Draft RFP VA-AD-AD-JPR(1).pdf

ROUNDABOUT LOCATED ON THE EAST SIDE

OF THE FORT LEE GARRISON

DTFH71-11-R-00002

PROJECT NO. VA-AD-AD JPR(1)

DRAFT REQUEST FOR PROPOSAL

DRAFT

TABLE OF CONTENTS

i

Solicitation/Contract Form (SF-1442)………………………………………... 1 through 2

I. INSTRUCTIONS TO OFFERORS

A. General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1A-1 B. Procurement Process. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1B-1 C. Proposal Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1C-1 D. Government Furnished Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 1D-1

II. CONTRACT TERMS AND CONTITIONS

H. Special Terms and Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-H-1 I. Contract Clauses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-I-1

III. WAGE DETERMINATION

J. Minimum Wage Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-J-1

IV. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS.

K. Representations and Certifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-K-1 L. Instructions, Conditions, And Notices To Offerors Or Respondents. . . 4-L-1

V. DIVISION I - SPECIAL CONTRACT REQUIREMENTS

A. General Requirements. . . . . . . . . . . . . . . . . . . . . . . . . 5A-1 Section 101. Terms, Format, and Definitions . . . . . . . . . . . . . . . . . 5A-3 Section 102. Bid, Award, and Execution of Contract . . . . . . . . . . . 5A-14 Section 103. Scope of Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5A-17 Section 104. Control of Work . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5A-18 Section 105. Control of Materials . . . . . . . . . . . . . . . . . . . . . . . . . . 5A-20 Section 106. Acceptance of Work . . . . . . . . . . . . . . . . . . . . . . . . . 5A-22 Section 107. Legal Relations and Responsibility to the Public. . . . 5A-33 Section 108. Prosecution and Progress . . . . . . . . . . . . . . . . . . . . . 5A-42 Section 109. Measurement and Payment . . . . . . . . . . . . . . . . . . . . . 5A-46 B. Design Criteria. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5B-1 Section 111. Roadway and Bridge Design . . . . . . . . . . . . . . . . . . . 5B-2 C. Submittals and Reviews. . . . . . . . . . . . . . . . . . . . . . . . . 5C-1 Section 121. Design Submittals and Reviews . . . . . . . . . . . . . . . . . 5C-2 D. Project Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . 5D-1 Section 150. Division Project Requirements . . . . . . . . . . . . . . . . . .5D-2 Section 151. Mobilization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5D-7 Section 152. Construction Survey and Staking . . . . . . . . . . . . . . . . 5D-8 Section 153. Design and Construction Quality Assurance and Quality Control . . . . . . . . . . . . . . . . . . . . ..5D-14 Section 154. Contractor Sampling and Testing . . . . . . . . . . . . . . . . 5D-18 Section 155. Schedules for Design Construction . . . . . . . . . . . . . . 5D-20 Section 156. Public Traffic . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5D-34 Section 159. Facilities and Services . . . . . . . . . . . . . . . . . . . . . . . . 5D-39

�0� 1 #""""�

��������0���$��$�������� ���2� ���$��3����������������������������������.4�5�6��� ��������#�����7���/� �������������������6��� ����6����� ��������%�����8�( ����0���$��$�����������7���� ���-���������+��9�#���8���� ��������#���8�2���� �������������7�������7� �����������������������������������������4�5�6�������������������������

��������'���������6��������������

�����./��0123#4203�5.#66�$/781�9/3:03;#14/��

#=#3>? 10284/�20�9304//>������./�9/3:03;#14/�9/380>�85� ;#1>#203@� 1/7028#$6/���&�//�------------------------------------------------�'

#���/#6/>�0::/35�81�038781#6�#1>

85�102�3/AB83/>�85?�$���1�0::/3�7B#3#12//�������

4���66�0::/35�#3/�5B$C/42�20�2./�&�'�=03D�3/AB83/;/125?�#1>�&�'�02./3�930E858015�#1>�46#B5/5�81403903#2/>�81�2./�5068482#2801�81�:B66�2/(2�03�$@�3/:/3/14/�������

:�2.85�85�#�5/#6/>�$8>�5068482#2801?�0::/35�=866�$/�9B$6846@�09/1/>�#2�2.#2�28;/����/#6/>�/1E/609/5�4012#81817�0::/35�5.#66�$/�

;#3D/>�20�5.0=�2./�0::/303F5�1#;/�#1>�#>>3/55?�2./�5068482#2801�1B;$/3?�#1>�2./�>#2/�#1>�28;/�0::/35�#3/�>B/�

>�� ::/35�930E8>817�6/55�2.#1

� "� � :��4#6/1>#3�>#@5�#1>�40;96/2/�82�=82.81�---------------- ---------------- 4#6/1>#3�>#@5�#:2/3�3/4/8E817

"�; 1;�"

�������)G)�G���G ���

4098/5�20�9/3:03;�2./�=03D�3/AB83/>�#3/�>B/�#2�2./�96#4/�59/48:8/>�81�

2/;���$@�------------- �------------------- �$� ���604#6�28;/

4#6/1>#3�>#@5�:03��0E/31;/12�#44/92#14/�#:2/3�2./�>#2/�0::/35�#3/�>B/�=866�102�$/�40158>/3/>�#1>�=866�$/�3/C/42/>�������-----------------�

�"������&�/E���G��' �3/5438$/>�$@����

�'�� �� �G�&>'

�����./�0::/303�#73//5�20�9/3:03;�2./�=03D�3/AB83/>�#2�2./�9384/5�59/48:8/>�$/60=�81�523842�#4403>#14/�=82.�2./�2/3;5�0:�2.85�5068482#2801?�8:�2.85�0::/3�85�#44/92/>

$@�2./��0E/31;/12�81�=382817�=82.81�--------------------�4#6/1>#3�>#@5�#:2/3�2./�>#2/�0::/35�#3/�>B/����������

�����./�0::/303�#73//5�20�:B3185.�#1@�3/AB83/>�9/3:03;#14/�#1>�9#@;/12�$01>5�

0��#������ ��2�

������� �)4��

3�2���%����

����������3 4��� '5 '6 �--����7��

3�2���%���

������� )4������ �$���� �� �4������

����2�� #��0 ��2�����

�)��������� )�&4' ������������ &4'

�"������&��*���G��'����, 1A-1

PART 1. INSTRUCTIONS TO OFFERORS

SUBPART 1.A GENERAL INFORMATION

1.A.1 General

This Request for Proposals (RFP) is issued by the Federal Highway Administration, Eastern Federal Lands Highway Division (EFLHD) to solicit competitive proposals for a design/build contract for the Fort Lee Adams Avenue (“A”Gate) Roundabout, consisting of the realignment of Jefferson Park Road, Allin Road, Bull Hill Road, and Adams Avenue to intersect as a roundabout at the “A” Gate entrance to Fort Lee, Prince George County, Virginia. This RFP is issued as a design/build selection process. Those Offerors selected are invited to submit Proposals to design and build the Project according to the requirements and procedures contained in this RFP. Selected Offerors are those firms/teams who were notified in writing by EFLHD inviting them to participate in the selection process.

The Offerors invited to submit proposals are as follows:

1.

2.

3.

1.A.2 Description of Project

The Fort Lee A-Gate Roundabout is located in Prince George County, Virginia, at t he Adams Avenue “A” Gate entrance at the east side of the Fort, located approximately 1 mile north along Allin Road from Courthouse Road (Route 106) and approximately 2 ½ miles south along Jefferson Park Road from Oaklawn Rd (Route 36).

Locate a roundabout east of the “A” Gate entrance to the Fort on Army property within the existing intersection area formed by Jefferson Park Road, Allin Road, and Adams Avenue as shown on EFLHD’s concept design plans.

Design and construct a one lane roundabout capable of providing safe turning movements for a WB- 50 design vehicle entering, maneuvering within, and exiting the roundabout. Provide a separate right turn lane from Jefferson Park Road onto Adams Avenue. All realignments are to be constructed with two-lane, two-way traffic entering and exiting the roundabout. Provide driveway connections to all properties fronting Jefferson Park Road, Allin Road, and Bull Hill Road affected by the realignment.

Obliterate ex traneous pa vements by removal, regrading and r estoring with t opsoil a nd t urf establishment. Construct a parallel sidewalk running along the north and east sides of relocated Allin and Jefferson Park Road, and the roundabout. Provide pedestrian curb cuts and splitter aisles for each leg of the roundabout at each approach with no connecting sidewalks. Provide a traversable truck apron and curb for the roundabout, and a landscaped center aisle.

Design a nd c onstruct a ny r equired storm w ater ma nagement f acilities to meet current VDOT standards.

Design and construct a relocated security fence for the Fort outside the limits of the realigned Bull Hill Road. Construction of the security fence must occur prior to any work on the Bull Hill Road

1A-2 and other work within the Fort’s fenced off area. Provide fencing that meets the requirements of ACOE/FE6 Chain-Link Security Fence Details on sheet 03 and 08 of STD 872-90-00 and sheet C- 500/501 Cantonment Fencing AT/FP Fort Lee, VA Security Fence Detail 01/12/04.

The design and construction cost for award is e xpected t o e xceed $3,000,000. T his pr oject i s “Subject to Availability of Funds”.

1.A.3 Definitions

FAR Clause 52.202-1 and Subsection 101.04, Definitions, is supplemented as follows:

Amendment -- Written or graphic instructions issued which correct or change the RFP or the contract documents.

Bid -- Response to the solicitation that, if accepted, would bind the Offeror to perform the resultant contract.

Offer -- Same as Bid.

Proposal -- Same as Bid.

Request for Proposal -- The document prepared by the Government specifying and describing the Government’s objectives and the procedures to be followed in preparing and submitting of a proposal and awarding a contract.

Solicitation -- Same as Request for Proposal.

1.A.4 Description of Work Responsibilities

Contractor Responsibilities -- The Contractor shall be responsible for all work as described in these RFP doc uments. T he s cope of w ork i ncludes: design; construction; maintenance dur ing construction; project management; project scheduling; quality control/quality assurance for design and construction; materials sampling and testing; obtaining permits (see Section 107); coordination and design assistance with right-of-way acquisition, utilities and construction easements; removal, clean up, and disposal of hazardous and/or contaminated material; utility relocations, adjustments and c oordination; public i nvolvement; a nd c oordination w ith ot her governmental a gencies and entities including federal, state, and local governments.

The Contractor’s Design Field Representative must be on-site during construction to ensure that the approved design is what is represented by construction in the field.

EFLHD R esponsibilities -- EFLHD i s t he r epresentative f or t he ow ner, w hich i s the Virginia Department of Transportation (VDOT). EFLHD will perform management, design, and construction oversight activities of the Contractor’s operations and end products to satisfy the Government that the Contractor meets the contract requirements. Included in the oversight activities will be design reviews, c onstruction a cceptance, i ndependent ve rification t esting a ctivities, a nd oversight of maintenance of traffic and environmental compliance as outlined in this RFP.

VDOT Responsibilities -- The VDOT will provide input to EFLHD to assure that the project design and construction is in accordance with applicable VDOT and AASHTO specifications, standards, 1A-3 and guidelines for this project including: review of design submittals, and review and approval of VDOT issued permits for work within VDOT right-of-way. VDOT will also be responsible for land acquisition f or r ight-of-way and permanent eas ements i dentified in the R FP. VDOT wi ll a lso perform QA plant testing of pipe for c ulverts, s torm dr ains a nd unde rdrains, pr ecast c oncrete structures, bituminous concrete, aggregate (dense and open graded) and poured cement concrete.

This QA testing will require VDOT/EFLHD coordination.

Army Responsibilities -- The Army will provide input to EFLHD to ensure that the project design and construction conforms to the basic character and need of the area including review of design submittals, and review and approval of Army issued permits. The Army shall provide qualified UXO Technicians as defined in Department of Defense Explosive Safety Board (DDESB) Technical Paper 18 to perform MEC/anomaly avoidance during the execution of this work.

1.A.5 Procurement Schedule

The following preliminary milestone dates have been identified. This schedule is subject to change at any time by EFLHD.

January 6, 2011 Issue RFP to Offerors.

January 20, 2011 Pre-Proposal Conference and Project Walk-Through with VDOT, Army, EFLHD and Offerors.

February 3, 2011 Deadline for Recommendations for Changes to RFP.

February 17, 2011 Technical and Cost Proposals DUE by 2:00 pm.

February 21-25, 2011 Evaluation Panel for Technical Proposals

March 17, 2011 Approval for Award by Commonwealth Transportation Board

April 1, 2011 Award of Contract to one Offeror, Notification and Debriefing to Unsuccessful Offerors.

April 15, 2011 Notice to Proceed (NTP) issued.

1.A.6 Stipulated Fee

A stipulated fee will be awarded to each Offeror, which provides a responsive, but unsuccessful, proposal. If no contract award is made, all responsive Offerors will receive the stipulated fee. The amount of the fee will be $30,000 and will be provided to each such Offeror within 90 days after award of the contract or decision not to award.

In consideration of its agreement to pay said stipulated fee, EFLHD reserves the right to use any ideas or information contained in a proposal in connection with any contract awarded for the Project, or i n c onnection w ith a s ubsequent pr ocurement, w ithout a ny obl igation t o pa y a ny a dditional compensation to the unsuccessful Offeror.

1A-4

1.A.7 Organization of Request for Proposals

This RFP is divided into five parts. Part 1 provides Instructions to the Offeror. Part 2 contains Contract Clauses and Conditions. Part 3 contains the Wage Determination for on-site work. Part 4 contains the Representations, Certifications and Other Statements to be filled out by the Offeror.

Part 5 contains t he S pecial C ontract R equirements ( SCR’s). The SCR’s provide s pecific amendments and supplements to the VDOT Road and Bridge Specifications (2007). Refer to Section 101 of the SCR’s for a further description of Part 5..

1.A.8 Offeror Site Visits

In addition to the site visit scheduled in Subsection 1.A.5, an Offeror may visit the project during the proposal phase to conduct other investigations or studies. The Offeror must comply with all permit requirements, and obtain approval from EFLHD, VDOT, and the Army as applicable prior to site visits. At a minimum, provide a plan of access to conduct investigations and studies, a restoration plan to restore all disturbed areas back to original conditions, a traffic control plan, and dates and hours of work. An eight (8) working day approval period for work within VDOT right-of-way will be in effect from the date an acceptable proposal is received to the date approval is given.

The Government shall provide qualified UXO Technicians as defined in Department of Defense Explosive Safety Board (DDESB) Technical Paper 18 to perform MEC/anomaly avoidance during the initial site visits and execution of this work. USACE OE Safety Specialists will be assigned to perform this duty. Any Offeror intending to gain access to the Fort Lee Garrison property must coordinate prior to the visit with USACE O rdnance & E xplosives/Munitions & E xplosives of Concern (/MEC) S afety S pecialist (OESS) as signed to Fort Lee. T he point of contact for this coordination i s, Safety and Occupational H ealth Specialist – Jayne H . Thacker, e-mail:

Jayne.thacker@us.army.mil Phone: 804-765-1661 (office), 804-479-7283 (cell).

In accordance with FAR Clause 52.236-3, Site Investigation and Conditions Affecting the Work, the Offeror acknowledges that it has taken reasonable steps necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost.

After award of the contract, subsurface or latent physical conditions at the site which differ materially from those indicated in this RFP, or unknown physical conditions at the site, of an unusual nature, which differ materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the RFP, will be addressed in accordance with FAR Clause 52.236-2 Differing Site Conditions.

IB-1

SUBPART 1.B PROCUREMENT PROCESS

1.B.1 Procurement

1.B.1.a Method of Procurement

EFLHD is seeking Phase Two Technical and Price Proposals to design and construct the project in accordance with the two-phased selection process as prescribed in FAR 36.3. Only those Offerors who have been selected in Phase One will be eligible to submit Phase Two proposals. The Phase Two process includes a pre-proposal conference/site visit, followed by a Technical & Price Proposal submittal, and finally a determination of award. EFLHD will award the contract (if at all) to the responsible Offeror determined to provide the “Best Value” to the Government.

1.B.1.b Examination of RFP Documents

Electronic copies of the RFP (including Government Concept Design Plans) and the information called out in Section 1.D will be available to each short-listed Offeror. The Offeror shall be solely responsible for examining the RFP documents, including all addendums issued, and for informing itself with respect to any conditions that may in any way affect the amount or nature of the proposal, or the performance of the work. Failure of the Offeror to so examine and inform itself shall be its sole risk and no relief for error or omission will be provided by EFLHD.

1.B.1.c Interpretation of RFP Documents

The Offeror shall be responsible for reviewing the RFP documents and any subsequent amendments and for requesting clarification or interpretation of any material discrepancy, deficiency, ambiguity, error or omission, or of any provision which the Offeror otherwise fails to understand.

Any inquiries concerning interpretation of the contract documents must be in writing pursuant to FAR Clause 52.214-6, Explanation to Prospective Bidders.

For procurement and technical related inquires, contact:

Ms. Peggy Schaad Procurement Contract Specialist Federal Highway Administration Eastern Federal Lands Highway Division 21400 Ridgetop Circle Sterling, Virginia 20166 Phone: 571-434-1596 E-mail: EFLHD.contracts@dot.gov

If EFLHD determines, in its sole and absolute discretion, that such interpretation or clarification requires a change in the RFP documents, EFLHD will prepare and issue an amendment. EFLHD will not be bound by, and the Offeror shall not rely on, any oral communication regarding the RFP documents, and shall not rely on any communication except written communications as described in the RFP documents. If the Offeror has meetings or discussions with other agencies or entities during the procurement phase, the Offeror shall be responsible for verifying this information with EFLHD.

mailto:EFLHD.contracts@dot.gov�

1B-2

1.B.1.d Receipt of RFP Documents and Other Notices

The Offeror shall specify the addressee(s) that EFLHD will send the communications concerning any contract notices or contract amendments. Failure to so notify EFLHD of addressee(s) may result in the Offeror failing to receive amendments or other important communications from EFLHD.

1.B.1.e Addendums

EFLHD reserves the right to revise the RFP documents anytime before PROPOSAL DUE DATE.

Such revisions, if any, will be announced by amendments to the RFP documents. Copies of such amendments will be furnished to all Offerors.

If any amendments significantly affect this RFP, as determined by EFLHD, a new PROPOSAL DUE DATE may be set. The announcement of such new date will be included in the amendments.

The Offeror shall acknowledge receipt of all amendments in accordance with FAR Clause 52.215-1, Instructions to Offerors-Competitive Acquisitions. Failure to acknowledge receipt of amendments may cause the proposal to be deemed non-responsive and result in rejection.

1.B.1.f Changes and Exceptions to the RFP Requirements

Offerors are encouraged to submit recommendations for changes to the RFP documents. Offerors shall submit the recommendations any time up to three weeks prior to the PROPOSAL DUE DATE.

The Offeror shall f ully e xplain t he r ecommended c hange a nd the benefits to the Government associated with the recommendation being proposed.

If the Offeror wishes to submit such a recommendation, it shall be submitted directly to Ms. Peggy Schaad at the address specified in RFP Subsection 1.B.1.c. Only written recommendations will be considered. If the recommended change is accepted, EFLHD will issue an amendment to the RFP to all Offerors.

If the recommended change is not accepted, EFLHD will so notify the Offeror who recommended the change. No further action will be taken. All information contained in recommended changes not accepted will be held in strict confidence.

1.B.1.g Submission of Proposals

Each proposal submitted shall be delivered to EFLHD in sealed envelopes/boxes clearly addressed and i dentified f or “ Project No. VA-A-AD J PR1(1).” The Price Proposal s hall be i n a s ealed envelope s eparate f rom t he T echnical P roposal. S ee S ection 1.C f or f ormat r equirements a nd number of copies required.

Submit all proposals so that they will arrive at EFLHD’s office at 21400 Ridgetop Circle, Sterling, Virginia, 20166, on the due date as specified in Section 1.A.5. Proposals shall be sent directly to the attention of Peggy Schaad. It is the Offeror’s sole responsibility to see that its proposal is received.

Proposals received after the time due may be rejected without consideration or further evaluation. In addition, it is the Offeror’s responsibility to ensure all requirements of the Technical Proposal for the RFP are included. Failure to include any requirement will result in rejection of the proposal for being non responsive.

1B-3

1.B.2 Pre-Proposal Conference/Site Visit

A Pre-Proposal Conference will be held at the project site on the date listed in Section 1.A.5. The purpose of the conference is to e xplain or c larify t he pr oject s pecifications a nd r equirements.

Offerors are to submit w ritten que stions t o t he a ddress or e-mail listed i n S ubsection 1.B.1.c.

Remarks and explanations at the conference shall not qualify the terms of the solicitation and the specifications remain unchanged unless the solicitation is amended in writing.

Immediately following the Pre-Proposal Conference, the Offerors will have the chance to walk through the project with opportunities to stop and examine most sites. Government personnel will be available to clarify requirements at key s ites and answer questions. A written record of the conference will be furnished to all Offerors.

EFLHD will coordinate the site visit to the Fort Lee Garrison enclosure area of the site following the Pre-Proposal Conference. A USACE OE/MEC Safety Specialist assigned to Fort Lee Garrison will arrange the escort.

1.B.3 Evaluation and Selection Procedure Steps

EFLHD will use a Best Value Selection procedure. Technical and Price Proposals will be evaluated separately with separation retained until final technical and price evaluations are made. Selection will be made based on both technical and price consideration as described in Subsection 1.B.6.

A final recommendation, based upon technical and price criteria that provides the “Best Value” to the Government, will be made to the Selection Official. EFLHD reserves the right to seek the technical opinions and advice from appropriate divisions within the Government and VDOT to be considered during the evaluation of the technical proposals.

The selection procedure will involve the following major steps:

• EFLHD receives Technical and Price Proposals.

• Technical and Price Proposals are separated and Evaluation Board (Board) begins reviewing the Technical Proposals.

• Technical Proposals evaluated by the Board with ratings assigned for predetermined technical criteria.

• Price Proposals evaluated by the Board.

• Relationship of pr ice a nd qua lity evaluated per Section 1.B.6, w ith t he ove rall proposal providing the best value to EFLHD forwarded to the Selection Official.

• Contracting Officer makes determination of award.

1.B.4 Proposal Submittal

1.B.4.a Review of Price Proposal

The P rice P roposal w ill i nclude t he Contract Bid Price tot al ( from Table 1 of Price Form 01, Subsection 109.06) plus t he Government’s Contract Administration Costs based on $2,200 per calendar day necessary to complete all cont ract w ork from N otice t o Proceed (NTP) t o final

1B-4 construction completion. The Offeror shall submit prices for each Lump Sum Bid Item, unit prices and quantities for each Statistically Accepted Bid Item, and unit prices for each Contingent Fee Bid Item as described in Section 109. In addition, the Offeror shall also provide the number of calendar days that they will commit to completing the project. The number of calendar days cannot exceed beyond December 1, 2012 f or f inal c ompletion of t he pr oject. T he num ber of c alendar da ys indicated by the Offeror will thereby establish the final completion date stated in Section 108, in which liquidated damages will be assessed for work required beyond that date.

The price used for evaluation purposes will be the sum of the Contract Bid Price and the Contract Administration Cost a s s hown on Price Form 01. The G overnment m ay r eject a pr oposal as nonresponsive if the prices shown are materially unbalanced between line items or sub-line items. A price proposal is materially unbalanced when it is based on prices significantly less than the cost for some work and prices which are significantly overstated in relation to cost for other work, and if there i s a r easonable doubt t hat t he pr ice pr oposal w ill result in the overall best value to the Government, or if it is so unbalanced as to be tantamount to allowing an advance payment.

See Subsection 1.C.3 for the required documents to be submitted with the Price Proposal.

The price provided will not be disclosed to individual technical evaluators prior to completion of technical evaluation.

1.B.4.b Review of Technical Proposal

EFLHD will use the evaluation criteria shown in 1.C.4 in assigning a numerical technical rating for each Offeror. The main categories of the technical proposal and maximum scores for each category are listed below:

• Technical Approach to Design and Construction. Maximum Score = 500.

• Project a nd M anagement P lan of how t he c ontractor pl ans t o a ccomplish the work.

Maximum Score =350.

• Project Controls. Maximum Score = 150.

1.B.5 Best Value Determination

The Board will rate the Technical Proposals based on the evaluation criteria listed in Subsection 1.B.4.b. EFLHD will perform a separate assessment of price and provide a recommendation to the Selection Official of the proposal representing the best value to the Government.

Calculation of the best value proposal will be as follows:

The Technical Proposal Price Proposal will each have a weighting of fifty percent (50%).

The O verall T echnical S core w ill be de termined by each Board member f irst de termining a numerical rating for each evaluation criteria in the Technical Proposal. The total Technical Proposal score to each Offeror will be the sum of the scores that each Board member assigns to that Offeror, divided by the number or Board members, rounded to the nearest point. The figure derived from the preceding sentence is to be converted to a 500-point scale by multiplying such figure by .50, with the product being rounded to the nearest point.

1B-5

After the overall technical scores are assigned, the Price Proposals will be opened. A best value cost-technical tradeoff will be determined as follows:

1. The Offeror submitting the lowest Total Proposed Price will be awarded the maximum number of points (500).

2. The higher Total Proposal Prices will be awarded points based on the product of: (a) the ratio of the lowest Total Proposal Price divided by the higher Total Proposal Prices; and (b) 500 points, with such product rounded to the nearest point.

3. The following table is an example of the best value scoring process:

Offeror

Overall

Technical Score

Final

Technical Score

Contract Bid Price Plus Contract

Admin. Cost

Final

Price Score

Total Score

A

$2,800,000

B

$2,700,000

962(best value)

C

$3,000,000

The proposal offering the best value to the Government (Offeror B in the above example) will be forwarded to the Selection Official.

1.B.7 Award

The Selection Official will select for contract award the proposal, which offers the best value to the Government.

The technical proposal will be incorporated into the contract by reference and the contractor shall be bound by its contents.

1C-1

SUBPART 1.C PROPOSAL REQUIREMENTS

1.C.1 Organization of Proposal

The proposal submittal to EFLHD shall include the following:

a) Cover Letter

b) Executive Summary

c) Technical Proposal containing:

1. Technical Approach to Design and Construction

2. Project and Management Plan

3. Project Controls

d) Price Proposal

The proposal shall include the Offeror's complete technical response to this RFP and contain all required s upporting doc umentation. A ll i tems s hall be or ganized, c learly i ndexed, a nd e asily identified by EFLHD. S ubmit the package to Ms. Peggy Schaad at the address shown in RFP Subsection 1.B.1.c. The Offeror shall submit one (1) copy of the Cover Letter, eight (8) copies of the Executive S ummary, eight (8) copies of the Technical Proposal, and one (1) copy of the P rice Proposal for review. The Price Proposal shall be in a sealed envelope separate from the Technical Proposal.

Only the Technical Proposals and the Price Proposals will be evaluated dur ing the Best Value Determination (Subsection 1.B.6). The Cover Letter and Executive Summary will not be scored.

The contents of the proposals and all discussions regarding proposals will be kept in strict confidence during the evaluation process and prior to payment of the stipulated fee.

1.C.2 Executive Summary

The Offeror shall submit an Executive Summary that is to be written in a non-technical style and shall contain sufficient information to familiarize E FLHD pe rsonnel w ith the Offeror's pr oject approach and its ability to satisfy the requirements of the project. The Executive Summary is not to contain any pricing information. The Executive Summary shall be limited to a maximum of three (3) pages of text.

At a minimum, the Executive Summary shall include the following:

• A description of the major components of the project.

• A summary of the Offeror’s Management/Project Control plan.

• A summary of the Offeror’s Technical Approach to the project.

• A summary of the Offeror’s team, identifying major participants and describing their roles in the project. Include a summary of key personnel to be assigned to the project. Verify that major participants and key personnel have not changed from that submitted with the Phase One Request for Qualifications (RFQ).

In cases where the Executive Summary conflicts with the Technical Proposal, the Technical Proposal shall govern.

1C-2

1.C.3 Price Proposal

All price information including contract form SF 1442; Representations, Certifications and Other Statements of Offerors; Price Forms 01 and 0 2; and the Offeror developed Forms PP01, PP02, andPP03 shall be sealed in a separate pa ckage and be cl early m arked “PRICE P ROPOSAL.”

Include in the Price Proposal the anticipated amounts of the monthly progress payments for the entire contract.

The price to be used for the price proposal evaluation will be the sum of the Contract Bid Price and the Contract Administration Cost as shown on Price Form 01. In the case of multiplication errors, the Bid Amount will be based on the Unit Price bid. In the case of addition errors, the Bid Amount will be based on the individual Line Items.

Contract form SF 1442 shall be executed by an authorized representative of the Offeror. The Offeror shall provide appropriate evidence of authority (such as an authenticated resolution of its governing body and certificates of incumbency or powers of attorney) of the person signing the proposal to bind the Offeror to each proposal should it be accepted by the EFLHD.

The Offeror shall complete form SF 1442 entirely and the Bid Guarantee shall conform to bonding requirements contained in Section 102.

The Offeror shall submit a Subcontracting Plan meeting the requirements of Section 108.02A of the

RFP.

1.C.4 Technical Proposal

The information submitted in the proposal will be evaluated by the Board using the criteria shown below.

The proposal shall contain clearly written material that is legible and complete. Offerors should not include s tandard m anuals or detailed discussions in t his pr oposal. A pproach a nd di scussion information should be concise and specific to this project. All drawings should demonstrate a clear understanding of the RFP and enable the Board to easily evaluate the capabilities of the Offeror for the work on this project. The proposal shall consist of text, plus drawings, graphs, photographs, and tables as needed to clearly describe the Offeror's approach to the work.

The t echnical s olutions s hall be or ganized i nto t he following major s ections and shall provide proposed solutions, analyses, and other information necessary for the Board to be able to evaluate the Offeror’s r easoning a nd a pproach. T he Offeror shall be r esponsible t o i nclude a ll T echnical solutions requested for evaluation. Failure to include any requested solution to the work items below will result in rejection of the proposal for being non-responsive:

1.C.4.a Technical Approach to Design and Construction. Total Maximum Score = 500.

1. Approach to design and construction of roundabouts and other elements, including but not

1C-3 limited to roadway vertical and horizontal alignments, drainage, temporary and permanent erosion control, and temporary and permanent traffic control. Maximum score = 350.

On a pl an vi ew, identify the s ignificant de sign features of t he roundabout including channelization splitter islands, central island traversable truck apron ,and other curbs and striping, barriers, guardrail, slopes, and pedestrian facilities. Signing, and striping details may be provided on plan sheets or separately. Identify the appropriate design criteria for each feature. Identify any deviations, other than approved design exceptions, from established design criteria that will be utilized. Explain why the deviation is necessary.

• Proposed preliminary roadway alignments and profiles, stating any deviations from the

EFLHD conceptual design plans and why the deviations provide a better engineering solution while meeting all VDOT design criteria. The proposed design shall not infringe any further on the cemetery site shown on the concept design plans.

• Approach t o de termining c urb, c urb a nd g utter, dr op i nlet and storm water s ystem locations and amounts.

• Hydrological design methodologies for temporary and permanent erosion control, design storm s elections, and materials; a nd installation t o c onform t o B est M anagement Practices, State, and local laws.

• Approach to removing and replacing the Fort’s security fencing prior to construction operations within the existing secured area, while maintaining a secured area prior to the complete relocation of the security fence.

• Proposed temporary traffic control during construction to minimize traffic disruptions, and to ensure proper access to all local residences, and the Fort’s “A” Gate entrance.

• Proposed haul routes to minimize disruptions to local roads and streets.

2. Approach to coordinating with utility owners for relocation of utilities in conflict with the project work. Maximum score = 150

1.C.4.b Project and Management Plan of how the contractor plans to accomplish the work.

Total Maximum Score = 350.

1. Proposed Quality Assurance and Quality Control plans for design and construction in order to deliver a quality design and construction project on-time and within budget (see Sections 153 a nd 155) . T he Q A/QC pl ans s hall be de veloped a nd t he Q A/QC t esting s hall be performed in accordance with VDOT’s Minimum Quality Control & Quality Assurance Requirements for Design Build & Public-Private Transportation Act Projects (August 2008).

Maximum score = 100.

• Description of management system to be used to control costs. Include procedures to ensure pr oject i s de signed a nd c onstructed w ithin a pproved budg et. Also include documentation procedures, and procedures for keeping EFLHD and VDOT informed and up-to-date.

1C-4

• Preliminary Schedule of Values showing approximate quantities and contribution factors for each Pricing Item activity. Do not include pricing information with the preliminary Schedule of Values submitted with the Technical Proposal.

• Description of QA/QC procedures for design and construction, including but not limited to independent reviews, a nd C ontractor’s i nspection of t he c onstruction ope rations (Section 153).

• Organizational structure. Include a summary of the Design-Build team, identifying major participants and describing their roles in the project. Include a summary of key personnel to be assigned to the project. At a minimum, include the Design-Build Project Manager, the Engineer of Record, the Construction Superintendent, and the QA/QC Manager for design, the QA Manager for construction, the geotechnical engineer, traffic engineer, right-of-way c oordinator, a nd t he utilities relocation coordinator. Verify tha t major participants and key personnel have not changed from that submitted with the Phase One Request for Qualifications (RFQ). Also include how the design personnel will interface with the construction efforts.

• Procedures for coordinating with EFLHD, VDOT, Prince George County, and the Army during design to ensure all comments and concerns are incorporated (see Section 121).

• Procedures for coordinating with EFLHD and VDOT during construction to ensure all comments and concerns are incorporated.

• Procedures for the detection, monitoring, removal and disposal of any hazardous waste encountered on the project.

• Procedure f or c oordinating w ith F ort L ee s hould a n U XO be e ncountered; a nd information di ssemination t o e mployees a nd w orkmen on i dentification of UXOs, avoidance and reporting procedures.

• Procedures for detection of existing grave sites, and protection of marked grave sites from work activity disturbance.

2. Procedures and coordination for obtaining permits (see Subsection 107.01) and for utility relocations and adjustments (see Subsection 107.02), to ensure that the permitting and utility agency’s requirements get incorporated during design and construction, and that the project remains on schedule. Maximum score = 100.

• Procedures for coordinating with each of the permitting agencies listed in Subsection

107.01, and for ensuring that all of the permitting agency’s requirements are incorporated into t he de sign a nd c onstruction of the project. I nclude a ny ot her a gencies not specifically listed that may potentially require a permit. Include procedures for ensuring that permit submittals, agency reviews, and other requirements do not delay the overall project schedule.

• Procedures for coordinating with utility companies and ensuring that all of the utility requirements are incorporated into the design and construction of the project. List all utility companies that may potentially be affected by the project. Include procedures for

1C-5 ensuring that submittals, utility company reviews, and other requirements do not delay the overall project schedule.

• Procedures for protecting threatened and endangered species.

• Procedures for meeting U.S. Army security requirements.

3. Procedures for right-of-way coordination on the project in a timely and efficient manner.

Maximum score = 40.

• Procedures for coordinating with EFLHD and VDOT throughout the project for any potential changes and revisions to the design that may impact the acquisition of fee right-of-way and/or easements.

• Procedures for coordinating with impacted and adjacent property owners to ensure all right-of-way concerns are addressed and do not cause delays to the project.

4. Approach to coordinating with the Army, VDOT, and local jurisdictions on the preparation of t he T raffic M anagement P lan. A pproach t o publ ic s afety a nd publ ic a wareness.

Maximum score = 50.

• Description of overall approach to coordinating with the Army and VDOT to ensure that all traffic and access needs are understood and met.

• Proposed public safety plan (including accident management and reporting) and public awareness efforts during construction.

• Proposed public involvement during the design and construction.

5. Subcontracting plan; and procedures for housekeeping, clean up, a nd personnel control.

Maximum score = 40.

• Description of overall subcontracting plan (see Subsection 108.02).

• Procedures for housekeeping, clean-up, personnel control, and other management or project control procedures.

6. Approach to MEC construction support plan. Maximum score = 20.

1.C.4.c Project Controls. Maximum Score = 150.

1. Procedure and coordination for monitoring the commencement, prosecution and completion of work and reporting to EFLHD and VDOT.

• Description of s ystem t o be us ed t o m anage t he de sign a nd construction schedule.

Include procedures to ensure a timely completion of the project. Include procedures for rescheduling activities and schedule recovery. Also include documentation procedures, and procedures for keeping EFLHD and VDOT informed and up-to-date.

1C-6

• Proposed project s chedule. I nclude m ajor a nd c ritical a ctivities f or de sign a nd construction ( including E FLHD, VDOT, a nd A rmy reviews), dur ations, l ogical relationships, and design a nd c onstruction m ilestones. I nclude m ilestones f or Intermediate Design Submittals, Final Design Submittals, Beginning of Construction, and End of Construction.

• Project Completion Time. The completion of c ontract w ith respect to established contract time.

• Procedures to ensure timely review and approval of submittals, both internal between the

Contractor a nd t he D esign f irm, a nd e xternal be tween the C ontractor/Designer and EFLHD, VDOT, Army, Prince George County, permitting agencies, and utilities.

1D-1

SUBPART 1.D GOVERNMENT FURNISHED INFORMATION

The Government is furnishing each of the following documents/information with this RFP:

Subpart 1.A.1 General

• EFLHD supporting Microstation and mapping files.

• Aerial Photo with Project Overlay

• Traffic Volumes from Michael Baker Jr. Inc. and Parsons Study Reports

• Preliminary VDOT Project traffic analysis reports

Section 107, Legal Relations and Responsibility to the Public

• Environmental Categorical Exclusion, (not yet available)

Section 109, Measurement and Payment

• Master EFLHD and VDOT Pay Item List

Section 111, Roadway Design

• EFLHD concept plans (PDF files)

• EFLHD concept design files and mapping (Microstation and Geopak files)

• Grave Identification Survey, Fort Lee Adams Roundabout, Prince George County, Virginia

Section 150, Project Requirements

• Fort Lee Oil & Hazardous Substance Integrated Contingency Plan

• UXO Safety Brochure – Learn and Follow the 3 Rules

Section 153, Design and Construction Quality Assurance and Quality Control

• VDOT QA/QC Guide (August 2008) http://www.virginiadot.org/business/default.asp

Section 156, Public Traffic

• VDOT IIM-LD-241.2 http://www.virginiadot.org/business/default.asp

VDOT Special Provisions

• http://www.virginiadot.org/business/default.asp http://www.virginiadot.org/business/default.asp�

2-H-1

PART 2. CONTRACT CLAUSES AND CONDITIONS

2.H SPECIAL TERMS AND CONDITIONS

2.H.1 Government Rights (Unlimited)

The Government shall have unlimited rights in all drawings, designs, specifications, notes and other works submitted during Phase II of the design/build selection process and developed in the performance of this contract, including the right to use same on any other Government design or construction without additional compensation to the Contractor. The Contractor hereby grants to the Government a paid-up license throughout the world to all such works to which he may assert or establish any claim under design patent or copyright laws. The Contractor for a period of three (3) years after completion of the project agrees to furnish the original or copies of all such works on the request of the Contracting Officer.

2.H.2 Design-Build Contract – Order Of Precedence

(a) The contract includes the standard contract clauses and schedules current at the time of award. It also entails: (1) the solicitation in its entirety, including all drawings, cuts and illustrations, and any amendments during proposal evaluation and selection, and (2) the successful Offeror’s accepted proposal. The contract constitutes and defines the entire agreement between the Contractor and the Government. No documentation shall be omitted which in any way bears upon the terms of that agreement.

(b) In the event of conflict or inconsistency between any of the provisions of the various portions of this contract, precedence shall be given in the following order:

(1) Betterments: Any portions of the Offeror’s proposal, which both meet and exceed the provisions of the solicitation.

(2) The provisions of the solicitation. (See also Contract Clause: SPECIFICATIONS AND

DRAWINGS FOR CONSTRUCTION.)

(3) All other provisions of the accepted proposal.

(4) Any design products, including but not limited to plans, specifications, engineering studies and analyses, shop drawings, equipment installation drawings, etc. These are “deliverables” under the contract and are not part of the contract itself. Design products must conform to all provisions of the contract, in the order of precedence herein.

2.H.3 Proposed Betterments

(a) The minimum requirements of the contract are identified in the Request for Proposal. All betterments offered in the proposal become a requirement of the awarded contract.

(b) “Betterment” is defined as any component or system, which exceeds the minimum requirements, stated in the Request for Proposal. This includes all proposed betterments listed in accordance with the “Proposal Submission Requirements” of the Solicitation, and all Government identified betterments.

2-H-2

(c) “Government identified betterments” include the betterments identified on the “List of Accepted Project Betterments” prepared by the Proposal Evaluation Board and made part of the contract by alteration, and all other betterments identified in the accepted Proposal after award.

2.H.4 Key Personnel, Subcontractors And Outside Associates Or Consultants

In connection with the services covered by this contract, any in-house personnel, subcontractors, and outside associates or consultants will be limited to the individuals or firms that were specifically identified and agreed to during the RFQ submittal process. The contractor shall obtain the Contracting Officer’s written consent before making any substitution for these designated in-house personnel, subcontractors, associates, or consultants.

2.H.5 Designer Of Record

The contractor shall designate the Designer of Record (DOR) for this project. The DOR shall be a registered, licensed, Professional Engineer in the Commonwealth of Virginia and shall meet the requirements of contract clause 52.236-25 “Requirements for Registration of Designers” and is responsible for the following:

(a) Serves as the single point of responsibility for all design decisions.

(b) Reviews and seals all record drawings and specifications.

(c) Reviews and approves all shop drawings and subcontractor extensions of design.

(d) Conducts and documents preliminary project acceptance inspections prior to owner/final inspections.

(e) Provides design insurance for the project.

2.H.6 Responsibility Of The Contractor For Design

(a) The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other non-construction services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiency in its designs, drawings, specifications, and other non-construction services and perform any necessary rework or modifications, including any damage to real or personal property, resulting from the design error or omission.

(b) Neither the Government’s review, approval or acceptance of, nor payment for the services required under this contract shall be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract. The Contractor shall be and remain liable to the Government in accordance with applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of these services furnished under this contract.

(c) The rights and remedies of the Government provided for under this contract are in addition to any other rights and remedies provided by law.

2-H-3

(d) If the Contractor is comprised of more than one legal entity, each entity shall be jointly and severally liable there under.

2.H.7 Warranty Of Construction Work-Aug 1997

(a) In addition t o a ny ot her w arranties i n t his c ontract, t he C ontractor w arrants t hat w ork p erformed under t his c ontract c onforms t o t he c ontract requirements a nd i s f ree of a ny de fect i n e quipment, material, or workmanship performed by the Contractor or any subcontractor or supplier at any tier.

(b) The Contractor shall remedy at the Contractor’s expense any failure to conform, or any defect found to not be in conformance with the contract requirements within a period of one year from the dates of Final Acceptance of the work. If the Government takes possession of any part of the work before final acceptance, this w arranty shall cont inue f or a p eriod of 1 year f rom t he da te t he G overnment takes possession.