DTNH22-09-R-00220_Solicitation.pdf

DTNH22-09-R-00220

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 54

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

09-0042606/30/2009 X

NPO-320

Office Of Acquisition Management

DOT/NHTSA/NPO-320

1200 New Jersey Avenue, SE Washington, DC 20590

1400 ET 07/30/2009

Sherese Gray sherese.gray@dot.gov

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PAGE(S)

Chelly Johnson-Jones

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

1-2 4-11

15-20 21-25 26-31

12-13

32-38

40-46

47-51 52-54

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

DTNH22-09-R-00220

(A) (B) (C) (D) (E) (F)

TITLE: Improving the General Deterrence Effects of Sobriety Checkpoints

FOB: Destination

0001 Improving the General Deterrence Effects of Sobriety Checkpoints

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

REQUEST FOR PROPOSAL

IMPROVING THE GENERAL DETERRENCE EFFECTS OF SOBRIETY CHECKPOINTS

SOLICITATION # DTNH22-09-R-00220

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SUPPLIES/SERVICES

Under this contract, the contractor shall provide all the necessary supplies and services (other than that identified in this contract as being government-furnished) on a Cost-Plus-Fixed Fee basis.

Work shall be performed in accordance with this Contract’s Statement of Work, Section C, and other terms and conditions of this Contract.

B.2 ESTIMATED AMOUNT

B.2.1 The total value of this contract is $ To be filled in at time of contract award, which consists of the estimated cost of $ To be filled in at time of contract award and a fixed fee of $ To be filled in at time of contract award.

B.2.2 Funds Available Of the total value of this contract (as cited in sub-paragraph B.2.1 above), funds are currently available as follows:

Funded Cost: $__________ Funded Fee: $_______ Total Funded Amount: $___________

It is estimated that the period of time covered by the funds cited above is from time of contract award through____ months thereafter.

SECTION C DESCRIPTION/SPECS./WORK STATEMENT

C.1 BACKGROUND

The National Highway Traffic Safety Administration (NHTSA) is an agency of the U.S.

Department of Transportation (DOT). NHTSA’s mission is to save lives, prevent injuries and reduce traffic-related health care and other economic costs. The agency develops, promotes and implements effective educational, engineering and enforcement programs with the goal of ending preventable tragedies and reducing economic costs associated with vehicle use and highway travel.

Data suggest that sobriety checkpoints in combination with publicity can be effective in reducing crashes. However, sobriety checkpoint programs have not achieved a significant general deterrence effect when examined in terms of program awareness, self-reported behavior change, and perception of increased likelihood of being stopped by the police and arrested. There is a need to improve general deterrence so that enforcement programs can be more effective and the crash reduction effects sustained. There is a need to improve the visibility of enforcement programs.

There are several ways in which the visibility of sobriety checkpoints may be improved. One approach would be to increase their frequency. However, law enforcement agencies already are reluctant to employ checkpoints, in part due to the resources required. Attempting to ramp up efforts further would be more than what many agencies could carry out, and may well exhaust those agencies that make the effort. Optimally, the goal is to increase the visibility of sobriety checkpoints without law enforcement agencies expending more resources than what they normally would expend for this type of operation. Increasing the media attention may help in this regard, but many law enforcement agencies are not skilled in generating earned media. Even when they have those skills, the media quickly get bored and move on to the next local news event.

Adjusting the times and locations of sobriety checkpoints may be ways of improving their visibility without unduly taxing agency resources. Sobriety checkpoints most often have been implemented in the late evening and early morning, usually starting at 10:00 p.m. or later. Moving them to an earlier time, such as starting at 6:00 p.m., would expose far more vehicle occupants to them. Data for 2006 showed almost 3,000 alcohol-related fatal crashes from 6 pm to 9 pm, making this almost as deadly a time frame as the later night hours and one that could clearly benefit from the activity. Placing the checkpoints at more heavily traveled roadways would also increase the number of people who see the enforcement activity. However, these adjustments raise logistical issues. Law enforcement would need to be able to carry them out without aggravating traffic congestion problems, seriously impeding traffic flow, and creating safety problems when instituting the stops.

Signage is another potential method of increasing visibility and public awareness of sobriety checkpoints. While checkpoints may be ill-advised at the heaviest traveled roadways during evening rush hour, signage such as variable message boards could be placed there to alert the public of the checkpoint activity. The checkpoints could then be placed on feeder roads where they could more easily be conducted. The signs and checkpoints could work in tandem, with the signs providing the greatest level of exposure, and the checkpoints acting as a confirming presence

SOLICITATION # DTNH22-09-R-00220

that vehicle occupants either see for themselves or are told about by others they know traveling the feeder roads. Since the primary objective of sobriety checkpoints is to deter alcohol-impaired driving, the signs may further assist that goal by leading vehicle occupants to assume that anyone seen stopped at a checkpoint was likely stopped for an alcohol violation (targeted deterrence).

This project will test the effectiveness of a combined sobriety checkpoint and signage campaign in raising public awareness of the checkpoint activity and the perceived risk of violators being detected and arrested. The checkpoint campaign shall utilize a 6:00 p.m. start time for the checkpoint activity.

C.2 OBJECTIVE

Assess the effectiveness of an earlier checkpoint start time and accompanying signage in raising public awareness of sobriety checkpoint activity and raising the public’s perceived risk of an alcohol-impaired driver being stopped and arrested.

C.3 SPECIFIC REQUIREMENTS

C.3.1 Task 1. Kickoff Meeting and Refined Work Pan

a. Within two weeks of contract award, the Contractor shall meet with the NHTSA Contracting Officer’s Technical Representative (COTR) and other interested NHTSA personnel, in Washington, DC, to discuss, in greater detail, the performance and administration of this contract.

During the kick-off meeting, the Contractor shall provide a short briefing describing the Contractor’s planned approach to performing the contract. The Contractor, COTR, NHTSA Contracting Officer (CO) and other NHTSA personnel will discuss specific details of the project to resolve any differences in approach and/or expected goals.

As a basis for discussion, NHTSA and the Contractor will focus on the Work Plan submitted by the Contractor as part of its proposal. The NHTSA COTR will respond to questions, provide feedback and instructions, and deliver any necessary or useful materials to the Contractor.

During this Task 1, C.3.1 meeting, the Contractor and NHTSA COTR shall determine if any refinement to the proposed research design is necessary. Any agreed-upon change to the research design shall be specified in the Refined Work Plan (see C.3.1.b below.).

b. Based upon discussions held during the Kick-off meeting, and using the Contractor’s work plan submitted as part of its Technical Proposal, the Contractor shall prepare and submit a Refined Work Plan to the COTR within four (4) weeks after Contract award. The Contractor shall not proceed to Task 2, C.3.2 until receiving approval of the refined work plan from the COTR.

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The Contractor shall plan for a minimum of three (3) additional meetings in Washington, DC during the Contract. This shall include Task 2, C.3.2 meeting to discuss candidate sites and Task 7, C.3.7 Briefing to NHTSA. The date and time of the three meetings shall be determined through mutual agreement between the Contractor and the COTR. Each of these meetings shall require a minimum of four (4) hours.

C.3.2 Task 2 – Recruit Sites

NHTSA will provide the contractor with a listing of potential demonstration sites and project participants. These will be either law enforcement agencies or other entities recommended by staff from NHTSA’s Regional Offices. Only agencies that conduct sobriety checkpoints on a consistent basis shall be considered viable candidates to carry out the interventions.

The Contractor shall prepare a recruitment letter to be sent to candidate agencies. The letter shall:

• describe the requisite characteristics of the intervention to be implemented under this contract;

• specify eligibility criteria for agencies/sites to be selected to carry out the intervention;

• indicate what resources will be provided to each selected agency/site for conducting the intervention;

• request from any interested agency a response that demonstrates the agency’s willingness and ability to participate in the study.

The letter shall make clear that while this is a NHTSA study, participation in the study by any agency/site shall be through subcontract agreement with the Contractor. The letter shall also note that an affirmative response from the agency/site will not guarantee it will be selected to participate in the study.

Instructions in the recruitment letter shall direct interested agencies to submit their responses to the Contractor. The Contractor shall supply the NHTSA COTR with a copy of all responses received to the recruitment letter. The Contractor shall conduct a selection review with the assistance of NHTSA based on the following criteria:

• Meeting all specified eligibility criteria;

• Expressed willingness to work with the Contractor and provide any necessary data on process activity;

• Level of management commitment to carrying out the study activity shown in the agency’s response;

• Ability to meet the time schedule established in the recruitment letter;

• Adequate staffing of law enforcement personnel to implement the site level activity;

• Adequate preparation of law enforcement personnel for the enforcement intervention;

• Administrative procedures that can easily accommodate the study; and

• Any additional criteria deemed useful by NHTSA and the Contractor for the purpose of completing this effort.

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The Contractor shall independently review the responses received from the agencies using the specified selection criteria. The Contractor shall meet the NHTSA COTR at the DOT/NHTSA Headquarters building located in Washington, D.C. five (5) months after Contract award to discuss the responses and the Contractor’s proposed selection of enforcement agencies. NHTSA will review the proposed list and provide consent where it agrees with the selected agency. The Contractor may make no subcontracting awards until NHTSA has provided consent.

The Contractor shall write and execute formal contracts between it and the agencies selected to participate in the interventions. Each intervention site shall receive resources so that they obtain three (3) variable message signs. This may either entail the Contractor providing project funds to the sites for the sites to purchase the signs, or else the Contractor purchasing the signs with project funds and then turning over the signs to the sites. The most expeditious method for providing the signs should be utilized. In addition to providing the message signs, the Contractor shall provide each intervention site up to $30,000 in funding to assist the sites in conducting the interventions (e.g., officer overtime; equipment).

C.3.3 Task 3 – Prepare For Baseline Telephone Survey

Concurrent with Task 2, C.3.2 the Contractor shall carry out all preparatory activities to conduct telephone surveys prior to, and immediately following, the intervention periods. No less than 500 completed interviews shall be conducted per site per survey wave. Thus the Contractor shall conduct approximately 6,000 telephone interviews over the course of the project (3 sites X 2 intervention periods X 2 survey waves per intervention period X 500 interviews). Approximately 20 percent of the interviews during each wave at each site shall be conducted with respondents who have cell phones but no landline phones. The minimum age for interviewing shall be 18. The Contractor shall over-sample younger persons (under 40) due to impaired driving programs being targeted more towards younger age groups.

The Contractor shall conduct the surveys under approval previously obtained by NHTSA from the Office of Management and Budget (OMB) for surveys of this type. That approval extends until August 31, 2011.

The average interview length shall be targeted at 10 minutes. It shall focus on whether the respondent is aware of the checkpoint activity, and what the perceived risk of an alcohol-impaired driver being stopped and arrested is. The questionnaire shall be developed by the Contractor in collaboration with the NHTSA COTR. To the extent possible, the questionnaire shall use questions employed on previous NHTSA surveys.

All sites shall be surveyed at the same time, and the field period for each survey wave shall be no more than 3 calendar weeks. Thus the Contractor shall have sufficient resources and expertise to complete 1,500 10-minute interviews, inclusive of over-sampling and cell phone sub-samples, within a 3 week period.

The Contractor shall carry out all preparatory activities needed to conduct the surveys, including programming the questionnaire into a CATI system, debugging the program, and training the interviewers.

The Contractor, NHTSA COTR, and other invited NHTSA staff shall discuss criteria for the sobriety checkpoint programs, and criteria for the sites that will be implementing them. There will be two intervention sites, and one comparison site that will not implement the intervention. The sites may be in the same State, or in different States. The Contractor shall be responsible for recruiting the sites (with direction provided by the NHTSA COTR and NHTSA Regional staff), working with the sites to plan the programs, monitoring the programs, providing necessary resources (equipment and a small amount of funding) to the sites, and conducting telephone surveys immediately before and immediately after each intervention. The telephone surveys shall include interviews with persons who are cell phone only (i.e., they have a cell phone but no landline phone). The basic research design will be for the two intervention sites to implement the checkpoint program at two different times separated by a minimum of six (6) months. During each of the two intervention periods, the site shall conduct sobriety checkpoints during Thursday, Friday, and Saturday evenings of two (2) consecutive weeks. The checkpoints shall begin at 6:00 p.m. and extend until 9:00 p.m. After 9:00 p.m. the participating law enforcement agencies shall conduct activities as they would normally do so during those nights. During the first intervention period, one site shall also place variable message boards at high traffic locations while the other does not use the signs. The signage conditions will be reversed during the second intervention period. The intervention sites, and the single comparison site, shall be comparable on key demographic characteristics.

C.3.4 Task 4 – Prepare For On-Site Intervention Activity

The Contractor shall carry out all necessary preparatory activities to implement the sobriety checkpoint and signage interventions at the project sites. This shall be done according to procedures specified in the final refined work plan, and shall include:

• Establishing key contacts at the sites;

• Establishing efficient communication channels and procedures with the sites;

• Obtaining an enforcement plan;

• Providing the sites with equipment and monetary resources as specified by the contractual agreements with the sites;

• Making sure project activities are coordinated;

• Putting in place mechanisms to ensure that the checkpoints are conducted, and that a log is kept of checkpoint activity;

• Responding to project-related information requests from the sites;

• Responding, as appropriate, to administrative issues that emerge at the sites;

• Assuring that the checkpoints always include law enforcement officers with SFST training;

and

• Determining locations to place the signage and conduct the checkpoints.

The Contractor shall be required to have the methods for conducting the checkpoints approved by an Institutional Review Board (IRB). This must be an existing IRB certified by the Department of Health and Human Services.

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The Contractor, NHTSA COTR, and sites will mutually agree on the message to be placed on the variable message boards. There will be two messages. One will be a statement that police are enforcing the drinking and driving laws. The second message will include information on the penalties for being convicted of DUI/DWI. Whenever a site is conducting a combined checkpoint and sign condition, it will play one of the messages during the first week, and the other message during the second week. The telephone questionnaire will be designed to assess which message was better at penetrating public awareness. This general design may be amended per decisions reached during the Task 1 meeting.

The Contractor shall create a checklist of preparatory items that need to be accomplished before the intervention activity can be implemented. The Contractor shall submit the checklist to the NHTSA COTR seven (7) months after Contract award. The NHTSA COTR will return comments back to the Contractor one (1) week after receipt of the checklist. The Contractor shall adjust the checklist according to the NHTSA COTR’s comments, and then use the checklist as a guide in conducting the preparatory activities. Once the preparatory activities have been completed, the Contractor shall resubmit the checklist to the NHTSA COTR. The Contractor shall attach to the checklist a synopsis of any obstacles that were encountered and how they were addressed, and things the Contractor might have done differently in preparing for the intervention activity. The checklist and synopsis shall be submitted to the NHTSA COTR nine (9) months after Contract award.

C.3.5 Task 5 – Conduct Telephone Surveys

The Contractor shall conduct the telephone surveys according to procedures specified in the final refined work plan. Each pre-intervention wave shall commence 3 calendar weeks prior to the first night of the sobriety checkpoint intervention. Each post-intervention wave shall commence no later than 3 calendar days following the last night of the checkpoint intervention. The Contractor may petition the NHTSA COTR to increase the field period by several days. Strong justification for the extension shall be required from the Contractor, and the NHTSA COTR may or may not approve the extension.

The Contractor shall notify the NHTSA COTR via email when each survey wave is concluded.

The Contractor shall provide the NHTSA COTR with the results of the surveys no later than one

(1) month following the conclusion of each of the two post-intervention survey waves. The results shall be submitted to the NHTSA COTR via email. The Contractor shall provide the NHTSA COTR with a database at the conclusion of the project containing the data collected from all survey waves.

C.3.6 Task 6 –Implement Sobriety Checkpoint Intervention Activity

The selected local law enforcement agencies will implement the checkpoint and signage activity as agreed upon in their Contracts with the Contractor. The Contractor shall have in place a system for monitoring the intervention activity to assure that all terms of the Contract are being met. The Contractor shall carry out all monitoring and site support activities according to procedures specified in the final refined work plan. The Contractor shall assure that a record is kept of the

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number of contacts made at the checkpoints, the number of arrests, types of violations processed, and other pertinent information determined during Task 1.

The number of checkpoints that each site shall implement during each night shall be determined at the Task 1, C.3.1 meeting. The required population size of the sites shall also be determined at that time. The sites shall either be urban or suburban. The intervention and comparison sites shall match as closely as possible on population size and demographic characteristics.

Within one (1) week of the conclusion of each of the two intervention waves, the Contractor shall notify the NHTSA COTR via email that the interventions have concluded, describe what transpired, and identify any problems that occurred.

C.3.7 TASK 7 – BRIEF NHTSA ON RESULTS

The Contractor shall brief (F.4.2) NHTSA on the results of the study twenty (20) months after contract award at a meeting to be held at NHTSA headquarters. The Contractor shall develop a Powerpoint presentation, and prepare handouts for distribution to meeting attendees.

One (1) week prior to the briefing, the Contractor shall submit a draft of the presentation and handouts to the NHTSA COTR for review. The NHTSA COTR shall return comments to the Contractor within two (2) business days of receipt. The Contractor shall revise the presentation and handouts according to the NHTSA COTR’s comments and use the revised versions at the briefing.

C.3.8 Task 8 – Submit Final Report Deliverables

The Contractor shall prepare a Final Report (F.4.6) that documents in detail the objectives of this study, methodology used, and results. The Final Report shall identify whether the use of signage in combination with sobriety checkpoints increased public awareness of the checkpoints. The Contractor shall also assist NHTSA in the preparation of a journal article that presents results from the project. NHTSA shall submit the article to a peer-reviewed journal.

The Contractor shall submit a Final Report Outline (F.4.3) to the NHTSA COTR according to the schedule specified in Section F.3 Deliverables. The NHTSA COTR will review the Final Report Outline and provide comments back to the Contractor within one (1) week after receiving the outline. The Contractor shall then submit a Draft 1 Final Report (F.4.4) to the NHTSA COTR according to the schedule specified in Section F.3 Deliverables. The NHTSA COTR shall review the Draft 1 Report and return comments to the Contractor within two (2) weeks of receiving the Draft 1 Report. The Contractor shall revise the Draft 1 Report based on the government’s comments and submit a Draft 2 Final Report (F.4.5) to the NHTSA COTR according to the schedule specified in Section F.3 Deliverables. The NHTSA COTR will send the Draft 2 Report through formal NHTSA review. The NHTSA COTR will return comments to the Contractor obtained through the formal NHTSA review according to the schedule specified in Section F.3 Deliverables.

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The Contractor shall make final revisions to the report based on the comments received and then submit the Final Report (F.4.6) for publication to the NHTSA COTR. The Contractor shall adhere to the following general instructions for constructing the Report file:

SECTION D PACKAGING AND MARKING

D.1 Preservation and packaging of all shipments or mailing of all work delivered under this contract shall be done in accordance with good commercial practices and to insure acceptance by common carrier (if applicable) and safe transportation at the most economical rate(s).

Any deliverables required by this contract shall be submitted to the applicable personnel identified in Section F of this contract. Due to security concerns, deliverables transmitted via regular U.S.

Mail experience significant delay in reaching an intended destination and, as part of the screening process, may be damaged. For these reasons, the U.S. Mail should not be used to transmit deliverables. Rather, the contractor is encouraged to use electronic mail to the maximum extent possible.

D.2. FORMATTING TEXT AND IMAGE DELIVERABLES (JUN 2009)

For those deliverables submitted electronically as text or image files, the following specifications apply.

D.2.1 Text Text files shall be delivered in a format compatible with Microsoft WORD 2003. Font type of Times New Roman with a font size of 12 shall be used throughout the document. The contractor shall minimize additional formatting as much as possible e.g., avoid use of columns) avoid using any design/layout elements (however, see D.2.2, D.2.3, and D.2.4 below.)

D.2.2 Charts and Graphs The contractor shall develop charts or graphs using a format compatible with Microsoft EXCEL 2003 and shall insert these in the appropriate places within the text document. The contractor shall also provide the Microsoft EXCEL source file from which charts or graphs were developed.

D.2.3 Illustrations NHTSA’s Office of Communication Services is responsible for developing or acquiring most illustrations found in NHTSA publications. These illustrations can take two forms:

a. Graphics – In the majority of cases, the Office of Communication Services will develop any needed graphics in collaboration with the COTR. The Contractor shall provide text, graphs, and charts following the guidelines stipulated in D.2.1 and D.2.2 above. In some cases, the contractor may be required to develop graphics. In these cases, the Contractor shall use only software approved by the U.S. Government Printing Office (e.g. Adobe Illustrator.)

b. Photographs – When photos are used in Agency publications, the Office of Communication Services typically uses existing photos or photos purchased through royalty-free sources. In the event the Contractor must supply photos for use in a publication, the photos must be high resolution images at least 300 dpi at the size used in

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the publication. Photos shall be supplied on CD or DVD in either .tif format (for scanned images) or .jpg (for images downloaded to the CD or DVD directly from the digital camera.). NOTE: If a photograph is supplied by an outside source (contractor, grantee, national organization, etc.), a release form must accompany the photo indicating that the human subjects in the photo authorize NHTSA to use the photo in its publications and on its Internet site. The contractor is responsible for ensuring that the necessary arrangements have been made with the photographer and the subjects in the photo to ensure that NHTSA has unlimited rights to use the images in print and on the web. The Contractor shall obtain, and provide to NHTSA, a written statement indicating that NHTSA has unlimited, unrestricted rights to the use of the photos.

D.2.4 Web-based Images Occasionally, web-based images may be used in NHTSA publications. The Contractor is cautioned that copyright laws restrict use of many of these images even if this is not expressly indicated at the website. Additionally, the resolution of most web-based images is not high enough to provide a clear image when published. For these reasons, web-based images should not be used.

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SECTION E INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

The contract incorporates the following Federal Acquisition Regulation (48 CFR Chapter 1) clauses (as indicated by an "X") by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

www.arnet.gov/far/

NOTE: Clauses incorporated by reference are indicated by an “x”

X 52.246-5 Inspection of Services – Cost Reimbursement (APR 1984)

X 52.246-16 Responsibility for Supplies (APR 1984)

E.2 INSPECTION AND/OR ACCEPTANCE

The Contracting Officer's Technical Representative (COTR), as designated in the contract, is responsible for performing the inspection of all supplies or services rendered under the contract.

The COTR is also responsible for recommending, to the Contracting Officer, acceptance or replacement/correction of supplies or services that fail to meet the contract requirements.

SECTION F DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

X 52.242.15 Stop Work Order (AUG 1989) Alt I. (APR 1984)

X 52.247-35 F.O.B. Destination within Consignee's Premises (APR 1984)

F.2 PERIOD OF PERFORMANCE

All work required hereunder including preparation, submission, review, and acceptance of the final report shall be completed within thirty-two (32) months after the effective date of the contract.

F.3 DELIVERABLES

F.3.1 Deliverable (D) and Milestone (M) Schedule

Item Number

Task Number

Deliverables Due Date

1 *F.4.1 Quarterly Progress Report (D) 10th day of quarter following the quarter being reported

2 C.3.1 Kickoff meeting (M) 2 weeks after contract award 3 C.3.1 Submit refined work plan to COTR (D) 4 weeks after contract award 4 C.3.1 COTR approval of work plan (M) 5 weeks after contract award 5 C.3.2 Send recruitment letter to candidate agencies (M) 3 months after contract award

6 C.3.2 Provide copy of recruitment responses to COTR (D)

4 months after contract award

7 C.3.2 Meet with COTR to discuss recruitment responses (M)

5 months after contract award

8 C.3.2 Execute formal contracts with selected law enforcement agencies (M)

6 months after contract award

9 C.3.3 Complete preparatory activities to conduct telephone surveys (M)

5 months after contract award

10 C.3.4 Complete IRB review (M) 7 months after contract award 11 C.3.4 Submit draft checklist of preparatory items to COTR (D) 7 months after contract award

12 C.3.4 COTR provides comments on draft checklist of preparatory items. (M)

7 ¼ months after contract award

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13 C.3.4 Submit final checklist and synopsis to

COTR (D)

9 months after contract award

14 C.3.5 Begin baseline telephone survey wave (M)

9 months after contract award

15 C.3.5 Submit results of each telephone survey wave to the COTR (D)

1 month following conclusion of each post-intervention survey wave

16 C.3.6 Begin interventions (M) 10 months after contract award 17 C.3.6 Notification to COTR of conclusion of intervention waves (M) 1 week after conclusion of each intervention wave

18 C.3.7 Brief NHTSA on results (M) 20 months after contract award 19 C.3.8 Submit Final Report Outline (D) 20 months after award 20 C.3.8 Receive COTR comments on Draft

Outline (M) 20 ¼ months after contract award

21 C.3.8 Submit Draft Final Report to COTR (D)

22 months after contract award

22 C.3.8 Receive COTR comments on Draft Final Report (M)

22 ½ months after contract award

23 C.3.8 Submit Final Report to COTR (D) 24 months after contract award 24 C.3.8 Receive comments on Draft Final

Report (M) 30 months after contract award

25 C.3.7 Submit Final report to COTR (D) 32 months after contract award

F.3.2 Place of Delivery/Number of Copies

All deliverable items shall be furnished to the following addresses in the number of copies specified in a. above:

ITEM # ADDRESS

1, 3, 6, 11, 13, 15, 19, 21, 23,25

Department of Transportation National Highway Traffic Safety Administration Office of Behavioral Safety Research Attention: ___TBD____, COTR

NTI-131

1200 New Jersey Avenue, SE Washington, D.C. 20590 E-Mail:

Department of Transportation National Highway Traffic Safety Administration Office of Acquisition Management Attention: ___TBD____, Contract Specialist

NPO-320

1200 New Jersey Avenue, SE Washington, D.C. 20590 E-Mail:

F.4 Reports and Briefings

F.4.1. Quarterly Progress Reports

The Contractor shall furnish two (2) copies of a quarterly letter-type report to the Contracting Officer's Technical Representative (COTR) and one (l) copy to the Contracting Officer by the tenth of the month following the quarter being reported. The report shall include but not be limited to the following:

(a) Accomplishments made during the reporting period.

(b) Funds status by major cost element (not required on FP Contracts):

quarter’s obligations, cumulative obligations, estimated cost to complete, and percent of cost expended vs. percent of completion.

(c) What is planned for accomplishment during the next reporting period.

(d) Preliminary or interim results, conclusions, trends or other items of information that the Contractor believes are of timely interest to NHTSA.

(e) Problems or delays that the Contractor has experienced in the conduct of his services.

(f) Specific action that the Contractor would like NHTSA to undertake to alleviate a problem.

F.4.2. Briefings and Meetings

(1) Within two (2) weeks after being notified of the contract award, key Contractor personnel shall meet with the COTR and other interested NHTSA personnel in Washington, DC, for preliminary discussions. The Contractor shall present his/her plan of work and his/her understanding of the contract requirements so that any ambiguous points may be resolved.

(2) The Contractor shall prepare for three (3) additional working sessions in Washington DC to discuss progress and to resolve any problem areas. This shall include the Task 2 meeting to discuss candidate sites and the Task 7 Briefing to NHTSA. Each working session shall require a minimum of four (4) hours.

(3) The Contractor shall meet at NHTSA headquarters with NHTSA staff to review responses provided by law enforcement agencies and other entities to the project recruitment letter. The meeting shall take place five (5) months after contract award.

The only materials required shall be copies of the responses provided by the agencies.

(4) The Contractor shall brief NHTSA staff on the overall results of the project twenty

(20) months after contract award. The briefing shall take place at NHTSA headquarters.

The Contractor shall notify the COTR one (1) week prior to the briefing if any special

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equipment is needed for the briefing. The Contractor also shall provide the COTR with draft copies of the briefing materials one (1) week before the briefing. The COTR shall review the draft materials and provide comments back to the Contractor two (2) days after receipt of the materials.

F.4.3. Final Report Outline

The Contractor shall submit a detailed outline, at least three (3) levels deep, of the Final Report no later than twenty (20) months after contract award. This shall be an outline only, without technical content. The outline will show the COTR how the Final Report is to be organized down to sub-topic heading. With this outline shall be submitted an identification of the format, nature and extent of any data presentations to be made in the Final Report, to include examples.

The COTR shall have one (1) week after submission of the outline to review the outline.

The results of the COTR's review, and any proposed COTR changes, shall be a topic for discussion at a working session if one is scheduled to discuss contract work progress. If not, the results of the COTR review of the outline shall be discussed by telephone.

F.4.4. Draft 1 Final Report

The Contractor shall deliver to the COTR no later than twenty-two (22) months after contract award one copy of a Draft 1 Final Report (see Deliverables). The Draft 1 Final Report will be reviewed for sufficiency in terms of such criteria as:

o The adequacy of information on project rationale and objectives;

o The adequacy of information on project methods;

o Whether the report adequately covers the research objectives of the procurement and the project’s findings.

o Whether there are any inaccuracies or tenuous statements in the report;

o Whether additional information should be provided.

The Draft 1 Final Report shall be returned to the Contractor with any recommended changes clearly marked.

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F.4.5 Draft 2 Final Report

The Contractor shall revise the Draft 1 Final Report to include the government's changes and deliver a Draft 2 Final Report to the COTR twenty-four (24) months after contract award. The Draft 2 Final Report shall contain at a minimum:

(a) An executive summary of six to ten pages in length summarizing the research approach, major results, and conclusions.

(b) Detailed information on the background of the study.

(c) Detailed information on the study methodology.

(d) Detailed findings on the effectiveness of an earlier sobriety checkpoint start time and accompanying signage in raising public awareness of sobriety checkpoint activity and raising the public’s perceived risk of an alcohol-impaired driver being stopped and arrested.

(e) Discussion and recommendations for best approaches to raising awareness of sobriety checkpoint activity and increasing perceived risk of detection if driving alcohol-impaired.

F.4.6. Final Report

The COTR shall process the Draft 2 Report through the formal NHTSA review and concurrence process. At the conclusion of that process, no later than forty months after contract award, the COTR shall provide the Contractor with the government’s comments.

The Contractor shall revise the report in response to the government’s comments, and submit the Final Report to the COTR thirty-two (32) months after contract award. A paper copy and an electronic version shall be submitted. The electronic version shall be of the complete document in the original program format that was used for the printing process, plus a file containing the complete assembled document with all colors, charts, side-bars, photographs, and graphics (in order of appearance) prepared in Portable Document Format (PDF) or other format requested by NHTSA.

F.4.7. Approval of Final Report

The Government will provide written approval of the Final Report on or before the due date stated in Section F, Milestones.

Reports shall be prepared in accordance with DOT Order 1700.18, "Acquisition, Publication and Dissemination of DOT Scientific and Technical Reports" which includes

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DOT document, DOT-TST-75-97, "Standards for the Preparation and Publication of DOT Scientific and Technical Reports," incorporated herein by reference. A copy of DOT Order 1700.18 will be furnished upon request.

In preparing the Final Report, the Contractor shall comply with disclosure requirements specified in DOT Order 1700.18. In all other instances where the results of the project are presented or published (in whole or in part) during the contract or after its completion, the Contractor and Subcontractor(s) are required to make the following acknowledgement:

"This research was supported (in part) by the National Highway Traffic Safety Administration (NHTSA), U.S. Department of Transportation, under Contract No. DTNH22- . The opinions, findings and recommendations contained herein are those of the authors, and do not necessarily represent those of NHTSA."

The submitted Final Report shall include the following statement, to be placed on the inside front cover of the published reports:

"This publication is distributed by the U.S. Department of Transportation, National Highway Traffic Safety Administration, in the interest of information exchange. The opinions, findings and conclusions expressed in this publication are those of the author(s) and not necessarily those of the Department of Transportation or the National Highway Traffic Safety Administration. The United States Government assumes no liability for its contents or use thereof. If trade or manufacturers' names or products are mentioned, it is only because they are considered essential to the object of the publication and should not be construed as an endorsement.

The United States Government does not endorse products or manufacturers.

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SECTION G CONTRACT ADMINISTRATION DATA

G.1 VOUCHER/INVOICE REQUIREMENTS

G.1.1 All contract expenditures reported to the Accounts Payable Branch for reimbursement shall be submitted on Standard Form 1034, "Public Voucher for Purchases and Services other than Personal" (Continuation sheet 1035 will be attached, if needed), or other suitable voucher considered to be acceptable by the NHTSA Contracting Officer.

G.1.2 The following data shall be included in a voucher/invoice to be considered acceptable:

(1) Name of the business concern and the submission date.

(2) Contract number, or other authorization for delivery of property or services.

(3) Description, price, and quantity of property and services actually delivered or rendered.

(4) Shipping and payment terms, if applicable.

(5) Name, title, phone number, and complete mailing address of responsible official to whom payment is to be sent.

(6) Name, title, phone number, and mailing address of person to be notified in the event of a defective invoice.

(7) Name of the NHTSA COTR, phone number and email address

(8) Name of the NHTSA CO or Contract Specialist (CS), phone number and email address

(9) Contractor’s TIN

(10) Contractor’s DUNS

(11) Invoice Number

(12) Other substantiating documentation or information as required by the

NHTSA Contracting Officer. Vouchers/invoices must include, as a minimum, the following information in support of all costs claimed:

(a) The period of performance for the costs claimed.

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(b) The current and cumulative amounts of the following items of cost:

i. Direct Labor - with breakdown by labor category, and show the applicable rates, number of hours, and dollar extensions;

ii. Direct Labor Overhead - show the rate, the base amount to which it is applied, and dollar extensions;

iii. Direct Material - itemize if over $100; equipment costs shall be segregated from material costs;

iv. Direct Material Overhead (if applicable) - show the rate, the base amount to which it is applied, and dollar extensions;

v. Travel Costs - itemize, including names of travelers, origin and destination of trips, and dates of travel;

vi. Consultant Costs - show the name, applicable rate, and number of hours, with dollar extensions.

vii. Subcontracts - show the costs identified by firm;

viii. Other Direct Costs - itemize if over $100.00

ix. G&A - show the rate, the base amount to which it is applied, and dollar extensions;

x. Fee (if applicable).

xi. Total Amount Claimed (current and cumulative).

(13) A statement signed by an authorized company representative certifying that the costs proposed in the invoice are true and accurate.

(14) If the invoice does not comply with these requirements, then the Contractor will be notified of the defect within seven (7) days after receipt of the invoice at the designated billing office.

(15) Contractor failure to properly designate a financial institution or to provide appropriate payee bank account information may delay payments of amounts otherwise properly due.

G.1.3. The Contractor may submit one (1) original voucher to the following:

DOT/NHTSA

Mike Monroney Aero Center Accounts Payable Branch, AMZ-150

PO BOX 268911

Oklahoma City, OK 73125

Or

The contractor may submit one (1) original voucher to the following E-mail account:

9-AMC-AMZ-NHTSA-Invoices@faa.gov

G.2 INDIRECT COST RATES

Pending the establishment of final indirect cost rates which shall be negotiated based on audit of actual costs as provided in FAR Subpart 42.7, Indirect Cost Rates, the Contractor shall be reimbursed for allowable indirect costs hereunder at the rates established below.

G.2.1 Fringe Benefit

The fringe benefit rate(s) applicable to this contract is/are as follows:

RATE TYPE RATE BASE EFFECTIVE PERIOD

G.2.2 Overhead

The overhead rate(s) applicable to this contract is/are as follows:

G.2.3 General and Administrative (G&A)

The G&A rates applicable to this contract are as follows:

G.3 TRAVEL COSTS

Travel costs will be reimbursed in accordance with Far Part 31.

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G.4 GOVERNMENT PERSONNEL

G.4.1. Contracting Officer’s Technical Representative (COTR)

The performance of the work required under the contract shall be subject to the technical review of the NHTSA COTR.

The following individual has been designated as the NHTSA COTR:

[To Be Provided At time of Contract Award]

a. The Contracting Officer will designate a technical representative to assist in monitoring the work under the resultant contract. The COTR serves as the technical liaison with the contractor. The COTR is not authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the Government, or to authorize any changes which affect the contract price, delivery schedule, period of performance or other terms or conditions.

b. In the event any technical direction offered by the COTR is interpreted by the contractor to be outside of this contract, the contractor shall not implement such direction, but shall notify the Contracting Officer in writing of such interpretation within five (5) calendar days after the contractor’s receipt of such direction. Such notice shall include (1) the reasons upon which the contractor bases its belief that the technical direction falls within the purview of the “Changes” clause, and (2) the contractor’s draft revisions to the terms of the contract that it thinks are necessary to implement the technical direction.

c. The Contracting Officer is the only individual who can legally commit or obligate the Government for the expenditure of public funds. The technical administration of the resultant contract shall not be construed to authorize the revision of the terms and conditions of this contract. Any such revision shall be authorized only in writing by the Contracting Officer.

G.4.2. Alternate COTR

a. Designation of “Alternate” COTR. In the event that the NHTSA COTR of record is unavailable for a period of time that would jeopardize the timely certification of incoming invoices, then the person indicated below has been designated by the NHTSA Contracting Officer to perform the functions associated with the certification of invoices ordinarily performed by the NHTSA COTR. The Alternate COTR shall have no other responsibility under the Contract than to certify invoices in the absence of the NHTSA COTR.

b. The official(s) designated below shall be responsible for reviewing and certifying invoices ONLY in the absence of the designated NHTSA COTR.

[To be Provided at Time of…