DTMA93Q1500008_FY15_GEN_RUDD_FALL_REPAIRS.pdf

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Solicitation DTMA93Q1500008 TS GENERAL RUDDER FY15 Fall Repairs Provisions & Clauses Page | 5

The following FAR, Transportation Acquisition Manual (TAM), and MARAD local provisions and clauses apply to this solicitation and are incorporated by reference.

52.252‐2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

Federal Acquisition Regulations (52.)

http://www.acquisition.gov/far/current/html/FARTOCP52.html#wp372482

Transportation Acquisition Regulations (1252) http://www.dot.gov/administrations/office‐ assistant‐secretary‐administration/tar‐part‐1252‐solicitatons‐provisions‐and

U.S. Maritime Administration Provisions and Clauses (MCL) https://voa.marad.dot.gov/Solicitation_Awards/docs/mar‐ 380/MARAD%20Clauses%20MCL%20for%20HTML.htm

52.204‐13 System for Award Management Maintenance;

52.211‐6 Brand Name or Equal;

52.212‐1 Instructions to Offerors‐Commercial Items;

52.212‐3 Alt I Offeror Representations and Certifications ‐ Commercial Items (Offerors are required to include a completed copy of this provision with their offer or a statement stating that it is available via the ORCA website, http://orca.bpn.gov.)

52.212‐4 Contract Terms and Conditions‐Commercial Items;

52.212‐5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders ‐ Commercial Items; within FAR Clause 52.212‐5(b) and (c), the following Items (latest version) are designed by the Contracting Officer to apply to the solicitation:

52.203‐6 Restrictions on Subcontractor Sales to the Government‐ Alt I

52.204‐10 Reporting Executive Compensation and First‐Tier Subcontract Awards 52.209‐6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment.

52.219‐6 Notice of Total Small Business Set‐Aside 52.219‐14 Limitations on Subcontracting 52.219‐28 Post‐Award Small Business Program Representation 52.222‐3 Convict Labor 52.222‐19 Child Labor ‐ Cooperation with Authorities and Remedies, 52.222‐21 Prohibition of Segregated Facilities 52.222‐26 Equal Opportunity 52.222‐35 Equal Opportunity for Veterans 52.222‐36 Affirmative Action for Workers with Disabilities

TS GENERAL RUDDER FY15 Fall Repairs Provisions & Clauses Page | 6

52.222‐37 Employment Reports on Veterans 52.222‐40 Notification of Employee Rights Under the National Labor Relations 52.222‐42 Statement of Equivalent Rates for Federal Hires 52.225‐3 Buy American Act‐‐Free Trade Agreements‐‐Israeli Trade Act 52.225‐13 Restrictions on Certain Foreign Purchases 52.232‐33 Payment by Electronic Funds Transfer – System for Award Management 52.222‐41 Service Contract Act

52.223‐18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232‐18 Availability of Funds (APR 1984) 1252.223‐73 Seat Belt Use Policies and Programs MCL.H‐2 Supplemental Work Requests (Subparagraph (d) (10) is $5,000.00) MCL.H‐3 Indemnity and Insurance MCL.H.4 Indemnity and Insurance (Additional) MCL.H‐6 Standards of Employee Conduct MCL.H‐10 Supplemental Growth Requirements MCL.H‐11 Disposition of Removed Equipment and Scrap MCL.H‐12 Maritime Liens, No Authority to Incur MCL.L‐2 Agency Protests

52.212‐2 EVALUATION—COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror having satisfactory relevant past performance whose offer is determined to be technically acceptable and whose evaluated price is lowest with calculated port differential added. The following factors shall be used to evaluate offers:

Technical Acceptability – to include:

Berth acceptability to safely moor the vessel, and Transit time between ports – delivery and return

Satisfactory Relevant Past Performance Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

QUOTATION SUBMISSION INSTRUCTIONS

In addition to the referenced 52.212‐1 Instructions to Offerors‐Commercial Items, offerors shall provide the following information to establish the Technical Acceptability and Satisfactory Past Performance for their proposal.

TS GENERAL RUDDER FY15 Fall Repairs Provisions & Clauses Page | 7

1. Technical Acceptability

a. Provide a Gantt chart or similar illustrating your proposed project schedule for the pierside availability with start and finish dates for elements comprising your work breakdown structure. The availability window must start on or after 08/19/2015 and end on or before 11/30/2015. Indicate workforce numbers and classifications throughout the period of performance.

b. Berth Details ‐ Provide details of intended repair berth including water depths, fender details, mooring points (type, quantity and strength)

c. Provide a listing of subcontractors who are expected to provide services on board TS GENERAL RUDDER at a subcontract price equal to or greater than $10,000. Include the name of the company and their address.

2. Satisfactory Relevant Past Performance

a. Provide a listing of ship repair work completed within the past 3 years involving vessels of similar characteristics to those of the TS GENERAL RUDDER or larger (e.g., MARAD Ready Reserve Force Vessels). Include with the listing contact information for the owner/operator of the vessel and/or the Contracting Officer for Public Vessels.

3. Lowest Price

a. Price will be the sum of quotes for all contract line items including optional items as adjusted to add transit cost for delivery and return at $19,350.00 per day.

BASIS FOR AWARD

Award will be made to the technically acceptable quoter having satisfactory relevant past performance, whose quote, conforming to the solicitation, represents the lowest price as adjusted for port differential costs.

Responsible sources shall provide the following:

1. SF‐1449 form with prices quoted for all Items identifying the requested item(s), unit price, and extended price

2. Provide all information requested under the Technical Acceptability portion of the

PROPOSAL SUBMISSION INSTRUCTIONS.

3. Provide all information requested under the Satisfactory Relevant Past Performance portion of the PROPOSAL SUBMISSION INSTRUCTIONS.

TS GENERAL RUDDER FY15 Fall Repairs Provisions & Clauses Page | 8

4. Total price quoted

5. Prompt Payment Terms

6. Remittance address, Tax Identification Number, DUNS number

7. Responses to this solicitation are due by not later than April 24, 2015 at 2:00 p.m. local time, New Orleans, LA. LATE QUOTATIONS MAY NOT BE CONSIDERED FOR EVALUATION. Quotes may be emailed to aline.smith@dot.gov . Please reference the solicitation number on your proposal.

52.233‐2 Service of Protest (Sept 2006)

(a) Protests, as defined in section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Ms. Aline Smith Contracting Officer, US Department of Transportation, Maritime Administration 500 Poydras St, Suite 1223 New Orleans, LA 70130

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

APPLICABLE SERVICE CONTRACT ACT WAGE DETERMINATION: The Service Contact Act wage determination applicable to this requirement is available online at the following address:

http://www.wdol.gov/wdol/scafiles/std/05‐2515.txt?v=17

SHIP CHECK – SITE VISIT

A site visit will be conducted onboard the TS GENERAL RUDDER at 09:00 a.m. CT on April 8, 2015 and April 9, 2015 at Training Ship GENERAL RUDDER, Texas Maritime Academy, 1001 Texas Clipper Road, Galveston, TX 77553. POC: Tom Mackey, Marine Surveyor, USDOT‐ Maritime Administration (MARAD), Div. of Gulf Operations, New Orleans Office, 500 Poydras St., New Orleans, LA 70130; e‐mail: Tom.Mackey@dot.gov, Mobile Phone 504‐218‐6518. All firms intending to submit a quote should plan to attend site visit. In order to make the site visit as productive as possible, quoters are also requested to submit any questions from the review of the solicitation package or as a result of visiting the site. All questions should be submitted in writing (email) to the Contracting Officer aline.smith@dot.gov, no later than COB, April 14, 2015. Responses to questions will be issued by amendment to the solicitation package.

Bidders conference will be held aboard the vessel at 10:00 a.m. on April 9, 2015

INVOICE SUBMISSION INSTRUCTIONS – MARAD

TS GENERAL RUDDER FY15 Fall Repairs Provisions & Clauses Page | 9

The Contractor may submit invoices in either electronic or paper format. Electronic submission is preferred.

(1) Electronic invoices shall be addressed to MARADInvoices@faa.gov, with copy to MARADSARInvoices@dot.gov Electronic invoices shall conform to the following criteria, or be subject to rejection:

a. Invoice and supporting documentation shall be in Adobe Acrobat (pdf) format.

b. The e‐mail subject shall include the contract/purchase order number and invoice number.

c. The transmitting e‐mail shall include the following information: Name of the Contractor; Invoice date and number; Invoice amount; Contract number and, if applicable, the order or modification number; Terms of any discount for prompt payment offered; Payment instructions (i.e., financial institution, ABA routing #, account

(2) Paper invoices shall be submitted to one of the following addresses. Multiple copies are not required.

MARAD A/P SAR Invoices Branch

AMZ‐160

PO Box 25710 Oklahoma City, OK 73125 If a street address is required for delivery (i.e., Federal Express), the following address may be used in lieu of the post office box:

MARAD A/P SAR Invoices Branch

AMZ‐160

6500 S MacArthur Blvd.

Oklahoma City, OK 73169

LIST OF ATTACHMENTS

1. Work Specification (112 Pages)

T.S. General Rudder 2015 Repair Package

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GENERAL CONDITIONS

AND

SPECIFICATIONS

FOR REPAIRS AND RENEWALS

FOR THE

TRAINING SHIP “GENERAL RUDDER”

PREAMBLE

THESE SPECIFICATIONS are for the repairs and renewals to the Training Ship “GENERAL RUDDER”.

NOTE: This contract is to be accomplished at the contractor’s facility upon completion of the training cruise. It will commence on or about August 19, 2015 and be completed no later than November 30, 2015. Should the second phase repairs be completed prior to November 30, 2015 the vessel is to remain at a safe berth and under the contractor’s custody until November 30 (end of hurricane season) when the vessel will be returned to Texas A&M. The ship’s crew will deliver the vessel to the contractor’s facility and return the ship to Galveston on November 30, 2015. The cost to sail the vessel to and from the contractor’s facility for Phase 2 repairs will be considered in evaluation of bids based on distance. The port differential cost utilized in bid evaluations will be $19,350.00 per day required port to port.

It is understood by the Contractor that the work herein specified is to be carried out expeditiously in a good and workmanlike manner and completed in all respects, leaving the vessel ready for sea;

that material and workmanship used must be of the best marine quality throughout; that Contractor furnished material must generally conform in size, quality and details to those originally in the vessel; that repairs must, in every respect, be made under the supervision and entire satisfaction of the attending MARAD Surveyor (or his Designated Representative) and the Representatives of the Regulatory Bodies.

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It is further understood by the Contractor that all materials requiring tests shall be tested in accordance with United States Coast Guard Regulations, The American Bureau of Shipping, Rules, and other applicable Regulatory Bodies, and must meet their requirements and that all costs for tests and inspections must be borne by the Contractor.

If any dispute or difference shall arise relating to or concerning these Specifications or the meaning thereof, the Contractor shall perform the disputed work in accordance with the written directions of the MARAD Surveyor without prejudice to the rights of the parties and specifically without prejudice to the rights of the Contractor for reimbursement.

The Contractor will adhere to all Safety Rules and Regulations as set forth by OSHA, MARAD and Texas A & M, Maritime Academy requirements.

The Contractor will be responsible for taking measurements of all sizes, lengths, weights, types, styles and all other pertinent specifications of the work item to ascertain that they conform to actual specifications. Any discrepancies or differences are to be brought to the attention of the COR so that changes may be made prior to completion of the ship check and submitting of the bid.

The Contractor is to provide an estimate for the time required to complete the work items.

Additional costs such as staging, man lifts, crane service, transportation, portable fire extinguishers, fire watches, removal and replacement of interferences, and daily removal of all debris caused by the work, etc. required to complete any work as described herein, shall be included in the item quotations forwarded in response to this specification.

The Contractor will perform all work during normal shipboard work hours for Phase 1. Normal shipboard work hours are defined as Monday thru Friday, 0800 – 1700. The contractor is to advise if they intend to work aboard the vessel on weekends, holidays, or hours outside of 0800 thru 1700. No work will be permitted outside of normal working hours unless agreed to in advance with the COR and Chief Engineer.

Should the Contractor require the removal of any parts of the vessel or fittings, engines, fuel oil, stores, outfit, etc., the cost of such removal is to be borne by the Contractor. All such removals must be subsequently replaced, and any damage resulting there from, is to be made good by the Contractor at his expense. Should the Contractor require the removal of dirt, debris, etc., the Contractor shall remove same from the vessel at his expense.

All scrap and Contractor furnished surplus material occasioned by the repairs shall become the property of the Contractor unless it is to be retained for disposition by the Texas A&M Maritime Academy and otherwise specified herewith. Any value the Contractor anticipates receiving as a result of disposal of scrap or surplus materials shall inure to the benefit of the vessel’s owner through reduced pricing for the respective item(s). Such value shall be considered reflected in the pricing originally submitted by the Contractor in response to this solicitation. Notwithstanding the foregoing, pumps, motors and other machinery are to remain the sole property of the Government.

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Any internal parts specified to be renewed which can be restored to their original condition by fairing, etc., also any parts specified to be removed for fairing which can be faired in place to the satisfaction of the MARAD Surveyor and the Regulatory Bodies will be accepted; on the other hand, any parts broken in removal, or fairing shall be renewed by the Contractor at his expense.

The Contractor will be responsible for taking measurements of all sizes, lengths, weights, types, styles and all other pertinent specifications of the work item to ascertain that they conform to actual specifications. Any discrepancies or differences are to be brought to the attention of the COR so that changes may be made prior to completion of the ship check and submitting of the bid. Any particulars in the Specification for the work involved are given for the guidance of the Contractor, who is however, to take his own particulars and dimensions, and to be responsible for same, as the intent of these Specifications are to renew and restore the vessel generally and specifically insofar as damage is concerned; and to repair the vessel in accordance with the attached Specification.

Each day, at a mutually agreed time, the representative of the Contractor shall meet with the MARAD Designated Representative and his staff on board, or as otherwise agreed, to present a status report and a working plan for the next 24 hours.

The Contractor shall have one MARAD Designated Representative in charge of all work and this Representative is to attend the vessel daily.

No tanks, machinery, or equipment, opened up for repair or other purposes are to be boxed up or closed until inspection and acceptance by the MARAD Surveyor or his delegate.

All work specified hereafter shall be inspected and approved by the MARAD Surveyor or the person he authorizes. Work is not considered complete until the job has been inspected / tested by the MARAD Surveyor or Chief Engineer. The Service and/or Test Reports will be turned over in hard copy and electronic format to the COR or Chief Engineer, prior to payment of invoice.

The MARAD Surveyor and Contracting Officer may add, cancel, or modify individual Specification items in writing as may be required. Any changes to bid prices and time to do the work shall be pursued expeditiously and presented to the MARAD designated representative within 8 hours of notification of change. Such changes shall be agreed in writing by the Contractor and MARAD designated representative prior to undertaking the modification. Such agreement shall specifically set forth the change, if any, in the completion of the hereunder.

MARAD reserves the right to perform normal overhauls, repairs, and maintenance throughout the vessel by using their own crews, while the vessel is at the Texas A&M Maritime Academy facility located in Galveston, Texas or at the contractor’s facility.

MARAD reserves the right to engage sub-contractors to perform work, furnish services and/or materials not covered by the specifications. The Contractor shall permit employees of such sub-contractors access to the vessel for such purpose.

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Should MARAD advise the Contractor in writing of any failure to conform to the standards of the trade and all applicable Regulatory Bodies or defective material or workmanship provided by the Contractor in performance of the work that is required by the Specification, such defects shall be corrected by the Contractor at his expense.

All quotations must include Contractor’s time line schedule (Gantt chart) of production and repair activities stating number of days required to complete all items as listed in the proposed work specification. Additionally, the Contractor must advise of any anticipated Holidays occurring during the expected contract period.

SPECIAL NOTE: The Contractor must furnish individual costs in the tender for each work item contained in the attached specification.

Invoicing and Payments: Any goods or services provided as a result of a contract resulting from this solicitation are subject to acceptance by the MARAD Surveyor or his Designated Representative. As a condition of payment the Contractor must provide proof of receipt and acceptance of the goods, or services provided. Such proof shall be in the form of the MARAD Surveyor’s (or his Designated Representative’s) signature affixed to the original invoice, acknowledging receipt and acceptance, as well as the agreed amount payable. No invoice shall be considered proper, until such acceptance is received, and the original invoice is forwarded by the Contractor to the address indicated on the purchase order. All invoices must provide line item detail in order to be considered proper supports.

Ten percent (10%) retainage shall be withheld from all invoices paid under this contract until such time as the contract is considered complete and closed, at which time the Contractor as part of his final invoice can invoice for the retained balance. A contract shall not be considered complete and closed until all goods and services have been received and accepted, all deliverables and reports required by the contract have been received and accepted, and any/all disputes arising out of this contract have been resolved and agreed.

Notice of General Precaution

Contractor shall provide continuously adequate protection of the work, Government property, and adjacent property, and take all necessary precautions to free the work place from recognized hazards which are likely to cause death, illness, or injury to persons or damage to the property.

The Contractor shall cause all its employees, subcontractors, agents, and others under the contractor's control entering the vessel to perform the work in connection therewith, to comply with all applicable health, safety, labor and environmental laws, ordinances, rules and regulations.

This shall include, but not be limited to, applicable standards of United States, the United States Coast Guard, Local and Municipal Authorities and The U.S. Department of Transportation. It should be noted that the vessel in question is a Public Vessel, therefore in addition to normal commercial practices, the Contractor must attest to its compliance with the Federal Acquisition Regulations Flow-Down Clauses.

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The Contractor will be responsible for supplying, and having his crew wear PPE (Personal Protective Equipment) that will include but not be limited to the following: safety helmet, safety glasses, safety shoes, protective clothing and hearing protection. The Maritime Administration shall not be required to police contractors to comply with any of the fire, health, safety, labor or environmental rules, laws, regulations, or orders generally referred to herein and shall not establish or confirm any regulations or orders. The Maritime Administration does, however reserve the right to bring to the attention of the contractor issues related to apparent failure to comply with any such fire, health, safety, labor or environmental rules, laws, regulations, or orders generally referred to herein, and the contractor must take immediate action to correct, or respond to such issues as appropriate.

The safe, proper, and lawful handling, storage, removal and disposal of hazardous material and asbestos, as well as hazardous, regulated or special waste are the responsibility of the Contractor.

The Contractor is responsible to test material for asbestos and dispose of same, in accordance with (IAW) all applicable Federal, State, and Local Regulations. The Contractor must determine for itself whether work specified in this specification requires the removing, storage, handling, or disposal of hazardous material, special, regulated or hazardous waste and include the price in the proposal. The Contractor shall be considered the generator and shall provide the Surveyor (COR) all documentation pertaining to the sampling, analysis, and disposal of all wastes generated during this contract.

The initial Gas Free Certificate(s) for Hot Work Permit(s) must be issued by a Marine Chemist, and is the responsibility of the Contractor. Subsequent daily maintenance of the Gas Free Certificate(s) to support the Hot Work Permit(s) will be maintained by the Contractor’s Competent Person through the Chief Engineer or Chief Mate, provided pre-approval from the Marine Chemist. All confined spaces, tanks, vessels, strainers, etc., with limited natural ventilation are to be provided with forced ventilation prior to entry. Hot Work Permits will be issued for all operations requiring welding, burning or grinding. The Contractor is responsible to provide fire watches, as covered elsewhere in this specification to the contractors account.

The Contractor will be required to ensure that all potential energy sources have been locked out and tagged out by the ship’s force prior to the commencement of work. The Contractor is to coordinate this with the Chief Engineer.

Contractor shall furnish and maintain sufficient temporary lights to ensure the affected spaces are adequately lit providing a safe effective working environment.

All work pertaining to Phase 1 of these specifications is required to be accomplished at the current location of the vessel. The current location of the vessel is at the Texas A&M University @ Galveston, Maritime Academy, in Galveston, TX. The physical address of the campus is 200 Seawolf Parkway, Galveston, TX 77552. The contractor’s employees and sub-contractors shall have with them, at all times while working onboard the vessel, a government issued identification card (TWIC), or state issued driver’s license. The contractor shall follow all policies and procedures set forth by the University and Marad concerning safety and security. The contractor and his sub-

6 3/2/2015 contractors will be required to check in with crew personnel upon arriving and departing the vessel daily. The Contractor will notify the COR, Chief Engineer, and/or Master/PIC of the individual vessel of their intentions to attend. The contractor’s Service Technicians are to report to the Chief Engineer, without these notifications the Contractor will not be allowed on board.

Contractor shall be aware of the ‘Safe Working Load’ of the Texas A&M University @ Galveston, Maritime Academy, Dock and Pier. In Accordance with Drawing C-1 (sheet 1 of 28), for Project No.

11-2664 “Dock Facility Layout” The following Design loads apply;

1. 300 pounds per square foot for Dock and Pier

2. 500 pounds per square foot for Heavy Crane Area.

a. Crane load to be limited to 20 tons @ 40Foot Radius.

b. Timber Mats 10”, thick 8.0’ by 5.0’ Minimum must be used under crane outriggers.

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DEFINITIONS:

The following terms shall have meanings as listed below throughout the General Conditions and the Specifications for activation, repairs, and renewals to the Training Ship “GENERAL RUDDER”;

"ADMINISTRATIVE CONTRACTING OFFICER" - identifies the official authorized to perform any post award contractual actions assigned by the contracting officer.

"ARTICLE" - means a separate lettered part of a work item of the Work Package.

Articles in different items may bear the same number; hence, to identify an article completely, the work item of which it is a part must be specified.

“AS ORIGINAL” means a condition meeting the original system and manufacturer’s design.

“AS APPROVED” or “TO THE APPROVAL” or “FOR APPROVAL” or “AS DIRECTED” or “AS REQUIRED” are used without further qualification, indicating the decision of the MARAD Surveyor is required. Where an item is required to be submitted for approval, work shall not proceed until notification of approval is received. In the event the item is not approved, rationale will be provided and work shall not proceed until a satisfactory and mutually agreeable resolution has been resubmitted and approved.

“CFE” and “CFM” identify Contractor Furnished Equipment and Material and are used interchangeably.

"CHECKPOINT" - In a Work Item, the phrase “Checkpoint” establishes a point in the sequence of work at which time the COR shall be notified to observe a specific test or inspection. The COR will be notified no less than 24 hours prior to the starting of any test or inspection. If tests are scheduled for the weekend, COR must be notified no later than noon of the Thursday before.

"CLIN" - Contract Line Item. An individually priced work item, within the specification package.

"CONTRACT" - The agreement entered into between the Owner and the Contractor for the accomplishment of the work specified in the Specifications.

"CONTRACTING OFFICER" - The person in charge of the contract.

“CONTRACTOR” identifies the shipyard or topside repair company holding the prime contract for the work supplied in this Specification.

"COR" - Contracting Officer's Representative managing the repair availability. This individual will be a MARAD employee.

“DETACH” or “DISCONNECT” mean to disconnect all attachments to the unit to enable the unit to be moved. All attachment points shall be tagged, identified, blanked, and protected to facilitate reinstallation. Work items do not necessary identify interferences and the Contractor is responsible for the identification and resolution of interferences affecting a detachment and subsequent movement.

"EQUIVALENT" ("OR EQUAL") Equipment - Where equipment is specified by manufacturer's name, make, and model number, the Contractor may request, in writing, equivalents to the COR for approval. The approval request must delineate

8 3/2/2015 the design and performance data on both the specified and recommended substitute pieces of equipment. Approval will be based on, but not be limited to the following criteria:

a. Data presented that demonstrates that it meets the specified performance requirements.

b. Possess appropriate Regulatory Body approval or other pertinent design standards where required.

c. Possess similar and functionally equivalent dimensions; weight; power; HVAC;

cooling water, or other required services; capacity; material; marine service characteristics; maintenance features and requirements, maintenance manpower requirements; time in service; suitability for marine service; population in commercial service; life cycle cost and maintenance cost; structure borne and airborne noise characteristics; vendor-furnished training, worldwide service and support; warranty provisions; spare parts availability and provisioning;

consumption and performance data; and compatibility with interrelated systems and arrangements.

d. Exceptions to these criteria will be considered if they are demonstrable to be superior to those specified and are to the advantage of the vessel's mission and the Government.

e. If approved, the Contractor shall take full contractual and technical responsibility from a cost and performance standpoint for installing the components, equipment, or systems and ensuring their compatibility with interrelated components, equipment, or systems.

“GFE” or “GFM” identify Government Furnished Equipment and Material and are used interchangeably.

“GOVERNMENT” or “MARAD” means the U. S. Government, including the U. S.

Maritime Administration or its authorized representative.

“INSTALL” or “EXTEND” or “MODIFY” mean that the Contractor shall provide the piece of equipment, material or system to be installed and shall provide the materials, structural supports and labor to attach, connect and test the equipment or systems to effect a finished fully operational installation complete in all aspects.

a. When new material or equipment is not specified by type, the material or equipment shall be identical to the existing. When “install” is used with reference to GFE, all conditions of the above definition except the requirement to provide the specific piece of equipment are applicable.

b. Work items do not necessarily identify interferences and the Contractor is responsible for the identification and resolution of interferences affecting the installation by temporarily removing, reinstalling, or relocating interferences. The

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Contractor shall temporarily remove, permanently relocate, alter, and reroute all interferences, including but not limited to ductwork, piping, wire ways, fixtures, insulation, joiner linings, equipment, furniture, etc. to facilitate fully operational installations and modifications covered by this Specification. In the event that piping, ductwork, equipment, joiner linings, etc., must be temporarily removed to facilitate new or modified work, the Contractor shall subsequently reinstall same in an “as original” condition.

“INTERFERENCE” means that a pipe system, ductwork, equipment, joiner bulkhead or lining, wire way, structural member, access opening, or other object(s), equipment, system, or components that must be removed and reinstalled, relocated, modified, or designed around to facilitate the repair, or installation of new or modified equipment or systems.

“LABOR AND MATERIALS” means labor, material, plant facilities, supervision, services, equipment, and all other resources required to accomplish the specified work.

“MANIFESTS” are the official shipping document forms originated and signed by the generators, transporters, and operators of the hazardous waste disposal facility as required by Federal, State, and Local Authorities.

"MARAD" - Identifies the United States Department of Transportation, Maritime Administration.

"MARAD Approval" indicated only that the general method of construction and detailing is satisfactory and will not relieve the Contractor of the responsibility of any error.

"MARAD COR" identifies the MARAD Contracting Officer's Technical Representative "MARAD Representative" identifies the Technical Representative of the Maritime Administration at the Contracting Facility.

“MODIFY” means to provide materials, services, and labor to change or alter the item or system resulting in a finished and fully operational modified installation complete in all respects. The term “MODIFY” implicitly includes all requirements of “REMOVE AND

INSTALL”.

“OFE” or “OFM” identify Government Furnished Equipment and Material and are used interchangeably with “GFE” or “GFM”.

“OR EQUAL” means that components or equipment shall be equivalent in terms of performance, services required, compatibility with interrelated systems and arrangements and supportability over the service life of the components or equipment.

In the case of component or equipment substitution for those components or equipment noted on the Contract Guidance Drawings or Specification, the Contractor shall submit a written request delineating the design and the performance data on both the specified and substituted piece of equipment for MARAD Surveyor approval and if approved, the Contractor shall take full contractual and technical responsibility for ensuring installation of components or equipment, or both, and compatibility with interrelated systems.

"OWNER" - The U.S. Department of Transportation, Maritime Administration

(MARAD).

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"Provide" - To furnish and install all services, materials, equipment and systems to accomplish the specified requirements.

“REFURBISH” means to detach, temporarily remove, disassemble, clean reassemble the unit, equipment, or system using new screws, bolts, gaskets, and replacement parts and to reinstall and test the unit, equipment, or system to demonstrate proper function to the manufacturer’s tolerances. The reinstalled refurbished unit, equipment, or system shall be fully operational and complete in all aspects.

“REGULATORY BODY” or “REGULATORY BODY REQUIREMENTS” mean the American Bureau of Shipping or a Federal or International Regulatory Agency or an organization which is authorized by the agency to perform delegated regulatory functions on its own behalf.

“REINSTALL” means that the Contractor shall provide all material and labor to install a piece of equipment, material or system after the equipment, material or system was temporarily removed, relocated, modified, or refurbished.

“RELOCATE” means to provide all labor, material to detach the unit equipment, or system and to reinstall the same unit, equipment, or system at a new or modified location.

“REMOVE” or “RIP OUT” means to provide all labor and materials to disconnect, detach, and transfer the unit, equipment, materials, and system in its entirety off the ship. All removed materials shall be disposed of in accordance with the MARAD Surveyor’s directions. Part of removal process is to blank openings, remove brackets, hangers, foundations, etc. and to restore all removed items including re-insulation and paint touch up to “as original” condition.

“REMOVE AND REPLACE INTERFERENCES” shall be construed to mean that the Contractor shall provide all labor, material and equipment necessary to remove, modify if required, material and equipment that cause interference in the way of intended installation, or removal path of an equipment, and replace or reinstall in the “as original” condition. Individual Specification items do not necessarily identify interferences to be resolved. The Contractor shall be totally responsible in the performance of the Specification for the identification and resolution of interferences necessary to complete the work required by this Specification. All open ends left as a result of these removals shall be suitably protected to prevent any and all contaminants from entering the system or piece of equipment.

“RENEW” mean to remove the existing unit, equipment, or systems, including all interferences and to install a new unit, equipment or system which is either identical to or equal to that which was removed; the installation shall include at a minimum all hook-up, supports, and adapters which are required to effect a fully operational installation complete in all respects.

"REPAIR" - To fix the existing, thereby restoring it to its original capabilities.

“RETAIN” - Means to keep and store in a safe environment (on or off the vessel) any material that is to be reused or turned in to the COR.

“TAG OUT” means a procedure to both notify personnel that tagged-out equipment, components, or systems are either isolated or not in a normal operating condition, and

11 3/2/2015 is done as a means to prevent injury to personnel, improper operation, or damage to a tagged-out equipment, components or systems.

“TEMPORARY REMOVAL” or “TEMPORARILY MOVE” means to provide all labor and materials to disconnect and remove the unit, equipment or system from its initial location and to reinstall the same unit, equipment, or system whether in the same location or elsewhere on the ship as described in the Specification.

“UPGRADE” means to increase the capability of the item to the current state of practice at the time the work is accomplished.

"WORK ITEM" or "ITEM" - Means a separately numbered part of the Contract Work Package describing a discrete portion of the work to be accomplished.

"WORK PACKAGE" - Means the entire written portion of the contract including the contract provisions, and all work items.

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VESSEL PARTICULARS

Name: ................................................... T. S. GENERAL RUDDER (ex: USNS CONTENDER)

Type: .................................................... Twin screw diesel-electric - Training Vessel.

Owner: ................................................. United States Government (Maritime Administration)

Official Number: .................................. CG002248

USCG Certification: .............................. Public Nautical School Ship

Radio Call Sign: .................................... WTDL

ABS Classification ................................ A1-E, Ice Strengthened Class "C", AMS, ACCU

ABS I.D. No

IMO No

Builder: ................................................. Tacoma Boat Building Co., Tacoma WA.

Keel Laid: .............................................. 10 January 1983

Commissioned: .................................... 29 July 1984

Port of Registry: ................................... Norfolk, VA

Length Overall ...................................... 224' 00"

Beam: ................................................... 43' 00"

Design Draft: ........................................ 15' 01"

Vertical Clearance: ............................... 71' 00" (Air Draft)

Deadweight: ......................................... 2,250 tons

USCG Gross Tonnage: .......................... 1,914 tons

USCG Net Tonnage: ............................. 574 tons

Cruising Speed: .................................... 10 knots

Complement: ....................................... 65 Crew and Cadets

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Main Engines: ...................................... Four (4) Caterpillar D398TA; 970 HP

Main Generators: ................................ Four (4) Kato 600 KW, 600 VAC, 3 Phase

Propulsion Motors: .............................. Two (2) General Electric, 800HP, 750 VDC

Bow Thrusters: ..................................... Harbormaster 48" tunnel, 550 HP

Diesel Fuel Capacity: ............................ 228,615 gallons

Salt Water Ballast Capacity: ................ 146, 642 gallons

Fresh Water Capacity: ......................... 5,099 gallons

Radars: ................................................. 10-cm JRC, 3-cm JRC

Gyroscope: .......................................... Sperry Model: NAVIGAT X, MK1, Type 4914-CA, Global Position System: ....................... Furuno GP150

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Contents

PREAMBLE

DEFINITIONS:

VESSEL PARTICULARS

ITEM 01: SERVICES – POST TRAINING CRUISE REPAIRS – PHASE 2 REPAIRS

ITEM 02: HAZARDOUS WASTE MANAGEMENT

ITEM 03: GAS FREE CERTIFICATES

ITEM 04: HOUSEKEEPING & HABITABILITY

ITEM 05: FY 14-3 COOLERS – JACKET WATER – DIESEL GENERATORS

ITEM 06: INSTALL SMOKE BOUNDARY DOORS AT FRAME 34 MAIN DECK & 01 LEVEL

ITEM 07: SAFETY ENGINE ROOM STAIR TOWER CONVERSION

ITEM 08: INSULATE BULKHEAD 52 TANK - TO HOLD LEVEL (A-60)

ITEM 09: INSTALL SMOKE BOUNDARY DOORS AT FRAME 14, MAIN DECK PASSAGEWAY

ITEM 10: DECK PLATING REPAIR – 01 LEVEL – STBD SIDE – FRAME 41

ITEM 11: CIRCUIT BREAKER OVERHAUL – MAIN and EMERGENCY SWITCHBOARDS

ITEM 12: NEW FAST RESCUE BOAT AND DAVIT INSTALLATION

ITEM 13: CLASSROOM MODIFICATION AND NEW ENGINEERING OFFICE

ITEM 14: SUPPLEMENTAL LABOR

ITEM 15: SUPPLEMENTAL MATERIAL

ITEM 16: FORWARD MAST EQUIPMENT REMOVALS AND RENEWALS (OPTIONAL)

ITEM 17: MAIN DIESEL GERERATOR JACKET WATER HOSES (OPTIONAL)

ITEM 18: INSTALL NAVIGATION INDICATORS ON BRIDGE WINGS (OPTIONAL)

ITEM 19: REMOVAL OD (2) MOTOR– GENERATOR (MG) SETS (OPTIONAL)

ITEM 20: INSTALL REVERSE OSMOSIS (RO) WATER PURIFICATION UNIT (OPTIONAL)

REFERENCES

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ITEM 01: SERVICES – POST TRAINING CRUISE REPAIRS – PHASE 2 REPAIRS

1.0 ABSTRACT

1.1 This item describes the requirements for providing services for the post cruise repair availability for the work that will be done at the contractor’s facility. Vessel is to be moored at the contractor’s facility for a period beginning on or about August 19, 2015 until departure on November 30, 2015.

2.0 REFERENCES/ENCLOSURES

2.1 None

3.0 ITEM LOCATION/DESCRIPTION

3.1 None

4.0 GOVERNMENT FURNISHED MATERIALS/EQUIPMENT/SERVICE

4.1 None

5.0 NOTES

5.1 Provisions for services shall be considered on a per diem basis, and the total cost for the entire availability shall be submitted as the bid price. In the case of an increase or decrease in the length of the Contract, the cost (or credit) for services shall be based on the per diem amount, figured by dividing the bid price by the length of the Contract (in days) as specified in the contractor’s proposal.

6.0 QUALITY ASSURANCE REQUIREMENTS

6.1 None additional.

7.0 STATEMENT OF WORK

7.1 Office: Contractor shall provide the COR with the following administrative services from one (1) day before arrival of the vessel at the Contractor's facility through five (5) days following departure of the vessel from Contractor's facility.

7.1.1 Suitable furnished office space near the ship with work areas for the COR and two ship’s officers (200 sq. ft. minimum), including electrical service, lighting, electrical outlets for all

16 3/2/2015 electrical equipment specified below, air conditioning, and heating. To include the following:

7.1.1.1 Private toilet and washroom, including hot and cold water

7.1.1.2 Clean towels, soap and hand cleaner on a daily basis.

7.1.1.3 Janitorial service on a daily basis to clean office and toilet areas.

7.1.1.4 Unobstructed access to subject office on a twenty-four hour, seven day a week basis for the duration of the contract.

7.1.1.5 The Contractor shall provide the following office equipment.

7.1.1.5.1 One (1) Laser printer with sufficient paper for the duration of the contract.

7.1.1.5.2 One (1) uninterruptible power supply with connectors and cables.

7.1.1.5.3 One (1) copy machine capable of copying legal size and letter size paper, with reduction and enlargement modes, automatic feed and collation capabilities.

Sufficient letter size and legal size paper for the duration of the contract period.

7.1.1.5.4 Office supplies for three (3) persons.

7.2 Berthing and line handlers: Provide a safe berth of sufficient length and with sufficient strong bollards to secure the vessel for the duration of the Contract. Berth is to be adequately fitted with fendering sufficient to prevent damage to vessel/coatings. Water depth at pier is to be sufficient to allow 3 feet clearance under the keel at the maximum anticipated draft upon arrival (expected to be 12.5ft. fwd and 14ft aft).

7.2.2 Furnish line handlers for vessel’s arrival and departure. Vessel’s own wire or rope mooring lines are to be used to safely moor the vessel at the berth during the availability. Provide the labor to handle the lines on the vessel’s arrival and departure and any shifts within the shipyard that may be required.

7.2.3 In the event of storm conditions, attach additional mooring lines to protect the ship and provide standby watch service to check lines and safety of the vessel.

Prepare a plan for mooring of the vessel during heavy storm conditions and submit same to the owner’s representative for approval upon arrival of the vessel at the repair facility.

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7.2.4 Furnish and set up a safe gangway, lighted and railed, with safety net, for movement of personnel to and from the vessel. Unship and remove the gangway upon departure of the vessel. Remove and replace the gangway during shifting of the vessel. The vessel’s accommodation ladder shall not be used.

7.3 Shore Power: Provide a reliable source of power at a minimum capacity of 500 amps of electrical power at 480 volts AC, 3 phase, 60 hertz, equipped with single phase and under voltage protection. Electrical shore power shall be supplied to the ship through Contractor provided cables and circuit breakers of the appropriate capacities, installed on the pier between the ship and the pier side connection.

7.2 Only qualified personnel shall connect the electrical power at the shore connection. The shore power breaker shall be equipped with single phase and low voltage protection. All electric cables utilized shall be in good condition, free of tears, cracks, or poorly repaired insulation. Cables that are spliced shall be insulated in accordance with current regulatory body rules, and be clearly marked to ensure they are readily identifiable at all times.

7.3 Maintain AC power continuously at a maximum of 480 volts and a minimum of 460 volts during the entire availability. Power consumption to be metered and paid for via change order based on consumption at the end of the repair availability.

7.4 Connect shore power immediately upon vessel’s arrival and just prior to vessel’s departure. Disconnect and reconnect the shore power whenever required for shifting of vessel or other incidents.

7.4 Compressed air: Provide 100 psi dry filtered compressed air at 300 cfm minimum as required for accomplishment of this layup contract. Furnish, connect and disconnect all valves, fittings and hoses required. The ship’s air compressors shall not be used for any work or services.

7.5 Fire protection: Furnish the ship with one (2) 2-1/2 inch lines and connect to the ship’s fire line. Source to be connected to a pump or shore side source with 400 gpm minimum capacity, system to remain charged at all times. Furnish, connect and disconnect all valves, fittings and hoses required.

7.5.1 The vessel’s fire pumps shall not be used for any work or services.

7.5.2 Disconnect and reconnect the shore supplied fire mains whenever required for shifting of the vessel or other incidents.

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7.5.3 Provide portable fire extinguishers in all work areas where repair work is being carried out and must be of the nature and quantity that they can extinguish all types of fires.

7.5.5 The vessel’s fire extinguishers shall not be considered to fulfill the requirements of 7.5; however, this does not prevent personnel from using them in case of a real emergency.

7.5.6 Fire watch is to be provided on a continuous basis at all areas where hot work is being performed. Areas affected by hot work are also to be monitored after hours at least hourly.

7.6 Lighting: Provide adequate temporary lighting in way of repairs, surveys and inspections throughout the vessel.

7.7 Garbage and debris removal: Remove all waste, dirt and debris detailed for removal in these specifications and resulting from the work from the ship on a daily basis. All areas involved in work or traversed by workers or equipment shall be left clean and in good order.

7.7.1 Provide trash receptacles throughout the vessel to prevent trash from being littered on the vessel. Receptacles shall be emptied on a daily basis, or when required.

7.7.2 Remove hazardous materials such as paint containers, oily refuse, etc. and dispose of in accordance with local, state and federal regulations.

7.7.3 The Contractor and Owner shall make a joint survey of the entire vessel approximately one week prior to delivery to determine final clean up prior to delivery.

7.8 Crane service: Provide adequate crane service with qualified crane operators to accomplish any and all items within these specifications and any addenda thereto.

7.8.1 In addition to meeting the requirements of these specifications, the crane shall be capable of landing a load on the vessels upper deck.

7.8.2 Provide crane service to make lifts of Contractor, Subcontractor and Government furnished equipment and materials as well as for loading and unloading vessel’s stores and equipment.

7.8.3 The vessel’s crane/s shall not be used at any time without prior approval of the Owner’s representative.

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7.9 Security: Provide the services of a uniformed security guard stationed at the gangway during non-working hours for the entire repair period.