DTMA94C20130006__TSGB_ASW_PUMPS_PR617-20130703__46172_wTERMS.pdf

9/20/13

9/20/13 x x

AMZ-160 (FEDEX)

OKLAHOMA CITY OK 73169

6500 SOUTH MACARTHUR BLVD

MARAD A/P INVOICES

(925) 757-8791

032139466

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

00094

201 Mission Street Suite 1800

MAR 380.4

Pacific Div. Acquisition Office U. S. DOT Maritime Administration

00094 CODE 16. ADMINISTERED BYCODE

X

X

X

336611

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR00094

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

PT

08/27/2013

(415) 744-2586Patricia Etridge (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

DTMA-94-Q-2013-0034

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 MA-PR617-20130703OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

San Francisco CA 94105

TELEPHONE NO.

Antioch CA 94509 2391 W. 10th St Attn: David Coleman

MARINE & INDUSTRIAL SERVICES, INC

17a. CONTRACTOR/

San Francisco CA 94105-1832 201 Mission Street Ste. 1800 Hank Ryan Pacific Division Operations U.S. DOT/Maritime Administration

15. DELIVER TO

San Francisco CA 94105 201 Mission Street Suite 1800

MAR 380-4

Pacific Div. Acquisition Office

9. ISSUED BY

7.

DTMA-94-C-2013-0006

2. CONTRACT NO.

EFFECTIVE DATE

1,000

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

U.S. DOT/ Maritime Administration

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

TSGB VREPAIRS ASW PUMPS

VENDOR'S DUNS NUMBER 032139466

NOTICE TO PROCEED OF 9/30/2013 IS CONTINGENT ON

RECEIPT OF CERTIFICATE OF INSURANCE IN COMPLIANCE

WITH CONTRACT REQUIREMENTS.

Period of Performance: 09/30/2013 to 12/20/2013

TSGB ASW PUMPS.

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

$46,172.00

HEREIN, IS ACCEPTED AS TO ITEMS:

X

DATED

Melinda Simmons-Healy

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

QUOTE

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

70X1750SMR.2013.120SMJ1070.0000160000.25711.61006600

29. AWARD OF CONTRACT: REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 Provide labor and materials to install two news 46,172.00

MARAD ASW pumps in accordance with your quote dated 9/13/2013, the statement of work, and spreadsheet of awarded line items priced as attached.

TOTAL AWARD OF CONTRACT AWARD IS $46,172.00

TOTAL CONTRACT LINE ITEMS 0001 THROUGH 0005AB (

EXCEPT OPTION CLINS 0001A and 0002A and B; and

CLIN 0004)

Obligated Amount: $46,172.00

The total amount of award: $46,172.00. The obligation for this award is shown in box 26.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

TSGB ASW PUMPS - AWARD LINES ITEMS

AWARD: DTMA-94-C-2013-0006

REQUIREMENT: TS GOLDEN BEAR VOYAGE REPAIR - ASW PUMPS

MISI

32139466 68-0424759

72.00$

ITEM DESCRIPTION OF SERVICES QUANTITY UNIT

CLIN 0001 ASW PUMPS - Remove the Old ASW pum 1 JOB 35,912.00$

CLIN 0002 SUPPLEMENTAL WORK - LABOR/MATERIAL N/A

CLIN 0002AA

SUPPLEMENTAL WORK - LABOR

NOT TO EXCEED TOTAL OF 2000

MANHOURS FOR THIS CLIN.

PRICE HOURLY MANHOUR LABOR RATE

$72

PRICE HOURLY MNHR OVERTIME

LABOR RATE $98 80

STRAIGHT TIME

MNHRS 5,760.00$

CLIN 0002AB

SUPPLEMENTAL WORK - MATERIAL

NOT TO EXCEED (NTE)TOTAL OF $4,500

FOR THIS CLIN. 1 NTE 4,500.00$

TOTAL CONTRACT LINE ITEMS 0001 THROUGH 0002AB 46,172.00$

OVERTIME MANHOUR LABOR RATE ($/HR)

MANHOUR LABOR RATE ($/HR)

TIN#:

DUNS #:

VENDOR NAME:

SIZE NAICS CODE - 336611 SHIP REPAIR

DTMA94C20130006 TSGB VOYREPAIRS ASW PUMPS

STATEMENT OF WORK – dated 8/27/2013

STATEMENT OF WORK

FOR

RENEW AND REPLACE ASW PUMPS

CLIN 0001 ASW PUMPS - #1 and #2 RENEW WITH NEW MARAD

PUMPS

Statement of Work

This item is to remove the existing pumps and install the new MARAD supplied pumps in their place. The scope of work includes rigging old pumps out and rigging new pumps and removal and replacement of interferences; Remove Electrical and Mechanical Connections and modify same to connect to the new pumps; Job will and Final job to operated and tested in presence of Chief Engineer and MARAD Surveyor.

Location of Existing pumps: Engine Room, starboard side, 12 ft flat, frame 120.

Location of New pumps: Deck below midships hatch. These will have to be rigged from this location to the lower engine room

Contractor Responsibilities and Protection and Preservation:

• Contractor is responsible for all deck protection and bulkhead and ship’s equipment protection when rigging or performing the modifications and repairs.

• Contractor and employees must comply with all aspects of the ship’s safety and security requirements as designated by the Captain and MARAD terms and conditions

• Contractor personnel should be easily identifiable with clothing and/or name tags for Ship’s security and crew and MARAD Surveyor to identify.

• Dock space is limited and is only to be used when delivering materials or equipment

• Chief Mate will provide overall information as to the general rules and regulations as they apply the vessel and visitor or contractors aboard

• Contractors should have job boxes or some method of securing their tools and equipment so that they can monitor their property and prevent any possible theft of same

• Contractors are responsible for Chemist for Gas Freeing and Fire Protection during the duration of the job. Fire Protection zones for the ship may have to be turned off during the time of the hot work and must be coordinated with the Ship’s Crew. Fire watch to be maintained for a minimum of 30 minutes after each hot work period

Removal of the Existing Pumps:

• Tag out and Lock out all Electrical and Mechanical components with dual tags and locks for the Contractor and the Ship’s designated person(s)

• Blank off all lines that will be opened during the renewal of the pumps to prevent any flooding. Chief Engineer to inspect and confirm adequate protection

• Refer to the New Pump installation for regards to the Rigging and Interference statements

• Existing pumps shall be removed from system, preserved, palletized and delivered to the

MARAD warehouse in Alameda, CA.

Suction and Discharge Valve Repair and Renewal

• The two 8 inch Suction Butterfly Valves shall be rebuilt renewing all soft parts.

• The two 6 inch Discharge Stop Check Valves shall be rebuilt with new seats and discs or renewed. Current valves are Bronze 150 angle stop checks manufactured by Pima.

• For estimating purposes consider supplying new Butterfly valves and Stop Check valves versus removal and repair of same. Contractor should designate their preference with this quotation. If new valves are to be supplied rig and store the old valves to a place designated by the Chief Engineer

New Pump Installation

• Rig the new pumps from the midships stored location to the lower engine room.

Ship’s cranes can be used but must be operated by ship’s personnel

• Rigging will require moving from the present storage area to the dock and then to the after deck to allow access to hatches and soft patches for access

• Contractors must be responsible for removal of all interferences and replacement of same at completion of the job

• New pump installation should be done so as to preserve as much as possible the existing Cu-Ni piping. If removal and new pipe installation will expedite the job and can be economically proven, Contractor may quote with that option.

• New pumps will require modification or replacement of the support base.

Contractors should bid to renew the support base if they do not feel that they can reuse same to fit the foot print of the new pumps. Manufacturers specifications and instructions will be made available at the time of the ship walk or earlier if necessary. The new pumps can also be viewed aboard the vessel

• As a possible option, New pumps can be supported by plate “Saddles” bolted to pump suction and discharge flanges and bolted to existing 6” x 6” angle iron support structure which crosses fore and aft at pump flanges. Saddles can be fashioned in an inverted triangular shape so as to spread load of pump across more of support structure

• Target the new pumps discharge flanges to the existing 6 inch discharge elbows if at all possible . If new pump dimensions are not possible to align same, change the piping to fit up to the pump without putting same in any stress or misalignment

• Under all circumstances, the pump must be made up so that the connecting piping does not have to be forced into position. This line up must be proven to the Chief Engineer and MARAD surveyor before final welding or attachment.

• Pump suction piping shall require the fashioning of new 8” to 6” spool piece transitions. These transitions shall be constructed of 70 - 30 copper nickel.

Existing flanges may be reused to fashion transitions.

ELECTRICAL

• Motors shall be oriented such that the distance between electrical service and motor junction boxes are minimized.

• Electrical Connections shall be to existing pump services.

• After flooding pump casings, motors shall be “bumped” in presence of COTR or

Chief Engineer to prove proper rotation.

COATINGS

• All affected coatings shall be restored to original paint system requirements and shall match Ship’s current color schemes.

COMMISSIONING

• After clearing all tags out and lockout , Ship’s Force shall test each pump.

• Pumps and piping shall be inspected for leaks.

• Chillers and Ship’s Refrigeration Systems maybe run to demonstrate normal loads.

• Contractor shall secure the services of a reputable Vibration Analysis provider to perform a base line vibration survey of each pump.

DELIVERABLES

Two copies of Vibration Analysis Report.

CLIN 0002 SUPPLEMENTAL WORK

CLIN 0002AA SUPPLEMENTAL WORK MANHOURS LABOR

1.0 ABSTRACT

1.1 Provide labor hours and material for supplemental work.

2.0 Reference: Contract Terms and Conditions

2.1 Contractor is to furnish a quote for man-hours of supplemental labor at a man-hour labor rate. This is to a fully burdened labor rate, and is applicable seven days a week (i.e. no overtime, penalty time or other escalations will apply). These hours will only be allocated for industrial labor – supervision, management, QA, yard maintenance and other such labor is considered part of the rate burden.

2.2 All contractor-submitted prices for Supplemental Labor shall be documented by a work structure breakdown on a Contractor developed estimating form, which shall be submitted as an attachment to the Request for Pricing. Supplemental hours will be allocated by the COTR via Delivery Orders.

2.3 No oral directions are to be accepted by the Contractor or his personnel from any individual other than the COTR. Any oral direction provided by the COTR other than guidance on existing tasking shall be documented via Delivery Order Request for Pricing within 24 hours. All tasking provided by the COTR will normally be in writing, and no work shall be begin on any tasking of an other than emergency nature until received by the Contractor, negotiated and settled by the COTR and/or the Contracting Officer.

3.0 ITEM LOCATION / DESCRIPTION:

4.0 GOVERNMENT FURNISHED EQUIPMENT OR MATERIALS

5.0 STATEMENT OF WORK

6.0 NOTES

7.0 DELIVERABLES

CLIN 0002AB SUPPLEMENTAL WORK - MATERIAL

1.0 ABSTRACT

2.0 Reference: Contract Terms and Conditions

3.0 ITEM LOCATION / DESCRIPTION

4.0 GOVERNMENT FURNISHED EQUIPMENT OR MATERIALS

5.0 STATEMENT OF WORK

5.1 Contractor is to provide allowance for the not to exceed amount in

Supplemental Material and Sub-Contractors charges. There is to be no burden on these charges for either subcontractor costs or material charges. The supplemental material dollars will be allocated by the COTR via Delivery Orders.

5.2 The Contractor is to provide to the COTR invoices for goods or services applicable to Supplemental Material charges for each Delivery Order with material charges in excess of $500. Retainage will not be released until these have been received and approved by the COTR.

5.3 Cost adjustments (plus or minus) related to the reconciliation of estimated to actual charges will be made prior to contract closeout. In order to expedite closeout, it is recommended that such invoice support be submitted to the COTR upon completion of each tasking.

6.0 NOTES:

7.0 DELIVERABLES

GENERAL CRITERIA

Intent:

This item defines the general criteria which the contractor shall apply to each and every Specification Item (CLIN) contained within this Contract, including all amendments, modifications, and approved delivery orders. The costs associated with implementation and accomplishment of these requirements during the planning and performance of each specification item and subsequent delivery orders shall be included in the pricing of each line item of the specification.

Work Description:

Definitions The following terms shall be understood to have these meanings:

“As approved”, “for approval” - When used without further qualification, the decision of the Regulatory Body representative is intended. For items which are not covered by regulations, the decision of the COTR is intended.

“Contract” - The agreement entered into between the Owner or Owner’s representative and the Contractor for the accomplishment of the work specified in the Specifications.

“Contractor” - The shipyard or ship repair firm acting as the prime contractor responsible for accomplishing the provisions of the subject Contract.

“COTR” - Contracting officer’s technical representative overseeing the repair availability.

"Detach" - means that the Contractor shall unbolt, unpipe, and disconnect all attachments to the unit to enable the unit to be moved, and/or to unbolt, unpipe, and disconnect a fixed unit. All attachment points shall be tagged, identified, and protected to facilitate reinstallation. This definition also covers reinstallation of detached units.

“Equivalent” (“or equal”) equipment - Where equipment is specified by manufacturer’s name, make, and model number, the Contractor may propose equivalents to the COTR for approval. Approval will be based on the following criteria:

a. Meet the specified performance requirements.

b. Possess appropriate Regulatory Body approval where required.

c. Possess similar dimensions; weight; power; capacity; material; service characteristics; maintenance features; time in service; population in commercial service;

vendor-furnished training, service and support; consumption and performance data.

d. Exceptions to these criteria will be considered if they are demonstrable to be superior to those specified and are to the advantage of the vessel’s mission and the Government.

“Government” - Means the United States Government, including the Maritime Administration

(MARAD).

"Install", "extend", and "modify" mean that the Contractor shall provide the piece of equipment to be installed, and, in addition, shall provide the materials and labor to install, connect, test, remove and reinstall interferences, and effect a finished, fully operational installation. When "install" is used with reference to GFE, all conditions of the previous definition except the requirement to provide the piece of equipment are applicable.

“Owner” - The U.S. Department of Transportation, Maritime Administration (MARAD), and authorized representatives.

“Provide” - Means to furnish and install all services, materials, equipment and systems to accomplish stated requirements.

“Regulatory Body” - Means the American Bureau of Shipping (ABS) or a Federal Government or international regulatory agency or an organization which is authorized by the agency to perform delegated regulatory functions on its behalf.

“Regulatory Body requirements” - means the regulations, rules, requirements, and interpretations issued by Regulatory Bodies.

“Remove” - Means to take the existing off the ship without replacement.

“Repair” - Means to fix the existing thereby restoring it to its original capabilities.

”Renew” - Means to remove the existing then replace with new of similar or specified capability

“Specifications” - The document containing the Work Items that specifies the work requirements to be performed by the Contractor

Accomplish the Requirements of the Contract

The Contractor shall satisfactorily perform all work and details therewith, to the required standards and shall provide all the necessary resources in that performance. Details that are not mentioned in these specifications, but which are usual and necessary for shipwork shall be furnished by the contractor.

Noncompliance/nonconformance with the requirements of the Contract or Work Items, discovered by the Government will be reported to the contractor in writing.

Contractor shall respond in writing to the COTR, indicating the corrective action taken and, where applicable, the action to be taken to correct the cause of the deficiency.

Written responses shall be within two (2) working days from notification. Labor or material progress payments on deficient Work Items will be withheld until each deficiency has been corrected.

Provide Labor, Material, and Equipment Provide all labor, material and equipment required for the completion of the specifications, unless specifically identified as Government Furnished Material (GFM) in the individual work items.

Report Production Delays and Difficulties

In the event difficulty is encountered or anticipated in complying with the contract requirements or schedule dates, notify the COTR immediately by verbal means, followed on the next work day, by written correspondence stating the pertinent details.

Receipt of this notification by the COTR is not to be construed as a waiver of the contract requirements or delivery schedule by the government; nor is it a waiver of rights or remedies provided by law or under this contract relating to jeopardy of the contract schedule.

Verify Dimensions

Any and all dimensions, measurements, size, shape, quantities, etc., in the specifications including drawings, sketches, etc., contained therein, are not guaranteed to be correct. The contractor shall be responsible for the tasking, determination, and ascertaining of any and all dimensions, measurements. The contractor should take full advantage of any ship check/inspection periods offered for this purpose.

Report Additional Work or Material Procurement

When additional work or material procurement is identified that is necessary to produce a reliable product or complete repair, a report will be submitted to the COTR. The required report, with supporting data, will be submitted as soon as possible after discovery to allow the COTR to initiate early action. The goal is to have any required additional work completed within the original contract period. Contractor shall make every effort to deliver all condition reports during the first half of the performance period.

These condition or inspection reports shall contain the following information:

1. Vessel name, Contract Number, CLIN Number (work item number), and item paragraph number.

2. A description of the conditions found with supporting data. This data should include sketches, photographs, and calculations, with actual readings and dimensions, when necessary to make the conditions clearly understandable to the COTR. Said condition reports shall also state the Contractor’s recommended course of corrective action for the noted discrepancy and a list of materials required.

3. Include a statement regarding the conditions effect on the subject work item and other work items; and a statement about the conditions and recommendations effect on the production schedule and/or critical path. Include a statement as to whether all work on the item is stopped pending a response.

Submit Requests for Work Deviations

A deviation is defined as any action which is not in conformance with the Work Item requirements, including references thereto. Deviations will only be considered by the COTR upon receipt of a written request from the contractor. The Government does not have an obligation to accept any deviation, and may do so only if benefit to the Government can be shown. Accomplish deviations only when authorized in writing by the COTR.

Accomplish Joint Vessel Inspection.

The Contractor and COTR shall complete a joint arrival inspection at NTP to document general conditions on the vessel. Topside areas, interior passageways, anticipated major work areas; the engine room and shaft alley shall be inspected.

A videotape with commentary shall be prepared by the Contractor concurrent with the inspection. The videotape and one copy shall be submitted to the COTR with a serialized Condition Report within five working days.

Provide Closures Against Weather

The contractor shall use existing closures and provide temporary closures as necessary to prevent intrusion of weather related elements (rain, snow, sleet, etc.), into the vessel.

Temporary closures materials may include the use of plywood, canvas, herculite or other materials at the contractor’s option and expense to cover temporary access openings or the opening of doors, scuttles and cargo hatches for periods in excess of 24 hours. Additional protection from sandblast grit intrusion shall be provided per a separate item.

Cargo hatches shall be closed at the completion of daily work unless work is scheduled in specific cargo holds around the clock.

Service lines, hoses and cables shall be run through a single door as mutually agreed upon by the contractor and COTR. The service line access shall be separate from the primary personnel access.

Workmanship Workmanship shall be of the highest quality commercial marine standard and shall be subject to the approval of the COTR upon completion. Welding shall meet ABS and USCG requirements and conform to American Welding Society (AWS) standards. All welds shall be cleaned prior to painting. All surfaces which have been cut, drilled, welded, or otherwise modified shall be cleaned free of grease, slag, and foreign matter

All welding shall be in accordance with ABS requirements and certified by the local ABS Representative. All Non-destructive testing of welds shall be in accordance with ABS requirements and certified by the local ABS representative

Welded connections of major items installed and modified by the Contractor shall be subjected to nondestructive testing as delineated for the particular items in this specification. All such testing shall be performed by qualified personnel and shall be in accordance with ABS “Rules for Non-Destructive Testing of Hull Welds

Contractor Use of Vessel Equipment and Materials

The Contractor shall not use, without explicit permission on a case by case basis, any vessel spare parts, equipage, equipment, special tools or materials.

Vessel’s machinery and equipment are not to be operated by the contractor’s personnel or subcontractors except as explicitly authorized on a case by case basis by the COTR, or as explicitly required elsewhere in the specifications. The Contractor shall sign for all drawings and tech manuals deemed necessary for examination off site.

Shipboard use by Cadets and California Maritime Academy

The ship is both a classroom and housing facility for the California Maritime Academy Cadets and Staff. Contractors may have to adjust their work routine to adapt to the needs of the Academy. All possible considerations should be given to this fact and the need for the Contractor to be flexible working around distractions and Academy needs.

If a conflict arises, Contractor must address the problem with the Chief Engineer or First Engineer or Chief Mate. If the problem cannot be resolved, between the Ship’s officers and Contractor the COTR will address and help with any needed schedule or space adjustments.

Cleanliness, Tests and Job Completion

Upon item and job completion, all interior and exterior spaces, equipment, machinery, tanks, cargo holds and accommodations affected by repairs shall be left in a clean and orderly condition and ready to serve their intended purposes. A joint redelivery inspection will be held by the Owner and Contractor at least 2 days prior to scheduled delivery date and vessel acceptance by the Government. During this joint inspection, any further cleaning and outstanding deficiencies will be noted, which shall be completed prior to the delivery of the ship. No work may be deferred for accomplishment after the ship’s redelivery, unless it is shown to be advantageous to the Owner.

All new, disturbed and/or soiled materials, surfaces, equipment, etc., affected by the accomplishment of these Specifications and any Delivery Orders shall be cleaned, prepared, coated, recoated, re- lagged, reinsulated as directed in other applicable items in this contract.

Work that requires testing shall be completed in time to allow correction of deficiencies prior to any dock trials, sea trials, and other applicable milestones established in the contract.

The contractor, or his foreman representative, shall meet with the CHENG and/or Chief Mate at the beginning of each day they will be onboard to discuss the day’s work plan, number of workers aboard, hot work anticipated, ship’s systems affected, and other ship coordination issues. This shall be a formal meeting and must take place before work begins, at the same time daily. The representative for the Contractor shall be the same individual for the duration of the voyage repair package.

Once a week, the ship superintendent shall walk through each onboard job with the COTR. Contractor is responsible for all of their required loading operations and activities including opening/closing of hatch and operating ship’s crane (when available) under the authority and permission of the Chief Officer. CMA may be able to assist contractor with forklift and crane services, but this is not guaranteed as this equipment is frequently used otherwise for CMA operations and training. If not available, lifting and material handling equipment shall be the responsibility of the contractor.

Contractor is responsible for temporarily detaching all interferences necessary to complete CLIN items and then reinstalling interferences to their original condition.

Contractor is also responsible for replacement or repair of any damaged structures, parts or joinery removed for work completion.

Contractor will at all times (each day) coordinate with Chief Officer on pier and ship access and availability, including vehicle parking. In the absence of the Chief Officer, coordination shall be conducted with PIC of the boathouse.

Regular working hours are weekdays from 0700/0800 until 1700. No Overtime is to be worked without prior approval of the COTR and by arrangement with the Ship’s Crew so that they can monitor same. Hot work will only be allowed during these hours on weekdays. All work, tests, and inspections shall be performed in this time frame. COTR may authorize work outside these hours on a case by case basis. The C/M or C/E shall be notified before any hotwork is commenced so that fire detection systems can be temporarily disabled.

No work will be allowed to take place during campus breaks, unless approved in advance by the COTR. Bidders should request an academy calendar from the COTR one week before bid submissions.

Ship may have to be used for California Maritime Academy events or possible Ballast Testing. The Day on the Bay cruise in October takes the ship away from the dock from 0800 to 1700 hours and possible Ballast Testing is conducted on a one day basis. A 5 day notice will be given to the Contractor prior to the ship being moved. Contractor should arrange their work around this eventuality.

All condition reports (CFR’s) shall be submitted to the COTR. They shall be serialized numerically, and provide a recommended course of action when a deficiency is noted.

CFR’s and resulting responses for RFP and Quotes will all be of the same numerical sequence irregardless of whether or not the item is acted upon.

The contractor shall maintain a log of all persons on board the ship, who are employees, agents, or subcontractors for work being performed. Daily, all personnel are to sign the logbook upon arrival onboard, and to sign out upon departure. The logbook is a deliverable, separate from the ship’s log book, and shall be provided and maintained by the contractor. The contractor is responsible for its accuracy and content. Each Monday during the contract performance period, provide the COTR with a copy of the previous week’s log or more frequently if requested. At the end of the contract, provide the COTR with a complete copy of the logbook (or the original). These deliverables are to be attached to a serialized condition report.

Marad may provide a third party paint representative to oversee and advise the COTR on all paint- related concerns. Schedule all paint related inspections with the paint representative as well as with the COTR.

Marad covers payments for the local ABS Surveyor under a separate purchase order.

The successful bidder shall cover all costs for ABS services (such as plan review and approval) not performed by the local ABS office in Oakland.

The successful bidder is responsible for scheduling all ABS and USCG inspections, surveys and checkpoints cited in the CLIN’s. The contractor shall pre-inspect and pretest prior to making these arrangements to assure successful completion of checkpoints.

The Contractor is responsible for disposal of all waste and debris generated as a result of any work performed. Use of shipboard or California Maritime Academy waste bins is prohibited. Coordinate with the Chief Mate for an acceptable place to place a contractor furnished disposal bin on the pier or the ship, if deemed necessary. All hazmat waste streams generated as a result of this contract are the responsibility of the contractor for lawful disposal, manifesting and transportation. No hazmat, including blasting debris, may be disposed of on ship or CMA premises.

Contractor is responsible for all employees and sub-contracting employees to purchase valid parking permits when on campus and to be briefed on waterfront and pier parking regulations. Pier access for work trucks is by permission of Chief Mate only. Only two parking places in the Waterfront parking lot may be utilized by contractor or their subcontractors for personal vehicles. All other contractor personal vehicles shall be parked in either Lots E or F and ferried down by others or parked outside the gates and similarly ferried. Any parking citations received are the contractor’s responsibility. Any ferrying for employees is the contractor’s responsibilities.

All work areas and operations that disturb original coatings shall be recoated to conform to ship’s coating system. Preparation of exposed metals shall be prepared accordingly to MARAD paint and coating guidelines (attached). Transition between recoated areas and original painted surfaces shall be feathered smooth with 100-grit paper before restorative coatings are applied. The ship’s coating system for metal surfaces is as follows:

• disturbed areas shall be prepared to SP3 (power tool clean level) minimum, unless specified differently in individual item.

• Apply chemical rust deoxidizer of “1 Step Rust Killer” brand as per manufacturer’s directions.

• Apply a sealer coat of “Amerlock Sealer” as per manufacturer’s directions.

• Two coats of Ameron brand primer. Each coat is 3-5 mils DFT. Product name is “Amercoat 240” as per manufacturer’s directions.

• Two coats of top coat in matching color code of PSX-1001 or as per manufacturer’s directions.

• Deck coatings vary throughout the vessel and will be specified as appropriate given location by the Chief Engineer and/or Chief Mate.

When a CLIN tasks the contractor to transfer articles to the Marad warehouse, the Contractor shall perform the following steps:

• Assist the ship storekeeper in entering a property transfer into NS-5.

Notify warehouse in advance of delivery. POC is Mike Streblow at (510) 337-5084.

• Transfer article with the form.

Provide COTR with a copy of the form with both signatures (warehouse and storekeeper).

The address for the warehouse is: Marad SBS Warehouse

1651 Viking St. Alameda, CA 94501

Substitutions for specific materials and equipment cited in CLIN’s must be pre-approved by the COTR prior to NTP.

When cited in a CLIN, The contractor and applicable tech reps shall attend the ship’s one-day sea trial, date to be determined.

All onboard workers, including subcontractors, must wear a badge identifying themselves as contractor employees. Those persons without badges may be escorted off the ship.

The requirements within this General Criteria are not to be separately priced. Cost for this item shall be spread out and incorporated against the appropriate awarded work CLIN(s).

Performance Criteria/Deliverables:

Joint arrival inspection video tape and condition report.

Security

Security requirements as outlined in the following “Security Instruction” titled “Security Instruction number 1” shall be strictly adhered to.

Security Instruction number one

DATE: September 3, 2008

TO: All Contracting and Vendor Personnel

FROM: Captain Harry Bolton Company Security Officer, California Maritime Academy

This is to inform all persons that may visit, conduct work, provide technical or sales services or have other official business aboard or in any way need access to be alongside or aboard the training ship GOLDEN BEAR , that new International and Coast Guard regulations requires stringent access control to all U.S. vessels by all persons in accordance with those regulations. This includes the training ship, whether she is in a foreign or in any domestic port. Additionally, the California Maritime Academy may invoke additional requirements to gain access to the campus if it is determined by the U.S. Coast Guard that the CMA is a “port facility” under the new regulations.

These security requirements will require that all visitors, contracting personnel, vendors, sales-persons and any technical consultants comply with the requirements outlined herein before being allowed to board or approach the training ship. Failure to comply in whole or in part of these regulations may lead to the expulsion of personnel from the vessel until full compliance is achieved. Any and all additional costs resulting from this eventuality, including delays in work, denial of access for subcontractors or any other interruption of contracted services, is to be completely borne by the contracting or vendor 10 companies. Only pre-authorized persons will be allowed onboard. This includes visitors.

All contracting, vendor, or visiting personnel, must at all times, comply with any and all requirements and rules promulgated by the ship’s Security Officer, which in the case of the GOLDEN BEAR, is the vessel’s Chief Officer. These requirements are those made by the training ship and the California Maritime Academy. Any additional security procedures, rules or requirements promulgated by MARAD will be in addition to these requirements.

Any or all of the following rules and procedures must be complied with depending on the official national maritime threat level:

1. Campus access and parking may be controlled by the school’s public safety department.

2. The primary contractor shall be responsible for issuing all of their direct employees and as well as their designated sub-contractor’s employee’s identity verification and authorized company photo ID cards. Non-photo company identification cards will not be accepted. These identification cards are required to be worn in a visible location. Subcontractors and employees without company ID shall be required to obtain from the CMA/GOLDEN BEAR a daily visitor pass in the form of a generic ID card that authorizes the holder to be onboard. The daily visitor cards will be required to be worn in a conspicuous manner so that each person is readily identifiable by ship’s officers and security personnel. The cards will be used to log workers and vendors on and off of the vessel using the ship’s logging system. These Golden Bear Visitor cards must be issued and surrendered at the beginning and end of each day for logging in and out. Failure to surrender the visitor card at the end of the day shall be treated as a security violation.

3. Outside company employees newer than six months and all temporary visitors not known to the Academy are subject to security background inquires by the CMA consistent with current laws before they will be permitted to board the vessel.

4. Materials or parts delivered directly to the campus/ship are subject to search and screening by the ship’s Security Officer. Deliveries of equipment, parts and materials must be declared to the ship Security Officer at least 24-hours in advance of the delivery and must be scheduled for screening before being loaded aboard.

5. Materials and supplies shipped in advance or drop shipped to CMA’s facility must pass through the campus warehouse for screening. This screening process shall be conducted by the ship’s security officer (Chief Mate) and an authorized person designated by the contractor. This inspection and shipping documentation screening must be accomplished before any materials can be loaded onto the vessel.

6. Contractor vehicles will not be allowed onto the pier without first being screened by the vessel’s security officer. This may be done daily. The same applies for contractor tool boxes or other equipment when first loaded aboard. Ship security personnel shall work closely with contractor’s management personnel to achieve workable but effective security concerns.

7. Depending on the national security threat level, all persons needing access to the vessel may be subject to random personal and bag checks. If the vessel is at a heightened security level, ALL persons may be subject to these searches or screenings.

8. The contractor and shipboard management supervisors must attend a one-hour security orientation on or before the first day of a contract performance period.

This orientation will be conducted onboard the vessel by the Ship’s Security Officer.

It must be emphasized that contracting personnel or their sub-contractors who have not been authorized to be onboard the vessel will be denied access to the vessel.

9. In conjunction with the orientation, a short security briefing will be conducted before the contract begins. This briefing shall be attended by:

• MARAD COTR

• Company Security Officer

• Ship Security Officer

• Director of Campus Public Safety

• Warehouse Supervisor

It must be emphasized to contractors and visitors that these requirements are mandatory, and that any disruption or recalcitrance demonstrated by visiting or contracting persons onboard concerning these requirements will be denied access to the vessel until full cooperation is achieved. If necessary, persons who are being uncooperative or belligerent will be removed from the vessel permanently and reported to national authorities. It is the desire of the CMA and the training ship that all work is accomplished in the spirit of security awareness and cooperation and every accommodation that can be given while maintaining compliance with the regulations is encouraged.

Regards, -------------------- Captain Harry Bolton CMA Security Officer

INTERFERENCES

Intent: The Contractor shall detach and reinstall all interference in way of accomplishing specified work.

An interference is any part of a ship, whether installed or portable, that must be moved or disturbed in the accomplishment of work specified in the Work Item. Contractor is responsible for identifying all interferences to all items during the shipcheck period.

Statement of Work:

Identify all the interferences at formal bidders’ shipcheck of the vessel.

When work on the vessel is started:

• Visually examine each interference before removal. Note any damage or deterioration to it that was already there, and protect it from damage before it is removed.

• When removing the interference, take caution not to damage it.

After interference removal, inspect it again. If it is damaged, make a note and notify the COTR in writing. Tag it for reinstallation, or disposal if approved by COTR.

Before reinstalling an interference:

• Check it again. If it is acceptable, go ahead and reinstall it.

• Do not reinstall anything that was damaged before, deteriorated, or damaged later.

Notify COTR if this takes place.

Protect interferences from damage or loss, and prevent contamination of detached or removed components and remaining parts of the system.

Visually examine interferences prior to and during detachment for previous damage and deterioration. Report any damage or deterioration to the COTR. .

Material containing asbestos which requires removal as an interference shall not be reinstalled. The Golden Bear is an asbestos free ship.

Install stamped or engraved solid metal tags on interference’s to indicate the ship’s name, location and Work Item number prior to detachment or removal from system or shipboard location.

Reinstall interferences which were neither reported as previously damaged or deteriorated nor rendered unsuitable for reinstallation during removal.

Install new material in place of material rendered unsuitable for reinstallation during detachment, removal, or storage.

New material shall be equal in composition, strength, design, type, and size as existed prior to removal of the interferences.

Install new insulation and lagging in place of that removed as interference.

Install new reusable covers except when reinstallation of existing reusable covers is identified by the invoking Work Item.

Install new fasteners and gaskets when reinstalling interferences. Restore compartment, equipment, and systems labeling.

Install new deck covering in place of that removed or damaged as interference. New material shall be equal to existing in color and composition.

Align and accomplish appropriate strength, tightness, system cleanliness, and operational tests and ensure that the reinstalled interferences perform their normal functions within the system.

These requirements not to be separately priced. Cost for this item shall be spread out and incorporated against the appropriate awarded work CLIN(s).

SCHEDULING AND PROGRESS REPORTS

Intent: The contractor shall prepare and submit for review and acceptance by the COTR, accurate contract scheduling data, which is relevant to the scheduling and progress of the repair availability for the entire project, and for these critical path CLINS cited below or identified by Contractor:

TSGB VOYAGE REPAIRS – ASW PUMPS

DATED 9/19/13 AWARD – DTMA4C20130006

TERMS & CONDITIONS TSGB VOYAGE REPAIRS –ASW PUMPS

1 TERMS AND CONDITIONS:

The following Federal Acquisition Regulation (FAR); Transportation Acquisition Manual (TAM), and Maritime Administration (Marad) provisions and clauses apply to this solicitation and are incorporated by reference. This solicitation incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2005-60, effective 26 July 2012.

52.252-2 Clauses Incorporated by Reference (FEB 1998)- This solicitation incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following Internet address: http://www.acquisition.gov/far/index.html Applicable U.S. Maritime Administration Provisions and Clauses (MCL.) as referenced below can be found at:

https://voa.marad.dot.gov/Solicitation_Awards/docs/mar-380/MARAD%20Clauses%20MCL%20for%20HTML.htm

52.204-7 Central Contractor Registration (now SAM @ https://www.sam.gov/) All prospective awardees must be registered at www.sam.gov prior to receiving an award;

52.212-4 Contract Terms and Conditions-Commercial Items;

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; within FAR Clause 521112-5(b) and (c), the following Items apply to the solicitation:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.219-8 Utilization of Small Business Concerns 52.219-14 Limitations on Subcontracting 52.219-28 Post-Award Small Business Program Representation.

52.222-3 Convict Labor, 52.222-19 Child Labor - Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-36 Affirmative Action for Workers with Disabilities, (Over 15K) 52.223-18 Encouraging Contractor Policy to Ban Text Messaging While Driving 52.225-1 Buy American Act - Supplies 52.225-13 Restrictions on Certain Foreign Purchases, and 52.222-41 Service Contract Act of 1965 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-50 Combating Trafficking in Persons 52.223-73 Seat Belt Use Policies and Programs 52.232-33 Payment by Electronic Funds Transfer --Central Contractor Registration (SAM)

FAR 52.211-08 TIME OF DELIVERY- REQUIRED DELIVERY SCHEDULE

The performance period is estimated to be 45 days from Notice To Proceed.

FAR 52.216-01 TYPE OF CONTRACT

This is a FIRM FIXED PRICE contract.

FAR 52.233-02 SERVICE OF PROTEST

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer (addressed as follows) Patricia L. Etridge by obtaining written and dated acknowledgment of receipt from Patricia.etridge@dot.gov.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

FAR 52.242-73 CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE

(a) The Contracting Officer may designate Government personnel to act as the Contracting Officer's Technical Representative (COTR) to perform functions under the contract such as review and/or inspection and acceptance of supplies, services, including construction, and other functions of a technical nature. The Contracting Officer will provide a written notice of such designation to the Contractor within five working days after contract award or for construction, not less than five working days prior to giving the contractor the notice to proceed. The designation letter will set forth the authorities and limitations of the COTR under the contract.

(b) The Contracting Officer cannot authorize the COTR or any other representative to sign documents (i.e., contracts, contract modifications, etc.)

that require the signature of the Contracting Officer.

(c) Mr. Jim Sundfors is delegated as the Contracting Officer's Technical Representative for the ultimate contract that is awarded. He is delegated the responsibility and the authority to conduct inspection and acceptance duties for the contract when awarded.

http://www.acquisition.gov/far/index.html https://voa.marad.dot.gov/Solicitation_Awards/docs/mar-380/MARAD%20Clauses%20MCL%20for%20HTML.htm https://www.sam.gov/ http://www.sam.gov/

52.233-2 Service of Protest (Sept 2006)

(a) Protests, as defined in section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Ms. Patricia L. Etridge Contracting Officer 201 Mission Street, Suite 1800 San Francisco, CA 94105

(b) A copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

2 TERMS AND CONDITIONS: SPECIAL CONTRACT REQUIREMENTS

HTTPS://VOA.MARAD.DOT.GOV/SOLICITATION_AWARDS/DOCS/MAR-

380/MARAD%20CLAUSES%20MCL%20FOR%20HTML.HTM#_TOC284070184

2.1 MCL.H-2 SUPPLEMENT WORK REQUESTS

(a.) In the complex world of ship repairs, supplemental work often emerges as a result of test, inspection, or discovery of unknown or otherwise differing conditions.