RFQ.pdf

FEDERAL HIGHWAY ADMINISTRATION

FORT LEE A-GATE ROUNDABOUT

PROJECT NO. VA-AD-AD JPR(1)

DESIGN-BUILD (D-B) SOLICITATION

REQUEST FOR QUALIFICATIONS (RFQ)

DTFH71-10-R-00002

Project Description: The Fort Lee Adams Avenue (“A” Gate Roundabout) is located on the east side of the Fort Lee Garrison in Prince George County, Virginia. The proposed roundabout will realign Jefferson Park Road, Allin Road, Bull Hill Road and Adams Avenue to an intersection with the roundabout to be located on Adams Avenue near the “A” Gate entrance to the Fort. The base contract for the project includes, but is not limited to, the design and construction of:

(a) A one lane roundabout;

(b) realignment of Jefferson Park Road, Allin Road, Bull Hill Road, and Adams Avenue to intersect with the roundabout;

(c) a pedestrian sidewalk located on the east side of relocated Jefferson Park and Allin

Roads, and the roundabout;

(d) driveway access to properties from the relocated roadways;

(e) obliteration and re-establishment of turf within removed extraneous pavements; and

(f) removal, resetting, and placement of matching security fence along Fort Lee property outside the limits of realignment;

(g) storm water management facilities; and

(h) utilities relocation and coordination, design and construction.

The proposed project limits are within existing VDOT right-of-way, proposed right-of-way that will be acquired by VDOT, and land currently owned by the United States Government. A portion of the project right-of-way and construction limits are within the site of a former graveyard, which has recently undergone a ground penetration radar assessment for existing grave sites as a condition of the NEPA Environmental process by the Eastern Federal Lands Highway Division (EFLHD) of the Federal Highway Administration (FHWA). All grave sites are to be protected by construction fencing placed outside of identified grave sites, and placed off limits to any construction activity. Any realignments and construction of roadway adjacent to the limits of identified grave sites must remain within the existing VDOT roadway prism. No disturbance beyond the existing prism (pavement, shoulder, and roadway fill) will be allowed where adjacent to grave sites.

The design and construction cost for this project is estimated to be approximately $3,000,000.

This project is “Subject to Availability of Funds”.

Design-Build Scope of Work (SOW): The work is anticipated to include, among other things:

(a) design (b) utility relocations, adjustments and coordination; (c) water quality permit acquisition; (d) roadway construction; (e) demolition of existing structures; (f) quality assurance and quality control for design and construction; (h) temporary roadway pavements for access to the Fort; (i) placement of permanent security fence beyond the relocated roadway, prior to security fence removal for construction; and (j) overall project management. Brief descriptions of the anticipated work are set forth below. The detailed scope of work to be undertaken by the successful Offeror under the design-build contract for this Project will be identified in the RFP.

The SOW will also include, but is not limited to, the following:

Design Work:

• Supplemental field survey and mapping, deed research and property boundary location

• Utility as-built investigation and verification, and including utility mapping and location for design

• Utility relocation coordination with all utility companies

• All in-plan utility relocation plans

• Utility test pits for horizontal and vertical location

• A geotechnical investigation and evaluation for design of roadway embankments, cut and fill slope, and design of pavements

• Pavement design

• Community involvement and coordination

• Roadway realignment and roundabout design

• Maintenance of traffic design

• Pavement marking and signing design

• Landscaping design

• Hydraulic and Hydrologic analysis and design for culverts, inlets, pipes, ditches, etc.

• SWM design

• Soil erosion and sediment control design

• Traffic analysis for roundabout design

• Driveway access design and design for obliteration and recovery of extraneous pavements

• Security fence design and relocation outside the limits of construction within the Fort

• Traffic Management Plan

• Sidewalk design

• Development of Right-of-Way and Permanent and Temporary Easement Plans and Plats

• All construction documents and Right-of-Way plans designed in accordance with, but not limited to, AASHTO and VDOT Design Manuals, Road and Bridge Standards, and VDOT Road and Bridge Specifications

• Coordination with Fort Lee’s DPW-Environmental Management Office to ensure all project designs is compatible with applicable Fort Lee Environmental Special Conditions.

Construction Work:

• Milling and resurfacing of existing roadways

• Installation and maintenance of temporary traffic control devices

• Construction of new roadways with pavement markings, signing, and sidewalk

• Construction of a roundabout with curb island dividers, interior paved island, and pedestrian access crossing in accordance with ADA requirements

• Construction of drainage appurtenances and storm water management facilities

• Turf establishment and any required installation of landscaping

• Installation of temporary and permanent erosion and sediment control measures

• Removal of existing pavements for roadways, and obliteration and turf re-establishment of extraneous pavement areas after roadway construction

• Construction of temporary pavements for access to the Fort and for maintaining public traffic

• Removal of existing security fencing and placement of temporary and permanent security fencing, matching existing

• Obtaining all permits for construction, obtaining compensatory mitigation, and implementing permit requirements including erosion and sediment control measures

• Utility relocation coordination with utility companies and installation of all in-plan utilities

• Installation of sheeting, shoring, and other temporary safety protection devices for any required deep excavations or fills

• Coordination with projects within the Fort

• Coordination with affected property owners, the Army, VDOT, EFLHD and Prince

George County

• Development of as-built plans for VDOT, ARMY, and EFLHD; including survey, following construction

• Acquisition of VDOT Land Use Permits necessary for project construction

• Coordination with Fort Lee’s DPW-Environmental Management Office to ensure all project designs is compatible with applicable Fort Lee Environmental Special Conditions.

• Notification and coordination with Fort Lee’s DPW and Environmental Management

Office on UXO recognition and procedures to follow if UXO’s are found.

• Notification and coordination with Fort Lee’s DPW-Environmental Management Office for handling and mitigation of hazardous spills.

Supplemental Work: Design-Build (D-B) firms/teams are expected to provide qualified and experienced staff to:

• develop appropriate pre-construction or construction protocols as designated by state, federal and local regulations/guidelines, including but not limited to: a Work Plan, Accident Prevention Plan, and Health and Safety Plan;

Procurement Overview of the Project: In accordance with Public Law 104-106 (41 U.S.C.

253m, the EFLHD is conducting a "two phased" D-B selection process for the Army. Under this Notice, the EFLHD is soliciting D-B firms/teams to participate in Phase One – Qualifications Based Selection – of this "two phased" D-B selection process.

A selection committee will review and evaluate the Statement of Qualifications (SOQ) submitted by all responsive D-B firms/teams (Offerors). The selection committee will select a minimum of three (3) of the most highly qualified Offerors to participate in Phase Two of this D-B selection process based on the established RFQ evaluation criteria. During Phase Two, those Offerors short-listed will be sent a Request for Proposal (RFP), which will outline the remainder of the selection process requirements. The RFP will contain the requirements necessary for the short-listed Offerors to submit both a Technical Proposal and a Price Proposal during Phase Two.

Those Offerors will be required to provide the necessary information to the EFLHD within 50 calendar days after receiving the RFP. A site visit/pre-proposal meeting will be held within the first 21 calendar days of this Phase Two period to provide additional information. It is anticipated that a stipend will be awarded to each Phase Two Offeror who provides a responsive, but unsuccessful proposal. A copy of the draft RFP will be available on or about November 15, 2010 to all interested Offerors during Phase One. The Draft RFP will be available at www.fbo.gov under the solicitation number DTFH71-11-R-00002.

After receipt of the Phase Two Technical and Price Proposals, an Evaluation Board will conduct a "best value" analysis, and submit their recommendations to the Selection Official for approval.

Award of one Firm Fixed Price contract is anticipated by approximately April 1, 2011, with Notice to Proceed issued approximately June 1, 2011. Construction is to be completed by December 1, 2012.

It is not the intent of EFLHD to receive project specific design or engineering recommendations as part of this Phase One selection process. Offerors should limit their SOQs to the information required by this Notice, and other information that may be relevant to the qualifications and experience of the Offeror. No reimbursement will be made for any expenses associated with the preparation of Phase One SOQs.

Evaluation and Weighting Criteria: All Offerors responding during Phase One will be evaluated using the following criteria and weightings:

Part 1. Contract-Specific Qualifications

A. Contract Information

B. Point of Contact - Identify the official representative and point of contact for the Offeror relative to this RFQ and the SOQ. Identify such representative’s title, address, phone and fax numbers, and e-mail addresses, and be signed by an authorized representative of Offeror’s organization. If the Offeror is not yet a legal entity or is a joint venture, all major participants or joint venture members shall sign the letter.

C. Proposed Team (Maximum Score = 35) - The Government will review and evaluate the information about each Offerors' past performance in the design and construction of roadway projects based on the Offeror's record and reputation for satisfactorily completing projects similar in size and scope. As a minimum, include the following:

• If the Offeror is a limited liability company, joint venture or any form of partnership, provide complete copies of the organizational documents that allow, or would allow by the time of contract award, the Offeror to do business in the Commonwealth of Virginia.

• Evidence that the lead contractor is prequalified with VDOT or proof that the

Letter Requesting Prequalification has been submitted to VDOT for consideration. Include evidence that the lead designer is registered with the Commonwealth of Virginia State Corporation Commission and one of the Chief Officer’s is licensed in the Commonwealth of Virginia.

• A letter from a surety or insurance company (with a Best’s Financial Strength Rating of A minus and Financial Size Category VIII or better by A.M. Best Co.)

http://www.fbo.gov/� stating that the Offeror is capable of obtaining a performance and payment bond based on the current estimated contract value referenced in Section 2.1, which bonds will cover the Project and any warranty periods. The letter of surety shall clearly state the rating categorization noted above and reference the estimated contract value as identified in Section 2.1, in a manner similar to the notation provided below:

“As surety for [the above named Contractor], [XYZ Company] with A.M.

Best Financial Strength Rating [rating] and Financial Size Category [Size Category] is capable of obtaining 100% Performance Bond and 100% Labor and Materials Payment Bond in the amount of the anticipated cost of construction, and said bonds will cover the Project and any warranty periods on behalf of the Contractor, in the event that such firm be the successful bidder and enter into a contract for this project.”

D. Organization Chart of Proposed Team (This section will be used to further evaluate Part I.C.) Provide an organizational chart showing the flow of “chain of command” with lines identifying the participants who are responsible for major functions to be performed and their reporting relationships in submitting the SOQ, managing, designing and constructing the Project. If the Offeror intends to use a specific subconsultant or major subcontractor, then it shall identify such entity by name in the organizational chart provided, however, that the obligation to keep Team intact, shall apply for such identified parties. This chart should provide the following:

The functional structure of Offeror’s project team down to the design discipline leader and construction superintendent level identified by name. Ensure positions/personnel are color coded in accordance with the organization with which they are associated. Key Personnel as identified in RFQ shall be identified through the use of symbol identified in a legend within the organizational chart.

If a corporate officer is listed among the Key Personnel, provide a brief description of how and where he/she plans to perform project duties, including number of hours per week dedicated to this project in their role as Key Personnel, while also fulfilling corporate obligations.

Identification of design subconsultants, specialty subconsultants and major subcontractors.

E. Resumes of Key Personnel Proposed for this Contract (Maximum Score = 35) – The Government will review and evaluate each Offeror's personnel and highway design experience, including technical and geographical similarities between the Offeror's design experience and the work described in this solicitation.

Submit documentation for each key design personnel to be involved in the design and construction of the project, indicating their specific experience within the past five (5) years performing technically the same or similar highway, geotechnical work, hydrology/hydraulics and erosion control, permitting, utility coordination, project management, construction and QA/QC work for EFLHD, VDOT and/or similar DOT.

As a minimum, include documentation for the following key personnel each having the required experience performing technically the same or similar work in Virginia and/or bordering states:

• Design-Build Project Manager - The Contractor’s principal point of contact for all activities throughout the entire design-build process. This individual shall have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work.

• Designer of Record - The Contractor’s single point of responsibility for all design procedures and decisions. This individual shall be a registered, licensed, Professional Engineer in the Commonwealth of Virginia and have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work.

• Quality Assurance Manager (QAM)- The Contractor’s designee responsible for providing Quality Assurance and Quality Control of the work, and ensuring conformance with the Contract documents. The QAM is responsible for 100% review and oversight of all QC activities. This individual shall be a registered, licensed, Professional Engineer in the Commonwealth of Virginia having a minimum of ten (10) years supervisory experience in roadway design or ten (10) years supervisory experience in inspection or materials testing on highway transportation construction projects or a combination thereof.

• Permitting and Utility Coordinator – The Contractor’s single point of contact for coordinating with permitting agencies and utilities. The Contractor may separate the permitting and utility coordinator responsibilities by assigning a permit coordinator separate from the utilities coordinator. This individual shall have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work.

• Superintendent – The Contractor’s authorized representative in charge of the construction work. This individual shall have a minimum of two (2) years experience within the past five (5) years performing technically the same or similar work.

Obligation to keep team intact:

In connection with the services covered by this procurement process, any in-house personnel, subcontractors, and outside associates or consultants will be limited to the individuals or firms that are specifically identified during the RFQ submittal process. The contractor shall obtain the Contracting Officer’s written consent before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants.

F. Example Projects (This section will be used to further evaluate Part I.C.) - Submit documentation that shows direct experience of the Offeror, joint venture partners, Offerors related by an ownership agreement, and/or experience of subcontractors that the Offeror proposes to utilize in the execution of this D-B project. Identify any projects where the lead contractor and the lead designer have worked together, on the same project, in a Design-Build relationship. The lead design firm and lead construction contractor shall each list at least three (3), but no more than five (5), relevant roadway projects, including any D-B projects, performed in the past five (5) years. The lead construction contractor's projects shall be those with a contract value of greater than $3,000,000. If any D-B project is provided as a reference that was not performed together by the lead design firm and lead construction contractor, then the Offeror shall identify the design professional or construction entity with whom it contracted for each such project.

Submit documentation that shows evidence of performance with past and present customers; past and present subcontractors; Federal, State, and local government agencies; and/or consumer protection organizations will be considered. Include names, titles, and phone numbers for all references submitted.

G. Key Personnel Participating in Example Projects (This section will be used to further evaluate Part I.E.)

H. Additional Information i.Quality Control Plan (Maximum Score =15) - The Government will review and evaluate each Offerors' quality control plan to assess if it meets the requirements of VDOT’s Minimum Quality Control & Quality Assurance Requirements for Design Build and PPTA Projects dated August 2008, or latest edition.

Submit a description of the system to be used to manage the design and construction schedule, and the management system to control cost and quality of materials. Describe how the systems will be updated and monitored. Explain how the Offeror will provide quality assurance (“QA”) and quality control (“QC”) for both the design and construction elements of the project, including the names of QC managers, the names of independent testing laboratories, and the number of personnel at various certification levels planned for the Project. Describe how the QA/QC organization will operate, including how it will interface with the Offeror's organization, EFLHD and VDOT. The Offeror should demonstrate how QA and QC functions will be performed independently to maintain the integrity of the QA/QC process.

Submit evidence of construction performance within the past five (5) years, indicating that quality work was completed on-schedule and within budget.

Include any statements as to the Offeror's integrity, reasonable and cooperative conduct, and commitment to QA/QC and customer satisfaction. Submit a minimum of two (2) references.

ii.Legal and Financial Condition (Total Maximum Score = 5). The Government will review and evaluate each Offerors' financial condition to perform the design and construction of the project.

Submit the most recent audit report performed by the Defense Contract Audit Agency, or similar audit, reflecting the Offeror's rates and detailing the makeup of cost pools from which the rates are derived. Include audits for all joint venture partners and architect-engineering firm subcontractors. Include a Dun and Bradstreet Comprehensive Report, or a similar report, prepared by an independent business reporting agency that provides a company profile to include the number of employees; a debt to asset ratio; payment history; a credit evaluation/rating and a comparison of this rating to other firms in the same industry; and a history of the Offeror's ownership.

Describe any project that the lead contractor or lead designer were involved in within the past five (5) years that resulted in: (a) the assessment of liquidated damages against one of such parties; (b) claims being submitted by or against one of such parties that involve the project owner; (c) one such parties having received a notice to cure a default due to the party’s non-performance or poor performance of the underlying contract; or (d) one of such parties being terminated for cause. For any such situation, explain the circumstances and identify the project owner’s representative and his/her current telephone number.

Disclose any outstanding litigation that could materially and adversely affect the financial condition of the lead contractor and/or the lead designer.

iii.Project Understanding and Approach (Maximum Score = 10). The Government will review and evaluate each Offerors' understanding of tasks involved and approach to managing, designing, and constructing the project.

Submit a general description of the tasks involved in the project and the approach the Offeror will take for design and construction administration, including the involvement of the design members of the Offeror's team during construction.

Identify potential risk factors, special issues or problems that are likely to be encountered and explain the approach to mitigate those risks, issues or problems.

Include discussion on how the Offeror intends to maximize the benefits of the D- B process.

Describe the means and methods by which Offeror will plan and control the scheduling of work to meet the contractual completion date(s), including any plans which address the possibility of early completion.

Part II. General Qualifications (This section will be used to further evaluate Part I.C.)

Phase One Submittals: Interested Offerors may use the Standard Form (SF) 330 U.S.

Government Architect-Engineer Qualifications, as the basis for their SOQ. SF 330’s are available on the U.S. General Services Administration website at: http://www.gsa.gov/forms/.

Although SF 330s are formatted for Architect-Engineer and Related Services, the construction elements of the Offeror's SOQ may also be included on the SF 330. Alternate forms and formats may be submitted, provided that the applicable information from the SF 330 is included. The Phase One SOQ shall be bound and tabbed with the major headings.

Each Offeror must provide original (clearly marked) and eight (8) copies of the completed SOQ.

In addition, provide one (1) CD-ROM containing the completed SOQ in PDF format. The SOQ should contain no more than forty (40) pages typed on one side only. The SOQ shall be written on 8.5" x 11" paper. If dividers are used and contain project-specific information they will be counted as pages. All SOQs shall be written using the Times New Roman font, regular with a size of 12-points. The SOQ should address each of the rating categories in the same order as listed above.

Submit one (1) copy of the documents supporting the Contractor’s Financial Condition (Evaluation Criteria 4) with the Prime Construction Contractor and Prime Architecture and Engineering Firm’s Data Universal Numbering System (DUNS) number in the cover letter to the address below no later than December 1, 2010. The Financial Condition documents will not be included in the forty (40) page count.

Send all information to the following address:

Federal Highway Administration Eastern Federal Lands Highway Division 21400 Ridgetop Circle Sterling, VA 20166 Attn: Peggy Schaad (Fax and email submissions will not be accepted.)

Copies of the Draft RFP will be available around November 15, 2010. All interested Offerors are strongly encouraged to review the Draft RFP. Questions concerning this solicitation may be directed to Peggy Schaad at 571-434-1596, e-mail to: EFLHD.contracts@dot.gov, or in her absence, to Mr. Robert Morris at 703-404-6302. All Phase One SOQs must be received no later than 2:00 p.m. local time on Tuesday, December 7, 2010 in order to be considered for further evaluation.

http://www.gsa.gov/forms/� mailto:EFLHD.contracts@dot.gov�