DTMB0415 AdvertismentRev 0222 Mackinac Island Road Paving.pdf

DTMB-0415 (R 08/22)

PROJECT ADVERTISEMENT

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

STATE FACILITIES ADMINISTRATION

DESIGN & CONSTRUCTION DIVISION

This form is required for the advertisement of all construction projects. (1984 PA 431)

TO: DESIGN & CONSTRUCTION DIVISION DATE: September 15, 2023

FROM:

U.P. Engineers & Architects, Inc.

PROJECT MANAGER

Alan Goschka

DTMB FILE NUMBER

751/23242.ABG

ADVERTISEMENT DATE

September 15, 2023

ELECTRONIC BID DUE DATE

October 18, 2023, at 2:00 p.m. Local Time

PROJECT NAME AND LOCATION (INCLUDE STREET ADDRESS)

MDNR – Mackinac Island State Park Commission – Mackinac Island Road Paving Mackinac Island, MI

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION

A mandatory pre-bid conference will be held at Mackinac Island State Park Field Office, Mackinac Island, MI., on September 27, 2023, at 10:00 AM Local Time. A walk through of the site will occur directly after the pre-bid conference.

Mandatory Yes No

LEIN CHECK (Dept. of Corrections ONLY) All contractor/vendor representatives attending a Pre-Bid Walk Through Meeting must submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith at email address: SmithD76@michigan.gov. The email “Subject” must include (Facility Name, Project Name, Date & Time of Pre-Bid Walk Through Meeting).

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

COVID 19 Precautions:

1. Depending on the project location, individuals may be required to wear masks to attend meetings and for a firm to be eligible to submit bids / quotations / proposals. Bring and be prepared to wear a mask if required upon arrival. Requirements may change at any time and any updated guidance must be followed

DESCRIPTION OF WORK: Provide and install approximately 1500 tons of hot mixed asphalt including 1.5” asphalt overlay, removal and replacement, cold milling, and patching for several roads on Mackinac Island.

Please NOTE:

• Bid responses and bid attachments MUST be uploaded to SIGMA VSS.

•• Please remember that individual attachments can be no larger than 6mb.

•• Please do not wait until just before the 2:00 p.m. solicitation deadline to submit your bid response. SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the bid response has been uploaded.

mailto:SmithD76@michigan.gov

•• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your bid response. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Bid Responses should not be emailed to the Project Director.

5% Bid Security:

Required

Not Required

NIGP CODES: 90976, 91200, 91223, 91327, 91394

ACCEPTING QUESTIONS UNTIL: Wednesday, October 11, 2023, at 5:00 p.m. Local Time

Documents may be obtained from:

https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfServi ce

PSC/Agency: Jeremy Gagnon/U.P.

Engineers & Architects, Inc.

Address: 707 Ashmun Street, Sault Ste. Marie, MI 49783

Phone: (906) 635-0511

Email: jgagnon@upea.com

Fax: (906) 635-0612

Approved by:

mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService