DTS RFI.pdf

REQUEST FOR INFORMATION (RFI) – CONSOLIDATED SECURITY COOPERATION

REQUIREMENTS CONTRACT

INTRODUCTION:

The Army Contracting Command – Aberdeen Proving Ground (6515 Integrity Court, Aberdeen Proving Ground, MD 21005) is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for the Assistant Secretary of the Army Financial Management and Comptroller (ASA (FM&C)). The intention is to procure these services on a competitive basis.

Based on the responses to this Request for Information and additional Market Research, this requirement may be set aside for Small Businesses (in full or in part) or procured through Full and Open Competition, or multiple awards may be made. All Small Business Set-Aside categories will be considered. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

PLACE OF PERFORMANCE: See the attached Performance Work Statement (PWS).

DISCLAIMER:

This Sources Sought is for Informational Purposes ONLY. This is not a Request for Proposal or RFP to be submitted. It does not constitute a solicitation and shall not be construed as a commitment by the Government. Responses in any form are not offers and the Government is under no obligation to award a contract as a result of this announcement. No funds are available to pay for preparation of responses to this announcement. Any information submitted by respondents to this technical description is strictly voluntary. Responses will not be returned to the responder. Not responding to this notice does not preclude participation in any future Request for Quote, Invitation for Bid, or Request for Proposal, if one is issued. If a solicitation is released, it will be synopsized on the Government-wide Point of Entry (GPE). It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement.

PROGRAM BACKGROUND:

ASA(FM&C) has a need for a non-personal service(s) contract to provide Transportation Card Reconciliation Automation. The methods by which card transactions are reconciled and paid are completed within a specialized module within the Defense Travel System (DTS) or a paper-based manual process. The Army requires support to sustain its use of the complex system interfaces required to operate the DTS module and enable automation for current manual processes ineligible for DTS reconciliation. The Centrally Billed Account (CBA) Reconciliation is part of the DTS.

More background information in the attached PWS.

REQUIRED CAPABILITIES:

The contractor will perform the reconciliation process with Army organizations assistance when necessary. The contractor will establish and staff a Help Desk operation to define, prioritize, and resolve problems encountered by organizations in the day-to-day process of resolving unmatched/rejected transactions.

Further detail is provided in the draft Performance Work Statement (PWS) attached to this announcement (Attachment 1).

If your organization has the potential capacity to perform these contract services, please provide the following information:

1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and

2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to: 1) provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules;

cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

ELIGIBILITY:

The applicable NAICS code for this requirement is 541511 – Custom Computer Programming Services with a Small Business Size Standard of $34,000,000.00. The Product Service Code (PSC) is R499; Other Professional Services. Businesses of all sizes are encouraged to respond;

however, each respondent must clearly identify their business size in their capabilities statement.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES STATEMENT):

A draft Performance Work Statement (PWS) is attached.

Interested parties are requested to submit a capabilities statement in Times New Roman font of not less than 10 pitch. The deadline for response to this request is no later than (NLT) 11:00AM, ET, 05 June 2025. All responses under this Sources Sought Notice must be e-mailed to martine.ianniello.civ@army.mil.

This documentation must address at a minimum the following items:

1. Vendor’s business name, point of contact, address, and DUNS number.

2. Size and type of ownership (Small, Small Disadvantaged, Women-Owned, HUBZone, or

Service-Disabled Veteran-Owned Small Business Concern) under NAICS 541511.

3. A statement or explanation of the company's background, core competencies and technical expertise, experience, and other capabilities that demonstrate the company's ability to perform the required services identified in the PWS.

4. What type of work has your company performed in the past in support of the same or similar requirement?

5. Can or has your company managed a task of this nature? If so, please provide details.

6. What specific technical skills does your company possess which ensure capability to perform the tasks?

7. The PWS requires that you set up and maintain a Help Desk function. Please describe your experience in this type of process.

8. Please describe your experience in reconciliation of CBA both manually and use of the

DTS Reconciliation Module.

9. Please describe your experience in converting manual processes to an automated process.

10. The PWS requires the ability of the vendor to provide training on the CBA reconciliation process. What experience do you have in establishing a training curriculum and presenting training in a virtual and/or in person environment?

11. Please describe any proprietary software you will use to meet the contract requirements and whether it has been approved for use in the DoD environment.

12. Does your company believe a different NAICS code should be considered for this PWS? If so, please provide recommendations with supporting rationale.

13. Does this Performance Work Statement (PWS) provide sufficient information for you to submit a proposal? If not, what additional information is required?

Are there any ambiguities that require clarification?

Are the standards of performance clear?

Are there additional standards that should be incorporated?

14. Which elements or proportions of the PWS would your company subcontract rather than perform with your own resources?

15. How long would it take your organization to support this work and to transition in?

16. How long would it take your organization to provide a proposal?

17. Please note that if the solicitation were conducted as a Small-Business Set-Aside, in accordance with FAR 52.219-14, the small business prime must perform at least 50% of the work themselves in terms of the cost of performance. Provide an explanation of your company's ability to perform at least 50% of the tasks described in the PWS for the base and option periods.

18. Please list procurement vehicles or solutions you are associated with that may be applicable to this requirement. (For example: GSA, GSA OASIS, SEWP V, RS3)

The estimated period of performance consists of one (1) base year plus four (4) options, with performance commencing in December 2025 through December 2030. Specifics regarding the number of option periods will be provided in the solicitation.

The proposed contract is anticipated to include tasks that would be accomplished by labor categories that are subject to the Service Contract Act or a collective bargaining agreement.

Upon evaluation of the capability statements, if it is determined that this requirement will be an unrestricted competition, the Government intends to evaluate the Small-Business responses and conduct further market research to identify a subcontracting goal.

Your response to this Sources Sought, including any capabilities statement, shall be electronically submitted to the Contract Specialist, Martine Ianniello, in either Microsoft Word or Portable Document Format (PDF), via email only at martine.ianniello.civ@army.mil.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

No phone calls will be accepted.

All questions must be submitted to the Contract Specialist identified above. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.