery Method
OBJECTIVE: CLAIMS IMAGING
4. Drives to HUD HQ to pick up prescreened Supplemental Claims.
5. Drives back to their facility and images supplemental claims for upload to A43C.
6. Returns Supplemental Claims to HUD HQ.
CONTRACTOR FACILITY
Contractor B
The Supplemental stack is picked up from HUD and then Returned to HUD (Transportation Cost) & not an effective delivery Method
OBJECTIVE: BATCHED CLAIM PREPARATION
7. Drives to HUD HQ to pick up Supplemental Claims.
8. Drives back to their facility to organize and prepare Supplemental Claim batches.
9. Returns Supplemental Claim batches to HUD HQ.
Contractor C
The Supplemental stack is picked up from HUD and then Returned to HUD (Transportation Cost) & not an effective delivery Method
OBJECTIVE: REVIEW AND RECOMMENDATION
10. Drives to HUD HQ to pick up Supplemental Claim batches.
11. Drives back to their facility to review and make recommendations to Approve or Deny claims.
12. Approved and Denied Supplemental Claims returned to HUD HQ.
OR
Contractor A Recommended Action
The Supplemental stack is picked up from HUD and then Returned to HUD (Transportation Cost) & not an effective delivery Method
OBJECTIVE: CLAIM PROCESSING
13. Drives to HUD HQ to pick up reviewed Supplemental Claims.
14. Drives back to their facility to process Supplemental Claims for payment or denial in A43C.
15. Approved and Denied Supplemental Claims returned to HUD HQ.
Contractor C
The Supplemental stack is picked up from HUD and then Returned to HUD (Transportation Cost) & not an effective delivery Method
OBJECTIVE: SUPPLEMENTAL CLAIM DISTRIBUTION
16. Drives to HUD HQ.
17. Denied Supplemental Claims returned to lenders.
17. Approved Supplemental Claims taken to storage site for retention.
Contractor A
The Supplemental stack is picked up from HUD and then Returned to HUD (Transportation Cost) & not an effective delivery Method
To process supplemental claims requires:
Three contractors Travel distance of 70+ miles Six days of transit (does not include timeframe for claim review)
And increases risk of:
Misplaced/lost claims Personal information being exposed Summary of Current Supplemental Claim Process
Business Process Improvement
Kathleen Malone Office of Financial Services
To transition from the current manual supplemental claim process to a paperless, risk-based process that will improve processes, manage operations, avoid backlogs, and provide adequate security for sensitive information.
OBJECTIVE TWO
Business Process Improvement Goals
Paperless Claim Submissions Automate claim receipt Eliminate possibility of lost claims Eliminate risk of personal information being exposed while in transit Eliminate need for scanning, keying/rekeying of claims
Risk-Based Approach Eliminate 100% claim review – no more backlog Allow for automatic payment of claims Allow for more timely receipt of supplemental claim payments
SAMS Support Services
Monica Christofaro Single Family Acquired Assets Branch
Payee File Maintenance Customer Service Help Desk Internal Audit Operating and Internal Control Procedures
Tasks
Payee File Maintenance Activate/Reactivate/Modify Payee Name and Address Identifiers (NAIDs) Internal Revenue Service (IRS) Tax Identification Number matching Electronic Funds Transfer (EFT) Enrollment Form (SF-3881) Link/Delink Homeownership Center (HOC) Areas to NAIDs Review all Payee File Maintenance Forms to verify accuracy prior to entry Data entry requires 100% accuracy
Name and Address Identifier (NAID) What is a NAID?
A NAID is a Single Family Acquired Asset Management System (SAMS) generated 10-digit identifier assigned to all payees (e.g., appraisers, real estate brokers, property managers, homeowner/condominium associations, non-profits, local/state governments, and trade/service vendors).
NAID applications are approved by the HOCs and keyed into SAMS by the Contractor. NAIDs are created by SAMS automatically using an algorithm based on the vendor’s Name and Tax Identification Number (TIN).
| Long & Foster Real Estate; 123-45-6789 |
| NAID: LNG&FT6789 |
NAIDs - Continued
| Vendor Type | Active Counts |
| SELLING BROKER | 90,005 |
| TAXING AUTHORITY | 8,376 |
| GOVERNMENT VENDOR | 621 |
| NON-PROFIT | 214 |
| NSP | 173 |
| CLOSING AGENT | 150 |
| REPAIR CONTRACTOR | 72 |
| NON VENDOR | 44 |
| PROPERTY MANAGER | 39 |
| APPRAISER | 28 |
| FIELD SERVICE MANAGER | 15 |
| PIH | 9 |
| ASSET MANAGER | 8 |
| HOMEOWNER ASSOC. | 2 |
| LESSEE | 2 |
| MORTAGEE COMPLIANCE | 1 |
Total: 99,759
NAIDs identify real estate brokers on HUD standard sales contracts and all other vendors on disbursement transmittals. Based on their earnings per calendar year, a form MISC-1099 is issued to the primary TIN holder and IRS.
The primary focus of this operation is to provide technical assistance to all customers on all required tasks.
At least one Customer Service Representative (CSR).
The CSR shall be available between 9:00 a.m. and 5:00 p.m. EST.
At a minimum, the CSR shall be knowledgeable, courteous, thorough and prompt.
This function is considered to be extremely important, and it is imperative that highly qualified staff perform these duties.
Customer Service Help Desk
On an annual basis, the Contractor shall conduct its own internal control review of all payee file maintenance related tasks performed under this contract.
A written report detailing the results of the review shall be submitted to the Government Technical Monitor (GTM).
Internal Audit
Provide Government Technical Representative (GTR) with written operating and internal control procedures within 30 days of contract effective date.
Provide GTR with a quality control plan relating to the processing of payee file maintenance and all other activities established and required by this order within 30 days of contract effective date.
The Contractor shall update procedures as necessary and provide a copy of all updates to the GTR.
Operating and Internal Control Procedures
Break
TURN IN ALL WRITTEN QUESTIONS
SOLICITATION OVERVIEW
Sarah L. Heyward Brenda K. Lee
Rules of Engagement
Classification: UNCLASSIFIED
Pre-Proposal Conference constitutes an informal exchange of information
To provide Offerors with insight into HUD’s technical need and the solicitation requirements
No One-on-One discussions
Follow-up comments/questions allowed
Read The Entire Solicitation
Solicitation Number DU100R-16-R-0001 Contract Type: Fixed priced contract Period of Performance – Twelve(12) month base period plus 4 one year option periods Restricted Total Business Set-aside NAICS code/description: 541211 Offices of Certified Public Accountants Size Standard: $20.5M Product service code/description: R710 Financial Services Performance Based Acquisition Surveillance Method: 100%/Random Inspection Transition-In Period 30 Days Transition –Out 30 Days Place of Performance – Contractor Facility
ACQUISITION OVERVIEW
INSTRUCTION TO OFFERORS
INTRODUCTION
The following instructions will establish the acceptable minimum requirements for the format and contents of proposals. Special attention is directed to the requirements for technical and business proposals to be submitted in accordance with these instructions.
(1) Single Award. The U.S. Government anticipates awarding approximately one (1) contract as a result of this Solicitation.
(2) If an Offeror does not follow the instructions set forth herein, the Offeror's proposal may be eliminated from further consideration or the proposal may be down-graded and not receive full or partial credit under the applicable evaluation criteria.
(3) Completion of the "Representations, Certifications, and Other Statements of Offerors" in Section (V);
(4) Offerors should not assume that the Contracting Officer will independently obtain information necessary to evaluate the offeror’s proposal, and should therefore supply all information required by this RFP for the evaluation of its proposal. The offeror’s failure to provide the information required could result in rejection of the proposal.
(5) Proposals shall be submitted in two parts, Technical Volume I and Price Volume II. Each of the parts must be complete in itself so that evaluation of each part may be conducted independently, and so that the technical part may be evaluated strictly on its own merit.
(6) If an Offeror does not understand the instructions in this Solicitation, then it should submit questions to the Contracting Officer via email for clarification during the pre-proposal conference or before the questions submission deadlines.
(7) Accurate and Complete Information. Offerors must set forth full, accurate and complete information as required by this RFP. The penalty for making false statements to the Government is prescribed in 18 U.S.C.1001.
(8) Offer Acceptability. The Government may determine an offer to be unacceptable if the offer does not comply with all of the terms and conditions of the RFP and prospective contract:
(1) Signed Standard Form 1449
(2) Submission of proposed prices fixed price line item are required to be submitted in Excel spreadsheet and PDF.
SUBCONTRACTORS
Offerors must provide commitment letters from the subcontractor detailing:
Willingness to perform as a subcontractor for specific duties (list duties).
What priority the work will be given and how it will relate to other work.
The amount of time and facilities available to this project
A complete price proposal in the same format as the offeror's price proposal.
The prime contractor must do at least 50% of the work in accordance with FAR Clause 52.219-14 Limitations on Subcontracting
Offerors who propose to perform more than 50% of the total cost of labor with prime contractor workforce will be considered acceptable and will then be evaluated under all factors. Offerors proposing to subcontract 50% or more of the total cost of labor will be considered unacceptable and will not be evaluated further.
SECTION V – TECHNICAL AND BUSINESS PROSPOSAL SUBMISSION
Proposals due dated 2:00 PM E.S.T. April 19, 2016
Volume 1 Technical Proposal
Volume 2 Price Proposal
Proposals must be separate; technical proposal cannot make reference to pricing data.
Proposal must be in hardcopy and delivered to HUD at the address listed in the solicitation. NO FAXED OR EMAILED PROPOSALS WILL BE ACCEPTED
One (1) hardcopy of Volume 1 and Volume 2 and two (2) Compact Disks (CDs) of each volume must be submitted
Section V Technical Discussion – Volume 1
Technical Understanding/Approach (Shall not exceed 35 pages):
Management Plan (Shall not exceed 25 pages)
Key Personnel (Resumes shall not exceed 2 pages per person submitted
Past Performance (Narrative 1 page)
The Offeror shall complete the Representations and Certifications in accordance with Section (V) of this solicitation.
Offerors must include proposal matrix with their technical proposal in accordance Section V(L).
BEST VALUE AWARD
The government will use a best value trade off process; thus the Government may award to other than the lowest priced offeror or other than the offeror with the highest rated technical proposal. Each offeror’s total evaluated price will be traded off against the offeror’s technical portion of the proposal, to determine the overall best value to the Government, if needed. The best value is represented by the most advantageous offer, price and non-price factors considered.
Evaluation factors are listed in descending order of importance. All evaluation factors other than cost or price, when combined, are significantly more important than cost or price. However, as the offerors become more equal in technical merit, the importance of price to the evaluation decision will increase. The Government shall make award to the offeror who represents the overall best value to the Government.
SELECTION OF OFFERORS
a. The technical evaluation panel will evaluate each proposal in strict conformity with the evaluation criteria of the RFP (Section 2 (G), utilizing adjectival ratings and written critiques.
b. The price proposal will be subject to a price analysis. The panel may suggest that the Contracting Officer request clarifying information from an offeror.
SELECTION OF OFFERORS CONT.
c. It is the Government's intent to evaluate proposals and award a contract without discussions. Therefore, the offeror's initial proposal should be their best effort and contain the offeror's best terms from a price standpoint. If award is made without discussions, proposal revisions will not be permitted. However, the Government reserves the right to conduct discussions if the Contracting Officer (CO) later determines them to be necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.
EVALUATION FACTORS FOR AWARD
Technical Proposal – Volume 1
There are four (4) technical evaluation factors in descending order of importance:
Technical Understanding/Approach Management Plan Key Personnel Past Performance
MITIGATION PLAN
HUDAR 2452.209-72 Organization Conflict of Interest - Mitigation plan in accordance with PWS shall be submitted with the proposal as an attachment. These plans will not be evaluated however; they will be reviewed by the Contracting Officer as a part of the responsibility determination and incorporated into the contract. The Mitigation plan is not included in the page count.
Mitigation plan shall be submitted with the proposal. These plans will not be evaluated however; they will be reviewed by the Contracting Officer as a part of the responsibility determination and incorporated into the contract.
Evaluation Factors Factor 1 - Technical Approach
The Government will evaluate the following regarding the proposed Technical Understanding/ Approach:
How well the proposal demonstrates logical and feasible methods for meeting the requirements described in the Performance Work Statement, Supplemental Claims Processing Task 1 through Task 6 and SAMS Support Services Task 1 through 4 meeting the performance objectives outlined within the solicitation.
How well the project schedule demonstrates:
a clear understanding of the required operations and HUD requirements; and
Realistic timeframes for performing all the objectives and associated deliverables identified in the PWS.
The offeror shall submit a project schedule that demonstrates a clear understanding of the required operations and HUD requirements with realistic timeframes for performing all objectives.
Evaluation Factors – cont’d
Factor 1 - Technical Approach
If the offeror is proposing subcontractors, the offeror shall clearly identify what aspects of the work will be performed by the prime and what aspects of the work will be performed by each subcontractor in its technical approach.
Labor mix and level of effort (labor categories and number of hours for each labor category). Offerors are cautioned not to include pricing in the labor mix/level of effort matrix submitted with the technical proposal.
Factor 2 - Management Plan
The Government will evaluate the following regarding the proposed Management Plan:
The offeror shall submit a Management Plan that is clear, concise, and demonstrates that it will result in meeting all the objectives outline in the PWS;
The offeror shall submit a Management Plan that details;
Key Personnel and responsibilities;
Staffing Plan – The plan shall demonstrates sufficiency of their overall Staffing Plan and the degree to which it reflects a realistic awareness of the level of effort and workload balancing that is required to support the tasks as required in the Performance Work Statement. A plan that demonstrates a realistic awareness of the level of effort and mix of labor categories that is to be effective and efficient staff.
Proposed subcontracting arrangements and reporting relationships of all subcontractors A plan that demonstrates successful communication and coordination between the contractor and the government schedules of all tasks and subtasks, meetings, and deliverables
Evaluation Factors - cont’d Factor 3 – Key Personnel
The Government will evaluate the following regarding the proposed Key Personnel:
| Project Manager | |
| Alternate Project Manager | |
| Subject Matter Expert in Forward Mortgage Loan Servicing and Claims | Processing |
How well the resumes demonstrate relevant prior experience, qualifications, education, and certification, if applicable, for personnel proposed to fill the key positions identified in the solicitation;
How well the number of key personnel identified and/or the amount of time each will commit to the effort, reflect a clear understanding of the requirement described in the Performance Work Statement; and
Whether letters of commitment were submitted and are acceptable.
Factor 4 – Past Performance In evaluating Past Performance, HUD will address four components – recency, relevancy, quality, and sufficiency. This factor’s primary emphasis is to assess the past performance of the proposed prime contractor (or in the case of joint ventures or some other teaming arrangement, the primary member of the team) or that of substituted key personnel. However, if significant subcontracting/use of other teaming arrangements is anticipated, the past performance history of the proposed subcontractors/other team members must also be evaluated.
• All references will be first assessed for recency and HUD will consider only references performed within the three years immediately prior to submission of the proposal;
• Of those determined to be recent, HUD will assess the degree of similarity in scope, value and magnitude the past performance efforts submitted have to the solicitation requirements to determine relevancy;
• HUD will then assess relevant past performance efforts for quality;
• HUD’s overall assessment will be based upon sufficiency of high quality past performance and risk of nonperformance.
SOLICITATION PROVISION/REQUIREMENTS
Factor 4 – Past Performance – cont’d
The final rating under this factor will encompass the totality of the information provided, including completeness, relevancy, and the depth, breadth, and quality of only relevant past performance for the proposed prime contractor and proposed subcontractor/team members or substituted key personnel. The final rating will range from Excellent (High Confidence) to Unacceptable (Low Confidence). Offerors that have addressed the factor and have no relevant past performance history by the prime, any subcontractors/team members, or substituted key personnel will be rated as Neutral (Unknown Confidence). Offerors that fail to address the factor will be determined to have not complied with the solicitation requirements and will receive the lowest possible rating.
HUD is not restricted to evaluating the information provided by the offeror or the surveys provided by references and may utilize information obtained from any source. HUD will obtain additional information from the Government’s Past Performance Information Retrieval System (PPIRS), if available.
Price
Price will be evaluated separately from Technical and other non-cost/price factors, and will be evaluated as follows:
Reasonableness. The reasonableness of the prices proposed may be evaluated as follows:
On the basis of adequate price competition, by comparing the proposed prices among offers; and/or;
Comparing proposed prices to the Independent Government Cost Estimate to ensure that prices are reasonable for the results to be achieved; and/or
Comparison of proposed prices to valid historical prices paid, whether by the Government or other than the Government, for the same or similar items, adjusted for material differences and differing terms and conditions, quantities and market and economic factors; and/or
Price cont.
Use of parametric estimating methods/application of rough yardsticks (such as dollars per pound or per horsepower, or other units) to highlight significant inconsistencies that warrant additional pricing inquiry; and/or
Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements; and/or
Comparison of proposed prices with prices obtained through market research for the same or similar items; and/or
Analysis of data other than certified cost or pricing data provided by the offeror at the request of the Contracting Officer.
The total evaluated price will include all option periods, including the value of the 6-month extension if the Option to Extend Services clause at FAR 52.217-8 is included in the solicitation
The Government will evaluate offers for award purposes by evaluating the cost for the basic period of performance as well as all options. Evaluation of option years will not obligate the Government to exercise the option years. For purposes of evaluating the price of exercising the potential 6-month extension of services using the clause at FAR 52.217-8, 50% of the final option year (six months) value will be added to the total proposed amount for evaluating pricing only, this amount will not be included in the total aggregate value of the resulting contract. This addition is for evaluation purposes only.
The government will evaluate the reasonableness of proposed cost/price for the option periods by assessing the acceptability of the offeror’s methodology used in developing the cost/price estimates. For the cost to be reasonable in its nature and amount, it should not exceed that which would be incurred by a prudent person in the conduct of a competitive business. Reasonableness takes into account the context of a given source selection, including current market conditions and other factors that affect the ability of an offeror to perform the contract requirements.
Unbalanced Pricing - Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. The Government will analyze offers to determine whether they are unbalanced with respect to separately priced line items. Offers that are determined to be unbalanced may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government
SAMPLE PRICING SHEET
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
Submission of certified cost or pricing data is not required.
(b) Provide data described below: Submission of data other than certified cost or pricing data may be submitted in the offeror’s own format but in a workable excel spreadsheet to be included their Price Proposal. The offeror shall provide a separate cost breakdown of each Contract Line items (CLIN’s) that is identified in the pricing line items. This shall include the labor categories, number of hours, labor rates, and percentage of effort, labor mix and any other costs that may apply to the total cost of each contract line item.
NETWORKING
image2.png
Microsoft_Excel_Worksheet1.xlsx Sheet1
Months FY2014 Dollar Amt FY2015 Dollar Amt Series 3
October $2,134,704,162.54 $2,779,114,983.62 2
November $2,265,248,962.94 $1,913,291,094.03 2
December $2,567,265,827.69 $2,169,570,643.06 3
January $3,829,803,060.05 $1,760,281,714.02 5
February $2,349,376,011.89 $1,531,815,464.60
March $1,625,970,081.12 $1,872,506,159.29
April $1,782,754,121.58 $1,981,949,111.94
May $1,716,529,951.78 $1,739,311,351.27
June $2,521,446,107.12 $1,995,115,066.41
July $3,565,320,860.67 $1,787,228,737.13
August $2,608,720,058.29 $2,489,117,073.56
September $1,375,318,170.18 $1,898,302,951.54
Total $28,342,457,375.85 $ 23,917,604,350.47
To resize chart data range, drag lower right corner of range.
Microsoft_Excel_Worksheet2.xlsx Sheet1
Months FY2014 Number of Cases FY2015 Number of Cases Series 3
October 54,091 46,449 2
November 48,749 35,337 2
December 51,635 40,330 3
January 59,673 36,383 5
February 41,962 33,714
March 43,543 37,893
April 51,680 38,522
May 50,467 33,802
June 56,736 44,462
July 60,217 46,537
August 42,606 46,933
September 33,911 41,569
To resize chart data range, drag lower right corner of range.
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