DTMA93Q1500006_FY15_GEN_RUDD_SPRING_REPAIRS.pdf

Solicitation DTMA93Q1500006 TS GENERAL RUDDER FY15 Spring Repairs Provisions & Clauses Page | 5

The following FAR, Transportation Acquisition Manual (TAM), and MARAD local provisions and clauses apply to this solicitation and are incorporated by reference.

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

Federal Acquisition Regulations (52.)

http://www.acquisition.gov/far/current/html/FARTOCP52.html#wp372482

Transportation Acquisition Regulations (1252) http://www.dot.gov/administrations/office-assistant-secretary-administration/tar-part-1252-solicitatons-provisions-and

U.S. Maritime Administration Provisions and Clauses (MCL) https://voa.marad.dot.gov/Solicitation_Awards/docs/mar- 380/MARAD%20Clauses%20MCL%20for%20HTML.htm

52.204-13 System for Award Management Maintenance;

52.212-1 Instructions to Offerors-Commercial Items;

52.212-3 Alt I Offeror Representations and Certifications - Commercial Items

(Offerors are required to include a completed copy of this provision with their offer or a statement stating that it is available via the ORCA website, http://orca.bpn.gov.)

52.212-4 Contract Terms and Conditions-Commercial Items;

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -

Commercial Items; within FAR Clause 52.212-5(b) and (c), the following Items (latest version) are designed by the Contracting Officer to apply to the solicitation:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

52.219-6 Notice of Total Small Business Set-Aside

52.219-14 Limitations on Subcontracting

52.219-28 Post-Award Small Business Program Representation

52.222-3 Convict Labor

52.222-19 Child Labor - Cooperation with Authorities and Remedies, 52.222-21 Prohibition of Segregated Facilities

52.222-26 Equal Opportunity

52.222-36 Affirmative Action for Workers with Disabilities

52.225‐3 Buy American Act‐‐Free Trade Agreements‐‐Israeli Trade Act

52.225-13 Restrictions on Certain Foreign Purchases

52.232-33 Payment by Electronic Funds Transfer – System for Award Management

52.222-41 Service Contract Act

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving http://www.acquisition.gov/far/current/html/FARTOCP52.html#wp372482 http://www.dot.gov/administrations/office-assistant-secretary-administration/tar-part-1252-solicitatons-provisions-and http://www.dot.gov/administrations/office-assistant-secretary-administration/tar-part-1252-solicitatons-provisions-and https://voa.marad.dot.gov/Solicitation_Awards/docs/mar-380/MARAD%20Clauses%20MCL%20for%20HTML.htm https://voa.marad.dot.gov/Solicitation_Awards/docs/mar-380/MARAD%20Clauses%20MCL%20for%20HTML.htm

TS GENERAL RUDDER FY15 Spring Repairs Provisions & Clauses Page | 6

52.232-18 Availability of Funds (APR 1984)

1252.223-73 Seat Belt Use Policies and Programs

MCL.H-2 Supplemental Work Requests (Subparagraph (d) (10) is $5,000.00)

MCL.H-3 Indemnity and Insurance

MCL.H.4 Indemnity and Insurance (Additional)

MCL.H-6 Standards of Employee Conduct

MCL.H-10 Supplemental Growth Requirements

MCL.H-11 Disposition of Removed Equipment and Scrap

MCL.H-12 Maritime Liens, No Authority to Incur

MCL.L-2 Agency Protests

52.212-2 EVALUATION—COMMERCIAL ITEMS (JAN 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror having satisfactory relevant past performance whose offer is determined to be technically acceptable and whose evaluated price is lowest. The following factors shall be used to evaluate offers:

Technical and Schedule Acceptability

Satisfactory Relevant Past Performance

Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all contract line items. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

QUOTATION SUBMISSION INSTRUCTIONS

In addition to the referenced 52.212-1 Instructions to Offerors-Commercial Items, offerors shall provide the following information to establish the Technical Acceptability and Satisfactory Past

Performance for their proposal.

1. Technical Acceptability

a. Provide a Gantt chart or similar illustrating your proposed project schedule for the pierside availability with start and finish dates for elements comprising your work breakdown structure. The availability window must start on or after

04/06/2015 and end on or before 05/09/2015. Indicate workforce numbers and classifications throughout the period of performance.

b. Provide a listing of subcontractors who are expected to provide services on board TS GENERAL RUDDER at a subcontract price equal to or greater than

$10,000. Include the name of the company and their address.

TS GENERAL RUDDER FY15 Spring Repairs Provisions & Clauses Page | 97

2. Satisfactory Relevant Past Performance

a. Provide a listing of ship repair work completed within the past 3 years involving vessels of similar characteristics to those of the TS GENERAL RUDDER or larger

(e.g., MARAD Ready Reserve Force Vessels). Include with the listing contact information for the owner/operator of the vessel and/or the Contracting Officer for Public Vessels.

3. Lowest Price

a. Price will be the sum of quotes for all contract line items.

BASIS FOR AWARD

Award will be made to the technically acceptable quoter having satisfactory relevant past performance, whose quote, conforming to the solicitation, represents the lowest price.

Responsible sources shall provide the following:

1. SF-1449 form with prices quoted for all Items identifying the requested item(s), unit price, and extended price

2. Provide all information requested under the Technical Acceptability portion of the

PROPOSAL SUBMISSION INSTRUCTIONS.

3. Provide all information requested under the Satisfactory Relevant Past Performance portion of the PROPOSAL SUBMISSION INSTRUCTIONS.

4. Total price quoted

5. Prompt Payment Terms

6. Remittance address, Tax Identification Number, DUNS number

7. Responses to this solicitation are due by not later than April 1, 2015 at 2:00 p.m. local time, New Orleans, LA. LATE QUOTATIONS MAY NOT BE CONSIDERED FOR

EVALUATION. Quotes may be emailed to aline.smith@dot.gov . Please reference the solicitation number on your proposal.

52.233-2 Service of Protest (Sept 2006)

(a) Protests, as defined in section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the

Government Accountability Office (GAO), shall be served on the Contracting Officer

(addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Ms. Aline Smith

Contracting Officer, US Department of Transportation, Maritime Administration

500 Poydras St, Suite 1223

New Orleans, LA 70130 mailto:aline.smith@dot.gov

TS GENERAL RUDDER FY15 Spring Repairs Provisions & Clauses Page | 8

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

APPLICABLE SERVICE CONTRACT ACT WAGE DETERMINATION: The Service Contact Act wage determination applicable to this requirement is available online at the following address:

http://www.wdol.gov/wdol/scafiles/std/05-2515.txt?v=17

SHIP CHECK – SITE VISIT AND BIDDERS CONFERENCE

A site visit will be conducted onboard the TS GENERAL RUDDER at 09:00 a.m. CT on March 19, 2015 and March 20, 2015 at Training Ship GENERAL RUDDER, Texas Maritime Academy, 1001

Texas Clipper Road, Galveston, TX 77553. POC: Tom Mackey, Marine Surveyor, USDOT-

Maritime Administration (MARAD), Div. of Gulf Operations, New Orleans Office, 500 Poydras

St., New Orleans, LA 70130; e-mail: Tom.Mackey@dot.gov, Mobile Phone 504-218-6518. All firms intending to submit a quote should plan to attend site visit. In order to make the site visit as productive as possible, quoters are also requested to submit any questions from the review of the solicitation package or as a result of visiting the site should be submitted in writing

(email) to the Contracting Officer aline.smith@dot.gov, no later than COB, March 23, 2015.

Responses to questions will be issued by amendment to the solicitation package.

Bidders conference will be held onboard the vessel on March 19, 2015 at 10:00 a.m. CT.

INVOICE SUBMISSION INSTRUCTIONS – MARAD

The Contractor may submit invoices in either electronic or paper format. Electronic submission is preferred.

(1) Electronic invoices shall be addressed to MARADInvoices@faa.gov, with copy to

MARADSARInvoices@dot.gov

Electronic invoices shall conform to the following criteria, or be subject to rejection:

a. Invoice and supporting documentation shall be in Adobe Acrobat (pdf) format.

b. The e-mail subject shall include the contract/purchase order number and invoice number.

c. The transmitting e-mail shall include the following information: Name of the

Contractor; Invoice date and number; Invoice amount; Contract number and, if applicable, the order or modification number; Terms of any discount for prompt payment offered; Payment instructions (i.e., financial institution, ABA routing #, account

(2) Paper invoices shall be submitted to one of the following addresses. Multiple copies are not required.

MARAD A/P SAR Invoices Branch

AMZ-160

mailto:aline.smith@dot.gov

TS GENERAL RUDDER FY15 Spring Repairs Provisions & Clauses Page | 9

PO Box 25710

Oklahoma City, OK 73125

If a street address is required for delivery (i.e., Federal Express), the following address may be used in lieu of the post office box:

MARAD A/P SAR Invoices Branch

AMZ-160

6500 S MacArthur Blvd.

Oklahoma City, OK 73169

LIST OF ATTACHMENTS

1. Work Specification (100 Pages)

T.S. General Rudder 2015 Repair Package

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GENERAL CONDITIONS

AND

SPECIFICATIONS

FOR REPAIRS AND RENEWALS

FOR THE

TRAINING SHIP “GENERAL RUDDER”

PREAMBLE

THESE SPECIFICATIONS are for the repairs and renewals to the Training Ship “GENERAL RUDDER”.

NOTE: This contract is to be accomplished at the vessel’s berth at Texas A&M University, Galveston Texas and be completed no later than May 9, 2015.

It is understood by the Contractor that the work herein specified is to be carried out expeditiously in a good and workmanlike manner and completed in all respects, leaving the vessel ready for sea;

that material and workmanship used must be of the best marine quality throughout; that Contractor furnished material must generally conform in size, quality and details to those originally in the vessel; that repairs must, in every respect, be made under the supervision and entire satisfaction of the attending MARAD Surveyor (or his Designated Representative) and the Representatives of the Regulatory Bodies.

It is further understood by the Contractor that all materials requiring tests shall be tested in accordance with United States Coast Guard Regulations, The American Bureau of Shipping, Rules, and other applicable Regulatory Bodies, and must meet their requirements and that all costs for tests and inspections must be borne by the Contractor.

If any dispute or difference shall arise relating to or concerning these Specifications or the meaning thereof, the Contractor shall perform the disputed work in accordance with the written directions

2 3/2/2015 of the MARAD Surveyor without prejudice to the rights of the parties and specifically without prejudice to the rights of the Contractor for reimbursement.

The Contractor will adhere to all Safety Rules and Regulations as set forth by OSHA, MARAD and Texas A & M, Maritime Academy requirements.

The Contractor will be responsible for taking measurements of all sizes, lengths, weights, types, styles and all other pertinent specifications of the work item to ascertain that they conform to actual specifications. Any discrepancies or differences are to be brought to the attention of the COR so that changes may be made prior to completion of the ship check and submitting of the bid.

The Contractor is to provide an estimate for the time required to complete the work items.

Additional costs such as staging, man lifts, crane service, transportation, portable fire extinguishers, fire watches, removal and replacement of interferences, and daily removal of all debris caused by the work, etc. required to complete any work as described herein, shall be included in the item quotations forwarded in response to this specification.

The Contractor will perform all work during normal shipboard work hours for Phase 1. Normal shipboard work hours are defined as Monday thru Friday, 0800 – 1700. The contractor is to advise if they intend to work aboard the vessel on weekends, holidays, or hours outside of 0800 thru 1700. No work will be permitted outside of normal working hours unless agreed to in advance with the COR and Chief Engineer.

Should the Contractor require the removal of any parts of the vessel or fittings, engines, fuel oil, stores, outfit, etc., the cost of such removal is to be borne by the Contractor. All such removals must be subsequently replaced, and any damage resulting there from, is to be made good by the Contractor at his expense. Should the Contractor require the removal of dirt, debris, etc., the Contractor shall remove same from the vessel at his expense.

All scrap and Contractor furnished surplus material occasioned by the repairs shall become the property of the Contractor unless it is to be retained for disposition by the Texas A&M Maritime Academy and otherwise specified herewith. Any value the Contractor anticipates receiving as a result of disposal of scrap or surplus materials shall inure to the benefit of the vessel’s owner through reduced pricing for the respective item(s). Such value shall be considered reflected in the pricing originally submitted by the Contractor in response to this solicitation. Notwithstanding the foregoing, pumps, motors and other machinery are to remain the sole property of the Government.

Any internal parts specified to be renewed which can be restored to their original condition by fairing, etc., also any parts specified to be removed for fairing which can be faired in place to the satisfaction of the MARAD Surveyor and the Regulatory Bodies will be accepted; on the other hand, any parts broken in removal, or fairing shall be renewed by the Contractor at his expense.

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The Contractor will be responsible for taking measurements of all sizes, lengths, weights, types, styles and all other pertinent specifications of the work item to ascertain that they conform to actual specifications. Any discrepancies or differences are to be brought to the attention of the COR so that changes may be made prior to completion of the ship check and submitting of the bid. Any particulars in the Specification for the work involved are given for the guidance of the Contractor, who is however, to take his own particulars and dimensions, and to be responsible for same, as the intent of these Specifications are to renew and restore the vessel generally and specifically insofar as damage is concerned; and to repair the vessel in accordance with the attached Specification.

Each day, at a mutually agreed time, the representative of the Contractor shall meet with the MARAD Designated Representative and his staff on board, or as otherwise agreed, to present a status report and a working plan for the next 24 hours.

The Contractor shall have one MARAD Designated Representative in charge of all work and this Representative is to attend the vessel daily.

No tanks, machinery, or equipment, opened up for repair or other purposes are to be boxed up or closed until inspection and acceptance by the MARAD Surveyor or his delegate.

All work specified hereafter shall be inspected and approved by the MARAD Surveyor or the person he authorizes. Work is not considered complete until the job has been inspected / tested by the MARAD Surveyor or Chief Engineer. The Service and/or Test Reports will be turned over in hard copy and electronic format to the COR or Chief Engineer, prior to payment of invoice.

The MARAD Surveyor and Contracting Officer may add, cancel, or modify individual Specification items in writing as may be required. Any changes to bid prices and time to do the work shall be pursued expeditiously and presented to the MARAD designated representative within 8 hours of notification of change. Such changes shall be agreed in writing by the Contractor and MARAD designated representative prior to undertaking the modification. Such agreement shall specifically set forth the change, if any, in the completion of the hereunder.

MARAD reserves the right to perform normal overhauls, repairs, and maintenance throughout the vessel by using their own crews, while the vessel is at the Texas A&M Maritime Academy facility located in Galveston, Texas or at the contractor’s facility.

MARAD reserves the right to engage sub-contractors to perform work, furnish services and/or materials not covered by the specifications. The Contractor shall permit employees of such sub-contractors access to the vessel for such purpose.

Should MARAD advise the Contractor in writing of any failure to conform to the standards of the trade and all applicable Regulatory Bodies or defective material or workmanship provided by the Contractor in performance of the work that is required by the Specification, such defects shall be corrected by the Contractor at his expense.

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All quotations must include Contractor’s time line schedule (Gantt chart) of production and repair activities stating number of days required to complete all items as listed in the proposed work specification. Additionally, the Contractor must advise of any anticipated Holidays occurring during the expected contract period.

SPECIAL NOTE: The Contractor must furnish individual costs in the tender for each work item contained in the attached specification.

Invoicing and Payments: Any goods or services provided as a result of a contract resulting from this solicitation are subject to acceptance by the MARAD Surveyor or his Designated Representative. As a condition of payment the Contractor must provide proof of receipt and acceptance of the goods, or services provided. Such proof shall be in the form of the MARAD Surveyor’s (or his Designated Representative’s) signature affixed to the original invoice, acknowledging receipt and acceptance, as well as the agreed amount payable. No invoice shall be considered proper, until such acceptance is received, and the original invoice is forwarded by the Contractor to the address indicated on the purchase order. All invoices must provide line item detail in order to be considered proper supports.

Ten percent (10%) retainage shall be withheld from all invoices paid under this contract until such time as the contract is considered complete and closed, at which time the Contractor as part of his final invoice can invoice for the retained balance. A contract shall not be considered complete and closed until all goods and services have been received and accepted, all deliverables and reports required by the contract have been received and accepted, and any/all disputes arising out of this contract have been resolved and agreed.

Notice of General Precaution

Contractor shall provide continuously adequate protection of the work, Government property, and adjacent property, and take all necessary precautions to free the work place from recognized hazards which are likely to cause death, illness, or injury to persons or damage to the property.

The Contractor shall cause all its employees, subcontractors, agents, and others under the contractor's control entering the vessel to perform the work in connection therewith, to comply with all applicable health, safety, labor and environmental laws, ordinances, rules and regulations.

This shall include, but not be limited to, applicable standards of United States, the United States Coast Guard, Local and Municipal Authorities and The U.S. Department of Transportation. It should be noted that the vessel in question is a Public Vessel, therefore in addition to normal commercial practices, the Contractor must attest to its compliance with the Federal Acquisition Regulations Flow-Down Clauses.

The Contractor will be responsible for supplying, and having his crew wear PPE (Personal Protective Equipment) that will include but not be limited to the following: safety helmet, safety glasses, safety shoes, protective clothing and hearing protection. The Maritime Administration shall not be required to police contractors to comply with any of the fire, health, safety, labor or environmental rules, laws, regulations, or orders generally referred to herein and shall not establish or confirm any regulations or orders. The Maritime Administration does, 5 3/2/2015 however reserve the right to bring to the attention of the contractor issues related to apparent failure to comply with any such fire, health, safety, labor or environmental rules, laws, regulations, or orders generally referred to herein, and the contractor must take immediate action to correct, or respond to such issues as appropriate.

The safe, proper, and lawful handling, storage, removal and disposal of hazardous material and asbestos, as well as hazardous, regulated or special waste are the responsibility of the Contractor.

The Contractor is responsible to test material for asbestos and dispose of same, in accordance with (IAW) all applicable Federal, State, and Local Regulations. The Contractor must determine for itself whether work specified in this specification requires the removing, storage, handling, or disposal of hazardous material, special, regulated or hazardous waste and include the price in the proposal. The Contractor shall be considered the generator and shall provide the Surveyor (COR) all documentation pertaining to the sampling, analysis, and disposal of all wastes generated during this contract.

The initial Gas Free Certificate(s) for Hot Work Permit(s) must be issued by a Marine Chemist, and is the responsibility of the Contractor. Subsequent daily maintenance of the Gas Free Certificate(s) to support the Hot Work Permit(s) will be maintained by the Contractor’s Competent Person through the Chief Engineer or Chief Mate, provided pre-approval from the Marine Chemist. All confined spaces, tanks, vessels, strainers, etc., with limited natural ventilation are to be provided with forced ventilation prior to entry. Hot Work Permits will be issued for all operations requiring welding, burning or grinding. The Contractor is responsible to provide fire watches, as covered elsewhere in this specification to the contractors account.

The Contractor will be required to ensure that all potential energy sources have been locked out and tagged out by the ship’s force prior to the commencement of work. The Contractor is to coordinate this with the Chief Engineer.

Contractor shall furnish and maintain sufficient temporary lights to ensure the affected spaces are adequately lit providing a safe effective working environment.

All work pertaining to Phase 1 of these specifications is required to be accomplished at the current location of the vessel. The current location of the vessel is at the Texas A&M University @ Galveston, Maritime Academy, in Galveston, TX. The physical address of the campus is 200 Seawolf Parkway, Galveston, TX 77552. The contractor’s employees and sub-contractors shall have with them, at all times while working onboard the vessel, a government issued identification card (TWIC), or state issued driver’s license. The contractor shall follow all policies and procedures set forth by the University and Marad concerning safety and security. The contractor and his sub-contractors will be required to check in with crew personnel upon arriving and departing the vessel daily. The Contractor will notify the COR, Chief Engineer, and/or Master/PIC of the individual vessel of their intentions to attend. The contractor’s Service Technicians are to report to the Chief Engineer, without these notifications the Contractor will not be allowed on board.

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Contractor shall be aware of the ‘Safe Working Load’ of the Texas A&M University @ Galveston, Maritime Academy, Dock and Pier. In Accordance with Drawing C-1 (sheet 1 of 28), for Project No.

11-2664 “Dock Facility Layout” The following Design loads apply;

1. 300 pounds per square foot for Dock and Pier

2. 500 pounds per square foot for Heavy Crane Area.

a. Crane load to be limited to 20 tons @ 40Foot Radius.

b. Timber Mats 10”, thick 8.0’ by 5.0’ Minimum must be used under crane outriggers.

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DEFINITIONS:

The following terms shall have meanings as listed below throughout the General Conditions and the Specifications for activation, repairs, and renewals to the Training Ship “GENERAL RUDDER”;

• "ADMINISTRATIVE CONTRACTING OFFICER" - identifies the official authorized to perform any post award contractual actions assigned by the contracting officer.

• "ARTICLE" - means a separate lettered part of a work item of the Work Package.

Articles in different items may bear the same number; hence, to identify an article completely, the work item of which it is a part must be specified.

• “AS ORIGINAL” means a condition meeting the original system and manufacturer’s design.

• “AS APPROVED” or “TO THE APPROVAL” or “FOR APPROVAL” or “AS DIRECTED” or “AS

REQUIRED” are used without further qualification, indicating the decision of the MARAD Surveyor is required. Where an item is required to be submitted for approval, work shall not proceed until notification of approval is received. In the event the item is not approved, rationale will be provided and work shall not proceed until a satisfactory and mutually agreeable resolution has been resubmitted and approved.

• “CFE” and “CFM” identify Contractor Furnished Equipment and Material and are used interchangeably.

• "CHECKPOINT" - In a Work Item, the phrase “Checkpoint” establishes a point in the sequence of work at which time the COR shall be notified to observe a specific test or inspection. The COR will be notified no less than 24 hours prior to the starting of any test or inspection. If tests are scheduled for the weekend, COR must be notified no later than noon of the Thursday before.

• "CLIN" - Contract Line Item. An individually priced work item, within the specification package.

• "CONTRACT" - The agreement entered into between the Owner and the Contractor for the accomplishment of the work specified in the Specifications.

• "CONTRACTING OFFICER" - The person in charge of the contract.

• “CONTRACTOR” identifies the shipyard or topside repair company holding the prime contract for the work supplied in this Specification.

• "COR" - Contracting Officer's Representative managing the repair availability. This individual will be a MARAD employee.

• “DETACH” or “DISCONNECT” mean to disconnect all attachments to the unit to enable the unit to be moved. All attachment points shall be tagged, identified, blanked, and protected to facilitate reinstallation. Work items do not necessary identify interferences and the Contractor is responsible for the identification and resolution of interferences affecting a detachment and subsequent movement.

• "EQUIVALENT" ("OR EQUAL") Equipment - Where equipment is specified by manufacturer's name, make, and model number, the Contractor may request, in writing, equivalents to the COR for approval. The approval request must delineate

8 3/2/2015 the design and performance data on both the specified and recommended substitute pieces of equipment. Approval will be based on, but not be limited to the following criteria:

a. Data presented that demonstrates that it meets the specified performance requirements.

b. Possess appropriate Regulatory Body approval or other pertinent design standards where required.

c. Possess similar and functionally equivalent dimensions; weight; power; HVAC;

cooling water, or other required services; capacity; material; marine service characteristics; maintenance features and requirements, maintenance manpower requirements; time in service; suitability for marine service; population in commercial service; life cycle cost and maintenance cost; structure borne and airborne noise characteristics; vendor-furnished training, worldwide service and support; warranty provisions; spare parts availability and provisioning;

consumption and performance data; and compatibility with interrelated systems and arrangements.

d. Exceptions to these criteria will be considered if they are demonstrable to be superior to those specified and are to the advantage of the vessel's mission and the Government.

e. If approved, the Contractor shall take full contractual and technical responsibility from a cost and performance standpoint for installing the components, equipment, or systems and ensuring their compatibility with interrelated components, equipment, or systems.

• “GFE” or “GFM” identify Government Furnished Equipment and Material and are used interchangeably.

• “GOVERNMENT” or “MARAD” means the U. S. Government, including the U. S.

Maritime Administration or its authorized representative.

• “INSTALL” or “EXTEND” or “MODIFY” mean that the Contractor shall provide the piece of equipment, material or system to be installed and shall provide the materials, structural supports and labor to attach, connect and test the equipment or systems to effect a finished fully operational installation complete in all aspects.

a. When new material or equipment is not specified by type, the material or equipment shall be identical to the existing. When “install” is used with reference to GFE, all conditions of the above definition except the requirement to provide the specific piece of equipment are applicable.

b. Work items do not necessarily identify interferences and the Contractor is responsible for the identification and resolution of interferences affecting the installation by temporarily removing, reinstalling, or relocating interferences. The

9 3/2/2015

Contractor shall temporarily remove, permanently relocate, alter, and reroute all interferences, including but not limited to ductwork, piping, wire ways, fixtures, insulation, joiner linings, equipment, furniture, etc. to facilitate fully operational installations and modifications covered by this Specification. In the event that piping, ductwork, equipment, joiner linings, etc., must be temporarily removed to facilitate new or modified work, the Contractor shall subsequently reinstall same in an “as original” condition.

• “INTERFERENCE” means that a pipe system, ductwork, equipment, joiner bulkhead or lining, wire way, structural member, access opening, or other object(s), equipment, system, or components that must be removed and reinstalled, relocated, modified, or designed around to facilitate the repair, or installation of new or modified equipment or systems.

• “LABOR AND MATERIALS” means labor, material, plant facilities, supervision, services, equipment, and all other resources required to accomplish the specified work.

• “MANIFESTS” are the official shipping document forms originated and signed by the generators, transporters, and operators of the hazardous waste disposal facility as required by Federal, State, and Local Authorities.

• "MARAD" - Identifies the United States Department of Transportation, Maritime Administration.

• "MARAD Approval" indicated only that the general method of construction and detailing is satisfactory and will not relieve the Contractor of the responsibility of any error.

"MARAD COR" identifies the MARAD Contracting Officer's Technical Representative

• "MARAD Representative" identifies the Technical Representative of the Maritime Administration at the Contracting Facility.

• “MODIFY” means to provide materials, services, and labor to change or alter the item or system resulting in a finished and fully operational modified installation complete in all respects. The term “MODIFY” implicitly includes all requirements of “REMOVE AND

INSTALL”.

• “OFE” or “OFM” identify Government Furnished Equipment and Material and are used interchangeably with “GFE” or “GFM”.

• “OR EQUAL” means that components or equipment shall be equivalent in terms of performance, services required, compatibility with interrelated systems and arrangements and supportability over the service life of the components or equipment.

In the case of component or equipment substitution for those components or equipment noted on the Contract Guidance Drawings or Specification, the Contractor shall submit a written request delineating the design and the performance data on both the specified and substituted piece of equipment for MARAD Surveyor approval and if approved, the Contractor shall take full contractual and technical responsibility for ensuring installation of components or equipment, or both, and compatibility with interrelated systems.

• "OWNER" - The U.S. Department of Transportation, Maritime Administration

(MARAD).

10 3/2/2015

• "Provide" - To furnish and install all services, materials, equipment and systems to accomplish the specified requirements.

• “REFURBISH” means to detach, temporarily remove, disassemble, clean reassemble the unit, equipment, or system using new screws, bolts, gaskets, and replacement parts and to reinstall and test the unit, equipment, or system to demonstrate proper function to the manufacturer’s tolerances. The reinstalled refurbished unit, equipment, or system shall be fully operational and complete in all aspects.

• “REGULATORY BODY” or “REGULATORY BODY REQUIREMENTS” mean the American Bureau of Shipping or a Federal or International Regulatory Agency or an organization which is authorized by the agency to perform delegated regulatory functions on its own behalf.

• “REINSTALL” means that the Contractor shall provide all material and labor to install a piece of equipment, material or system after the equipment, material or system was temporarily removed, relocated, modified, or refurbished.

• “RELOCATE” means to provide all labor, material to detach the unit equipment, or system and to reinstall the same unit, equipment, or system at a new or modified location.

• “REMOVE” or “RIP OUT” means to provide all labor and materials to disconnect, detach, and transfer the unit, equipment, materials, and system in its entirety off the ship. All removed materials shall be disposed of in accordance with the MARAD Surveyor’s directions. Part of removal process is to blank openings, remove brackets, hangers, foundations, etc. and to restore all removed items including re-insulation and paint touch up to “as original” condition.

• “REMOVE AND REPLACE INTERFERENCES” shall be construed to mean that the Contractor shall provide all labor, material and equipment necessary to remove, modify if required, material and equipment that cause interference in the way of intended installation, or removal path of an equipment, and replace or reinstall in the “as original” condition. Individual Specification items do not necessarily identify interferences to be resolved. The Contractor shall be totally responsible in the performance of the Specification for the identification and resolution of interferences necessary to complete the work required by this Specification. All open ends left as a result of these removals shall be suitably protected to prevent any and all contaminants from entering the system or piece of equipment.

• “RENEW” mean to remove the existing unit, equipment, or systems, including all interferences and to install a new unit, equipment or system which is either identical to or equal to that which was removed; the installation shall include at a minimum all hook-up, supports, and adapters which are required to effect a fully operational installation complete in all respects.

• "REPAIR" - To fix the existing, thereby restoring it to its original capabilities.

• “RETAIN” - Means to keep and store in a safe environment (on or off the vessel) any material that is to be reused or turned in to the COR.

• “TAG OUT” means a procedure to both notify personnel that tagged-out equipment, components, or systems are either isolated or not in a normal operating condition, and

11 3/2/2015 is done as a means to prevent injury to personnel, improper operation, or damage to a tagged-out equipment, components or systems.

• “TEMPORARY REMOVAL” or “TEMPORARILY MOVE” means to provide all labor and materials to disconnect and remove the unit, equipment or system from its initial location and to reinstall the same unit, equipment, or system whether in the same location or elsewhere on the ship as described in the Specification.

• “UPGRADE” means to increase the capability of the item to the current state of practice at the time the work is accomplished.

• "WORK ITEM" or "ITEM" - Means a separately numbered part of the Contract Work Package describing a discrete portion of the work to be accomplished.

• "WORK PACKAGE" - Means the entire written portion of the contract including the contract provisions, and all work items.

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VESSEL PARTICULARS

Name: ................................................... T. S. GENERAL RUDDER (ex: USNS CONTENDER)

Type: .................................................... Twin screw diesel-electric - Training Vessel.

Owner: ................................................. United States Government (Maritime Administration)

Official Number: .................................. CG002248

USCG Certification: .............................. Public Nautical School Ship

Radio Call Sign: .................................... WTDL

ABS Classification ................................ A1-E, Ice Strengthened Class "C", AMS, ACCU

ABS I.D. No

IMO No

Builder: ................................................. Tacoma Boat Building Co., Tacoma WA.

Keel Laid: .............................................. 10 January 1983

Commissioned: .................................... 29 July 1984

Port of Registry: ................................... Norfolk, VA

Length Overall ...................................... 224' 00"

Beam: ................................................... 43' 00"

Design Draft: ........................................ 15' 01"

Vertical Clearance: ............................... 71' 00" (Air Draft)

Deadweight: ......................................... 2,250 tons

USCG Gross Tonnage: .......................... 1,914 tons

USCG Net Tonnage: ............................. 574 tons

Cruising Speed: .................................... 10 knots

Complement: ....................................... 65 Crew and Cadets

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Main Engines: ...................................... Four (4) Caterpillar D398TA; 970 HP

Main Generators: ................................ Four (4) Kato 600 KW, 600 VAC, 3 Phase

Propulsion Motors: .............................. Two (2) General Electric, 800HP, 750 VDC

Bow Thrusters: ..................................... Harbormaster 48" tunnel, 550 HP

Diesel Fuel Capacity: ............................ 228,615 gallons

Salt Water Ballast Capacity: ................ 146, 642 gallons

Fresh Water Capacity: ......................... 5,099 gallons

Radars: ................................................. 10-cm JRC, 3-cm JRC

Gyroscope: .......................................... Sperry Model: NAVIGAT X, MK1, Type 4914-CA, Global Position System: ....................... Furuno GP150

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Contents

PREAMBLE

DEFINITIONS:

VESSEL PARTICULARS

ITEM 01: SERVICES – PRE-TRAINING CRUISE REPAIRS

ITEM 02: HAZARDOUS WASTE MANAGEMENT

ITEM 03: GAS FREE CERTIFICATES

ITEM 04: HOUSEKEEPING & HABITABILITY

ITEM 05: FAST RESCUE BOAT SERVICING AND REPAIR

ITEM 06: FIRE FIGHTING, LIFESAVING AND SMOKE DETECTION SYSTEM ANNUAL TEST AND

SERVICING

ITEM 07: LIFERAFT ANNUAL SERVICING

ITEM 08: SSAS INSTALLATION, NAVIGATION AND COMMUNICATION EQUIPMENT ANNUAL TEST

AND CERTIFICATE RENEWAL

ITEM 09: BROW MODIFICATION

ITEM 10: INSULATION – CHILL WATER PUMPS - CHILLER – EXPANSION VALVE

ITEM 11: REPAIR SHIP’S SERVICE CRANE

ITEM 12: REPAIR GYRO-COMPASS REPEATERS – VARIOUS LOCATIONS

ITEM 13: SSAS 'SAT-D' MAST UNIT RENEWAL

ITEM 14: REMOTE CONTROLLED FIRE DAMPERS

ITEM 15: MODIFY BULKHEAD CABLE PENETRATIONS (EMER. GEN. ROOM)

ITEM 16: MODIFY BULKHEAD CABLE PENETRATIONS (LAUNDRY ROOM)

ITEM 17: MODIFY BULKHEAD CABLE PENETRATIONS (SEWAGE MACHINERY ROOM)

ITEM 18: RENEW GALLEY GREASE TRAP AND ASSOCIATED PIPING

ITEM 19: INSTALL SNEEZE GUARDS - OFFICER AND CREW’S MESS STEAM TABLES

ITEM 20: VALVES-SOLENOID - AC CHILLER THERMOSTATIC CONTROL

ITEM 21: CATERPILLAR MAIN DIESEL ENGINE #2 SMOKING – CATERPILLAR 398

ITEM 22: GALLEY VENT AND DUCT CLEANING, INSPECTION AND SERVICING

ITEM 23: INSTALL NEW FUEL OIL PURIFIER

ITEM 24: CONVERSION OF CREW LOUNGE TO STATEROOM/HOSPITAL WARD

ITEM 25: SEWAGE SYSTEM LIFT STATION- GRINDER PUMPS RENEWAL

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ITEM 26: SUPPLEMENTAL LABOR

ITEM 27: SUPPLEMENTAL MATERIAL

REFERENCES

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ITEM 01: SERVICES – PRE-TRAINING CRUISE REPAIRS

1.0 ABSTRACT

1.1 This item describes the requirements for providing services for the pre-cruise repair availability for the work that will be done at the vessel’s berth at Texas A&M University, Galveston, Texas.

2.0 REFERENCES/ENCLOSURES

2.1 None

3.0 ITEM LOCATION/DESCRIPTION

3.1 Texas A&M University, Galveston Texas

4.0 GOVERNMENT FURNISHED MATERIALS/EQUIPMENT/SERVICE

4.1 None

5.0 NOTES

5.1 Provisions for services shall be considered on a per diem basis, and the total cost for the entire availability shall be submitted as the bid price. In the case of an increase or decrease in the length of the Contract, the cost (or credit) for services shall be based on the per diem amount, figured by dividing the bid price by the length of Phase 1 (in days) as specified in the contractor’s proposal.

6.0 QUALITY ASSURANCE REQUIREMENTS

6.1 None additional.

7.0 STATEMENT OF WORK

7.1 Office: None required. Contractor will be allowed to utilize a space designated aboard the vessel if desired to conduct administrative work.

7.2 Shore Power: None required – shore power will be provided by Texas A&M University.

7.3 Compressed air: Provide 100 psi dry filtered compressed air at for their own purposed should it be required for accomplishment of Phase 1 repairs. Furnish, connect and disconnect all valves, fittings and hoses required. The ship’s air compressors shall not be used for any work or services.

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7.4 Fire protection: Will be furnished from the vessel’s fire main system. System to remain charged at all times at areas where hot work is being performed. This is to be coordinated with the ship’s crew. Connect and disconnect all valves, fittings and hoses required.

7.4.1 The vessel’s fire pumps will be used for any work.

7.4.2 Provide contractor furnished portable fire extinguishers in all work areas where repair work is being carried out and must be of the nature and quantity that they can extinguish all types of fires.

7.4.3 The vessel’s fire extinguishers shall not be considered to fulfill the requirements of 7.5; however, this does not prevent personnel from using them in case of a real emergency.

7.4.4 Fire watch is to be provided on a continuous basis at all areas where hot work is being performed

7.5 Lighting: Provide adequate temporary lighting in way of repairs, surveys and inspections throughout the vessel.

7.6 Garbage and debris removal: Remove all waste, dirt and debris detailed for removal in these specifications and resulting from the work from the ship on a daily basis. All areas involved in work or traversed by workers or equipment shall be left clean and in good order.

7.6.1 Provide trash receptacles throughout the vessel to prevent trash from being littered on the vessel. Receptacles shall be emptied on a daily basis, or when required.

7.6.2 Remove hazardous materials such as paint containers, oily refuse, etc. and dispose of in accordance with local, state and federal regulations.

7.6.3 The Contractor and Owner shall make a joint survey of the entire vessel approximately one week prior to delivery to determine final clean up prior to delivery.

7.7 Crane service: Crane service will be provided by the vessel’s crew to aft deck only within the capacity of the vessel’s crane. All lifts are to be coordinated in advance with the ship’s crew.

Should the contractor require crane service beyond this capacity or to other areas of the vessel to complete Phase 1 repairs – contractor to provide adequate crane service with qualified crane operators to accomplish any and all items within these specifications and any addenda thereto.

7.7.1 In addition to meeting the requirements of these specifications, the crane shall be of reach and capacity to meet the contractor’s needs however, dock loading cannot exceed allowable limits as follows:

300 pounds per square foot for Dock and Pier

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500 pounds per square foot for Heavy Crane Area.

Crane load limited to 20 tons @ 40Foot Radius.

Timber Mats 10”, thick 8.0’ by 5.0’ Min to be used under crane outriggers.

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ITEM 02: HAZARDOUS WASTE MANAGEMENT

1.0 ABSTRACT

1.1 This item describes the requirements for the Contractor to handle and/or remove any hazardous wastes generated during the performance of this Work Package.

2.0 REFERENCES/ENCLOSURES

2.1 Resource Conservation and Recovery Act (RCRA)

2.2 Applicable Hazardous Waste Manifest Form

2.3 Contractor Hazardous Waste Management Plan

3.0 ITEM LOCATION/DESCRIPTION

3.1 Throughout the vessel.

4.0 OWNER FURNISHED EQUIPMENT/MATERIAL/SERVICE

4.1 None.

5.0 STATEMENT OF WORK REQUIRED

5.1 For the purposes of this contract, any chemicals or other hazardous materials removed from the vessel for disposal or requiring clean-up shall be considered generated by the Contractor. Contractor shall make any necessary allowance for same in the quoted fixed price for each respective item(s), as well as any additional item(s) released as a result of change orders. All hazardous material manifests shall show the Contractor as the generator of any such hazardous material being manifested.

5.2 The Contractor shall provide all Safety Data Sheets (SDS) as required for products needed to carry out specified items. Safety Data Sheets are to be made available for inspection by interested parties upon request and one (1) clear copy of each shall be submitted by the Contractor to the MARAD representative at the conclusion of the repair period.

5.3 Identify hazardous waste by methods described in section 5.8 below. Submit a Hazardous Waste removal report to the MARAD representative no later than twenty-four (24) hours prior to the removal of hazardous waste. As a minimum, the report shall include the following:

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5.3.1 Type of hazardous waste, including sufficient documentation to certify its Status as a hazardous waste.

5.3.2 Quantity of hazardous waste to be removed under this report.

5.3.3 Identification of subcontractors or shipyard departments responsible for removal, transportation, and disposal of the hazardous waste covered under this report.

5.4 Remove, handle, store, transport and dispose of all hazardous waste identified in accordance with all applicable federal, state, and local laws, codes, ordinances and regulations and in accordance with reference 2.3.

5.4.1 Ensure that only haulers registered to perform such transportation with cognizant Federal, State, and Local Agencies accomplish transportation of hazardous waste.

5.4.2 Transport hazardous waste to a site permitted by cognizant Federal, State, and Local Agencies to accept the identified waste.

5.5 Submit a final hazardous waste report and completed disposal manifest no later than five (5) days after contract completion. The report shall include a summary of the quantity of hazardous waste removed from the vessel during performance of the contract, including breakdown by type and generator assignment. The Contractor shall provide an assignment of his performance with regards to the shipyard's Hazardous Waste Management Plan.

5.6 The Contractor shall be required to submit a Hazardous Waste Management Plan within one (1) week after the award of the contract.

5.6.1 Identify key shipyard personnel and subcontractors associated with removal, handling, and disposal of hazardous wastes. This should include personnel associated with employee training, hazardous waste identification, and manifest documentation and personnel and subcontractors responsible for removing, storing, transporting, recycling, reclaiming, or otherwise disposing of hazardous waste. All permits or other applicable credentials associated with safe and proper disposal of hazardous waste should be included. If a hazardous waste subcontractor is changed for any reason, the Hazardous Waste Management Plan must be amended prior to the commencement of work on the vessel by the new subcontractor.

5.6.2 Identify all local, state, and federal agencies associated with the disposal of hazardous waste.

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5.6.3 Outline procedures used by the facility to accomplish removals, handling, segregation, storage, and disposal of hazardous wastes in accordance with local, state, and federal requirements.

5.6.4 Describe all steps to be taken to reduce the volume and toxicity of hazardous waste generated during the performance of this contract.

5.7 Nothing contained in this work item shall relieve the Contractor from complying with applicable Federal, State and Local Laws, Codes, Ordinances and Regulations, including the obtaining of licenses and permits in connection with hazardous waste handling and disposal in the performance of this contract.

5.8 Material is to be determined to be hazardous by Chemical Analysis, reference to the Applicable Material Safety Data Sheet (MSDS), and / or Application of inherent knowledge of the hazardous characteristics of the waste in light of the materials or the process used.

6.0 Notes: None

7.0 Deliverables:

7.1 The contractor shall provide the MSDS at the conclusion of repair period.

7.2 The contractor shall provide the Hazardous Waste report no later than 24 hours prior to waste removal.

7.3 The contractor shall provide a copy of…